# Infor LN Text Editor and Text Fields: How They Work

> Source: https://netray.co/erp-help/infor-ln-text-editor-and-text-fields-how-to
> Publisher: Netray (netray.co), AI and integration engineering for ERP and manufacturing systems.
> Section: ERP Help

## Short answer

Infor LN stores long text such as order notes and item descriptions as text records linked to a data record, edited with the text editor from a text indicator or the text menu on the session. Text can be tied to groups and languages, and printed on documents when the report includes it.

## Kind

how-to

## System

infor-ln

## Erp

Infor LN

## Module

Tools / Text Management

## Query

infor ln text editor

## Alternate Queries

- infor ln text field
- infor ln add text to order
- infor ln text management

## Applies To

Infor LN 10.x, Web UI and Worktop. Menu entries and editor behaviour differ slightly by UI.

## Steps

### Add and manage text on a record

**Items:**

- Select the record, for example a sales order line, in its session.
- Open the text option from the specific menu or the text icon on the field.
- Type or paste the text in the editor, choosing the text group or type if prompted.
- Save and close the editor, then confirm the text indicator shows on the record.
- For multilingual text, add the text per language so documents print in the partner's language.
- Check the document report includes the text field and the right text group, otherwise it will not print.
- For bulk changes, use a conversion or script rather than editing one by one.

## Sections

### How text is stored

**Body:**

- Text is stored separately from the main record in text tables and linked by a text number. That is why copying a record may or may not copy its text, depending on the copy function.
- Because text is separate, reporting on it needs the text table joined, and exports of the main table do not include it.

### Printing text on documents

**Body:**

A document prints text only if the report layout includes the text field and the text is of the group that the layout selects. If notes appear on screen but not on paper, check the report design and text group.

### Common problems

**Body:**

Special characters can display wrongly if the encoding differs between the client and database. Very long text may be truncated in some outputs, and users may lack authorisation to change text on certain sessions.

## Pitfalls

- Expecting text to export with the main table.
- Typing notes in the wrong text group, so they never print.
- Not maintaining language versions.
- Pasting rich text with hidden characters.

## Ai Angle

An assistant grounded in LN can find which orders carry notes mentioning a keyword and summarise them, read-only. On-prem, the model stays inside your network.

## Faq

### How do I open the text editor in Infor LN?

**Answer:** From the record in its session, use the text icon or the text entry in the specific menu, depending on the UI.

### Why does my text not print on the order?

**Answer:** The report layout probably does not include that text group. Check the report design and the group the text was saved under.

### Does copying an order copy its text?

**Answer:** It depends on the copy function and its options. Check the copy parameters and test.

### Can I search text content?

**Answer:** Not easily from the standard screens. Query the text tables or use an assistant over the data.

## Search terms

infor ln text editor, infor ln text field, infor ln text management, infor ln order notes, infor ln print text on document, infor ln text groups

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