# Commercial Invoice Template for International Shipments

> Source: https://netray.co/tools/commercial-invoice-template-export
> Publisher: Netray (netray.co), AI and integration engineering for ERP and manufacturing systems.
> Section: Free Tools

## Short answer

Generate a customs-ready commercial invoice with parties, Incoterm, HS code, country of origin and value declaration.

## Category

compliance-legal

## Audience

- Logistics coordinator
- Export administrator
- Customs broker

## Tool

**Kind:** template

**Output:** document

**Fields:**

#### Seller / exporter

**Key:** seller

**Type:** text

**Default:** Acme Precision Components Inc.

#### Seller address and tax ID

**Key:** seller_addr

**Type:** textarea

**Default:** 1200 Industrial Way, Cleveland, OH 44114, USA
EIN: 00-0000000

#### Consignee / buyer

**Key:** buyer

**Type:** text

**Default:** Rhein Maschinenbau GmbH

#### Consignee address and tax ID

**Key:** buyer_addr

**Type:** textarea

**Default:** Hafenstrasse 14, 47119 Duisburg, Germany
VAT: DE000000000

#### Invoice number

**Key:** inv_no

**Type:** text

**Default:** INV-2026-01842

#### Invoice date

**Key:** inv_date

**Type:** date

**Default:** 2026-10-19

#### Buyer PO number

**Key:** po_no

**Type:** text

**Default:** PO-77120

#### Incoterm 2020

**Key:** incoterm

**Type:** select

**Options:**

- EXW
- FCA
- CPT
- CIP
- DAP
- DPU
- DDP
- FAS
- FOB
- CFR
- CIF

**Default:** FCA

#### Named place

**Key:** place

**Type:** text

**Default:** Cleveland, OH

#### Currency

**Key:** currency

**Type:** text

**Default:** USD

#### Payment terms

**Key:** pay_terms

**Type:** text

**Default:** Net 30 days

#### Reason for export

**Key:** reason

**Type:** select

**Options:**

- Sale
- Sample
- Repair and return
- Warranty replacement
- Return
- Gift

**Default:** Sale

#### Country of origin

**Key:** origin

**Type:** text

**Default:** United States

#### Port or place of loading

**Key:** load_port

**Type:** text

**Default:** Cleveland, OH

#### Port or place of discharge

**Key:** dest

**Type:** text

**Default:** Rotterdam, Netherlands

#### Line 1 description

**Key:** desc

**Type:** text

**Default:** CNC machined aluminium bracket, anodised

#### Line 1 HS code

**Key:** hs

**Type:** text

**Default:** 7616.99

**Help:** Use the six-digit HS code at minimum and confirm with your broker.

#### Line 1 quantity

**Key:** qty

**Type:** text

**Default:** 1,200 EA

#### Line 1 unit price

**Key:** unit_price

**Type:** text

**Default:** 14.50

#### Line 1 total

**Key:** line_total

**Type:** text

**Default:** 17,400.00

#### Freight and insurance (if invoiced)

**Key:** freight

**Type:** text

**Default:** 0.00

#### Invoice total

**Key:** grand_total

**Type:** text

**Default:** 17,400.00

**Blocks:**

#### COMMERCIAL INVOICE

**Body:** Invoice no: {{inv_no}}
Date: {{inv_date}}
Buyer PO: {{po_no}}
Reason for export: {{reason}}

#### Seller / Exporter

**Body:** {{seller}}
{{seller_addr}}

#### Consignee / Buyer

**Body:** {{buyer}}
{{buyer_addr}}

#### Shipment terms

**Body:** Incoterms 2020: {{incoterm}} {{place}}
Payment terms: {{pay_terms}}
Currency: {{currency}}
Country of origin: {{origin}}
Port or place of loading: {{load_port}}
Port or place of discharge: {{dest}}

#### Goods

**Table:**

**Columns:**

- Description
- HS code
- Origin
- Qty
- Unit price
- Total

**Rows:**

**0:** {{desc}}

**1:** {{hs}}

**2:** {{origin}}

**3:** {{qty}}

**4:** {{unit_price}}

**5:** {{line_total}}

Freight and insurance: {{freight}}
Invoice total ({{currency}}): {{grand_total}}

#### Declaration

**Body:** I declare that the information on this invoice is true and correct, that the goods are of the origin stated, and that the prices shown are the actual prices paid or payable.

