# Approved Vendor List (AVL) Template for Electronic Components

> Source: https://netray.co/tools/approved-vendor-list-avl-template
> Publisher: Netray (netray.co), AI and integration engineering for ERP and manufacturing systems.
> Section: Free Tools

## Short answer

A controlled AVL document with document header, scope, approval criteria, vendor and manufacturer part table, and signature block.

## Category

supply-chain

## Industry

Electronics Manufacturing

## Audience

- Supplier quality
- Electronics buyer
- Quality manager
- Purchasing manager

## Tool

**Kind:** template

**Output:** document

**Fields:**

#### Company name

**Key:** company

**Type:** text

**Default:** Acme Electronics Ltd

#### AVL document number

**Key:** doc_no

**Type:** text

**Default:** AVL-ELEC-0007

#### Revision

**Key:** rev

**Type:** text

**Default:** C

#### Effective date

**Key:** date

**Type:** date

**Default:** 2026-10-20

#### Commodity or scope

**Key:** scope

**Type:** select

**Options:**

- Passive components
- Semiconductors
- Connectors
- PCB fabrication
- Contract assembly
- Cable and wire

**Default:** Passive components

#### Customer approval required

**Key:** customer_flow

**Type:** select

**Options:**

- Yes, customer approves new sources
- No, internal approval only

**Default:** No, internal approval only

#### Approval criteria

**Key:** criteria

**Type:** textarea

**Default:** ISO 9001 certificate or equivalent audit, authorized distributor or direct from manufacturer, traceable lot and date code, RoHS and REACH declarations, successful first article or sample approval.

#### Re-evaluation frequency

**Key:** reeval

**Type:** select

**Options:**

- Every 6 months
- Annually
- Every 2 years

**Default:** Annually

#### AVL owner

**Key:** owner

**Type:** text

**Default:** Supplier Quality Manager

**Blocks:**

#### Approved Vendor List

**Body:** Company: {{company}}
Document number: {{doc_no}}   Revision: {{rev}}
Effective date: {{date}}
Scope: {{scope}}
AVL owner: {{owner}}

#### Purpose and Use

**Body:** This list names the manufacturers and suppliers authorized for purchase of the items below. Buyers may only place orders with vendors listed as Approved or Conditional. Any change requires approval as described in this document and a revision to the ERP approved manufacturer data.

#### Approval Criteria

**Body:** {{criteria}}

Customer approval of new sources: {{customer_flow}}
Re-evaluation: {{reeval}}, or sooner on a quality escape, PCN, ownership change or delivery failure.

#### Approved Sources

**Table:**

**Columns:**

- Internal P/N
- Description
- Manufacturer
- MPN
- Approved supplier or distributor
- Status
- Approved on

**Rows:**

**5:** Approved

**5:** Conditional

**5:** Approved

**5:** Approved

**5:** Under evaluation

**5:** Approved

#### Status Definitions

**Body:** Approved: may be purchased without further review.
Conditional: may be purchased with stated restriction, such as authorized distributor only or 100 percent incoming inspection.
Under evaluation: no production purchase until approval.
Disqualified: do not purchase. Record reason and date.

#### Change History

**Table:**

**Columns:**

- Rev
- Date
- Change
- Reason
- Approved by

**Rows:**

**0:** {{rev}}

**1:** {{date}}

#### Approvals

**Signatures:**

- Prepared by (Buyer)
- Supplier quality
- Engineering
- Quality manager

**Notes:** A starting-point format, not legal advice. Adapt to your quality system, customer flowdown and any export control requirements. Keep the controlled copy in your document system and mirror the approved manufacturer data in your ERP item master.

## Content

**Intro:** An approved vendor list tells buyers where they may buy and keeps unqualified sources out of production. This template gives you the document header, approval criteria, source table, status definitions and signature block, ready to export to PDF or Word.

**Sections:**

#### How to use the template

**Body:** Fill the header fields and approval criteria, then export. Add one row per manufacturer part number and approved source, not just one per supplier, because approval often depends on the specific part and channel. Mark each row Approved, Conditional, Under evaluation or Disqualified. Store the signed copy in document control, then make sure the same approvals exist in your ERP item master so the system enforces what the document says.

**Bullets:**

- One row per MPN and source pair for components.
- Record why a source is Conditional, for example distributor only.
- Keep disqualified entries on the list so they are not re-added by mistake.

#### AVL, AML and what the standards expect

**Body:** People use the terms interchangeably but they differ. An approved manufacturer list (AML) names the manufacturers and part numbers permitted for a component. An approved vendor list names the suppliers or distributors you may buy from. ISO 9001 clause 8.4 expects you to control externally provided products and services with criteria for selection, evaluation and re-evaluation, and AS9100 and IATF 16949 add flowdown and counterfeit prevention expectations. Whatever your system, define the criteria, record the evidence and review on a schedule.

#### Common mistakes

**Body:** The AVL goes stale when it lives only in a spreadsheet. Another failure is approving a distributor but not restricting grey market buys, or allowing buyers to substitute an unlisted MPN when stock is short. Tie the shortage process to the AVL: an unlisted alternate should trigger engineering review, not an urgent PO. Also log the evidence for each approval, such as audit date, certificates and sample results, so the list stands up in a customer or registrar audit.

**Bullets:**

- Include re-evaluation dates on each source.
- Require engineering sign-off for any new MPN.
- Check authorized distributor status at the manufacturer's website.

**Cta:** If you want the AVL enforced inside your ERP, for example blocking POs to unapproved sources, we can review how approved manufacturer data is structured in your system.

**Faq:**

#### What is the difference between an AVL and an AML?

**Answer:** An AML lists approved manufacturers and part numbers for a component. An AVL lists approved suppliers or distributors you may buy from. Many teams combine them into one table with manufacturer, MPN and source columns, as this template does.

#### How often should an approved vendor list be reviewed?

**Answer:** At least annually for most quality systems, and sooner on triggers such as a quality escape, a product change notice, a change of ownership or repeated late delivery. Your customer contracts may require a specific frequency.

#### Can a buyer add a new source without approval?

**Answer:** Not in a controlled system. New sources should be evaluated against the criteria and approved by the roles you define, often supplier quality and engineering, before the first production order. Emergency exceptions should be documented.

#### Should the AVL be in the ERP or a document?

**Answer:** Both. The document is the controlled record with approvals and evidence. The ERP holds the manufacturer and vendor links per item so purchasing is guided by the same data. Keep them in sync through a defined change process.

## Search terms

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