# China ERP 5-Year TCO Calculator

> Source: https://netray.co/tools/china-erp-five-year-tco-calculator
> Publisher: Netray (netray.co), AI and integration engineering for ERP and manufacturing systems.
> Section: Free Tools

## Short answer

Convert a quote into a full multi-year cost: licenses, implementation days, customization, support, infrastructure and internal staff.

## Category

erp-migration

## Erp

Kingdee / Yonyou / Inspur

## Region

China

## Industry

Manufacturing

## Audience

- CIO
- Finance controller
- ERP project manager

## Tool

**Kind:** calculator

**Currency:** CNY 

**Inputs:**

#### Named users

**Key:** users

**Type:** slider

**Default:** 80

**Min:** 10

**Max:** 600

**Step:** 5

**Unit:** users

#### License or subscription price per user (one-time)

**Key:** license

**Type:** number

**Default:** 6000

**Min:** 0

**Step:** 100

**Unit:** CNY

**Help:** For subscription quotes, enter the first-year price and set support percent to your renewal share.

#### Implementation person-days

**Key:** impl_days

**Type:** number

**Default:** 300

**Min:** 0

**Step:** 10

**Unit:** days

#### Consultant day rate

**Key:** day_rate

**Type:** number

**Default:** 2500

**Min:** 0

**Step:** 100

**Unit:** CNY

#### Customization and interface uplift

**Key:** custom_pct

**Type:** slider

**Default:** 25

**Min:** 0

**Max:** 100

**Step:** 5

**Unit:** %

**Help:** Extra effort on top of implementation days for reports, forms and integrations.

#### Annual support or renewal

**Key:** support_pct

**Type:** slider

**Default:** 15

**Min:** 0

**Max:** 40

**Step:** 1

**Unit:** % of license

#### Infrastructure or hosting per year

**Key:** infra

**Type:** number

**Default:** 120000

**Min:** 0

**Step:** 5000

**Unit:** CNY

#### Internal ERP staff cost per year

**Key:** staff

**Type:** number

**Default:** 300000

**Min:** 0

**Step:** 10000

**Unit:** CNY

#### Horizon

**Key:** years

**Type:** slider

**Default:** 5

**Min:** 1

**Max:** 10

**Step:** 1

**Unit:** years

**Outputs:**

#### License cost

**Key:** lic_total

**Expr:** users * license

**Format:** currency

#### Implementation incl. customization

**Key:** impl_total

**Expr:** impl_days * day_rate * (1 + custom_pct / 100)

**Format:** currency

#### Support over horizon

**Key:** support_total

**Expr:** lic_total * support_pct / 100 * max(years - 1, 0)

**Format:** currency

**Description:** Assumes the first year of support is bundled.

#### Infrastructure over horizon

**Key:** infra_total

**Expr:** infra * years

**Format:** currency

#### Internal staff over horizon

**Key:** staff_total

**Expr:** staff * years

**Format:** currency

#### Total cost of ownership

**Key:** tco

**Expr:** lic_total + impl_total + support_total + infra_total + staff_total

**Format:** currency

**Primary:** true

#### Cost per user per year

**Key:** per_user_year

**Expr:** tco / max(users * years, 1)

**Format:** currency

**Primary:** true

**Chart:**

#### TCO vs number of users

**Type:** line

**X:** users

**From:** 10

**To:** 600

**Steps:** 30

**Series:**

- tco

**Disclaimer:** Planning model. Replace defaults with your actual quote lines. Excludes data migration, training, hardware refresh, taxes and downtime.

## Content

**Intro:** A vendor quote shows license and implementation. Your real cost also includes support, hosting, internal staff and customization. This calculator rolls them into a multi-year total so you can compare Kingdee, Yonyou, Inspur or a foreign ERP on the same basis.

**Sections:**

#### How to use it

**Body:** Enter users and the per-user price from the quote, then the implementation person-days and day rate. Add the customization uplift for forms, reports and interfaces. Set support as a percent of license for years after the first, then infrastructure and internal staff per year. The tool outputs total cost and cost per user per year. Run it for each vendor with the same horizon, and use the user slider to see how cost scales.

#### What the model assumes

**Body:** License is users times unit price. Implementation is days times rate, uplifted by the customization percent. Support is charged on license value in years two onward. Hosting and staff are annual and multiply by the horizon. The model is deliberately linear. Real contracts have tiers, module bundles and cloud subscriptions that rise with usage, so treat the output as a comparison frame rather than a budget.

**Bullets:**

- TCO = license + implementation + support + infrastructure + staff
- Support = license x support percent x (years - 1)
- Cost per user per year = TCO / (users x years)

#### Common mistakes

**Body:** The biggest error is comparing a subscription quote with a perpetual one over one year. Always use the same horizon. Another is leaving out customization, which for China manufacturers often covers fapiao integration, local report formats and links to MES or WMS. Add a contingency of 15 to 25 percent for scope growth, and ask each vendor which items are fixed price and which are time and materials.

**Cta:** If you want a second opinion on a quote, we can check scope, assumptions and missing lines against your process before you sign.

**Faq:**

#### Can I use it for cloud subscriptions?

**Answer:** Yes. Put the first-year per-user price in the license field and set the support percent to the share that renews each year. Set infrastructure to zero if hosting is included in the subscription.

#### Why is internal staff included?

**Answer:** ERP systems need administrators, key users and developers regardless of vendor. Leaving them out makes cloud and on-premise options look cheaper than they are, and hides the cost of a heavily customized system.

#### What uplift is realistic for customization?

**Answer:** It varies widely with how standard your processes are. Plants with simple make-to-stock flows may sit near 10 percent, while engineer-to-order or heavy integration needs can exceed 50 percent. Use your fit-gap results.

#### Does it include data migration?

**Answer:** Not directly. Add migration days to implementation days, or use the migration effort calculator to estimate those hours first and convert them to days.

## Search terms

china erp tco calculator, kingdee cost calculator, yonyou implementation cost, erp total cost of ownership calculator, inspur erp price, erp quote comparison, erp 5 year cost, china erp budget

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