#### Authorised signature

**Signatures:**

- Name and title
- Signature and date

**Notes:** A starting point, not legal advice. Required fields vary by destination country, so confirm with your customs broker. Use the exact consignee name and tax ID, and keep goods descriptions specific enough for classification. Add export licence or EEI/AES references where applicable.

## Content

**Intro:** A commercial invoice is the core customs document for an international sale. It tells the importing authority who is buying, what is moving, what it is worth and where it came from. This template builds a clean, complete invoice that you can export to PDF or Word.

**Sections:**

#### How to use it

**Body:** Fill in the seller and consignee details first, then the invoice number, date, Incoterm and named place. Complete the goods line with a specific description, an HS code, the quantity and the price. The document preview updates as you type. Export it to PDF for the broker or to Word if your customer needs edits. Add more rows to the table after export if the shipment has several items.

#### What customs looks for

**Body:** Customs authorities use the invoice to assess duty and tax, so the declared value, description, HS code and origin must line up with the other shipping documents. A vague description such as 'machine parts' is a frequent cause of holds. The invoice, packing list and bill of lading should show the same consignee, quantities and reference numbers. Many countries also want a signed declaration and the Incoterm shown with a named place.

**Bullets:**

- Full names and addresses of seller and consignee
- Specific goods description, HS code and country of origin
- Unit price, line total, currency and Incoterm
- Reason for export, especially for samples and returns

#### Value and Incoterm effects

**Body:** Some countries assess duty on a CIF basis, others on FOB or transaction value, so the Incoterm printed on the invoice affects how freight and insurance are treated. If you invoice under FCA but the destination values goods CIF, the importer adds freight and insurance. Show those costs separately when known. For samples or no-charge shipments, state a value for customs and mark the reason clearly, rather than printing zero.

#### Common mistakes

**Body:** Mismatched quantities between the invoice and packing list, missing tax IDs, vague descriptions and wrong country of origin are the most common causes of delay. Origin means where the goods were made or substantially transformed, not where they were shipped from. Generate invoices from the ERP sales order or delivery so the numbers cannot drift from the shipment record.

**Cta:** If your team re-types shipment data into invoices, Netray can help generate export documents directly from ERP orders and deliveries with a human review step.

**Faq:**

#### Is a commercial invoice the same as a proforma invoice?

**Answer:** No. A proforma invoice is a preliminary quote or declaration before the sale is completed, used for payment, licences or customs estimates. A commercial invoice is the final billing and customs document for goods that are actually shipped. Some customs offices accept a proforma for samples, but the commercial invoice is the standard.

#### How many copies do I need?

**Answer:** It depends on the destination, carrier and letter of credit terms. Many shipments need an original signed by the exporter plus a few copies for the carrier, broker and customs. Check the letter of credit, the importer's instructions and the customs broker for the exact number and any legalisation requirement.

#### Do I need an HS code on the invoice?

**Answer:** Many destinations require it or strongly expect it, and it speeds clearance. Use at least the six-digit harmonised code and add the national extension if known. The importer or broker is often responsible for final classification, but the exporter should provide a good-faith code and a precise description.

#### What currency should the invoice use?

**Answer:** Use the currency agreed in the sales contract, and state it clearly. Customs will convert the value to local currency using their own exchange rate rules. If the invoice currency differs from the payment currency in a letter of credit, align the documents to avoid discrepancies.

## Search terms

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