# Delivery Challan Format Template (GST, Editable)

> Source: https://netray.co/tools/delivery-challan-format-india-template
> Publisher: Netray (netray.co), AI and integration engineering for ERP and manufacturing systems.
> Section: Free Tools

## Short answer

Fill in a delivery challan for goods moving without a tax invoice: job work, samples, sale on approval or line sales.

## Category

regional

## Region

India

## Audience

- Accountant
- Stores manager
- Indian SME owner

## Tool

**Kind:** template

**Output:** document

**Fields:**

#### Consignor

**Key:** company

**Type:** text

**Default:** Bharat Fabrication Works

#### Consignor GSTIN

**Key:** gstin

**Type:** text

**Default:** 24AAAAA0000A1Z5

#### Consignor address

**Key:** address

**Type:** textarea

**Default:** GIDC Vatva, Ahmedabad, Gujarat 382445

#### Challan number

**Key:** challan_no

**Type:** text

**Default:** DC/0087

#### Challan date

**Key:** date

**Type:** date

**Default:** 2026-10-19

#### Reason for movement

**Key:** reason

**Type:** select

**Options:**

- Job work
- Supply on approval
- Sample
- Line sales
- Branch transfer
- Return of goods
- Other

**Default:** Job work

#### Consignee

**Key:** consignee

**Type:** text

**Default:** Metro Heat Treaters

#### Consignee GSTIN

**Key:** consignee_gstin

**Type:** text

**Default:** 24CCCCC2222C1Z2

#### Delivery address

**Key:** dest

**Type:** textarea

**Default:** Naroda Industrial Estate, Ahmedabad, Gujarat 382330

#### Item description

**Key:** item

**Type:** text

**Default:** Forged flange blanks, 20 mm

#### HSN

**Key:** hsn

**Type:** text

**Default:** 7326

#### Quantity

**Key:** qty

**Type:** text

**Default:** 1200 NOS

#### Approximate taxable value (Rs)

**Key:** value

**Type:** text

**Default:** 96000.00

#### Vehicle number

**Key:** vehicle

**Type:** text

**Default:** GJ01AB1234

#### Expected return date

**Key:** return_by

**Type:** date

**Default:** 2026-12-15

**Blocks:**

#### DELIVERY CHALLAN

**Body:** Consignor: {{company}}
GSTIN: {{gstin}}
Address: {{address}}

Challan no: {{challan_no}}
Date: {{date}}
Reason for movement: {{reason}}

#### Consignee

**Body:** {{consignee}}
GSTIN: {{consignee_gstin}}
Delivery address: {{dest}}

#### Goods

**Table:**

**Columns:**

- Description
- HSN
- Quantity
- Approx. taxable value (Rs)

**Rows:**

**0:** {{item}}

**1:** {{hsn}}

**2:** {{qty}}

**3:** {{value}}

#### Transport

**Body:** Vehicle: {{vehicle}}
Goods expected back by: {{return_by}}
Tax is not charged on this challan. Goods are not sold unless a tax invoice follows.

#### Signatures

**Signatures:**

- Consignor
- Transporter
- Received by consignee

**Notes:** A starting point, not tax advice. Rule 55 of the CGST Rules sets what a challan must contain, including serial number in consecutive series, and e-way bill rules may still apply by value. Confirm treatment with your GST practitioner.

## Content

**Intro:** A delivery challan is the document that travels with goods when there is no tax invoice yet: job work, samples, goods sent on approval, line sales or branch transfers. This template covers the fields Rule 55 expects and exports to PDF, Word or Excel.

**Sections:**

#### How to use it

**Body:** Choose the reason for movement first, because it decides the follow-up. Enter the consignee and delivery address, describe the goods with HSN, quantity and approximate taxable value, and record the vehicle number. Print three copies as the rule contemplates: original for the consignee, duplicate for the transporter and triplicate for the consignor. Keep a register so the challan numbers remain consecutive.

**Bullets:**

- Use a separate challan series from your tax invoices
- Record the expected return date for job work and approval goods
- Do not show GST charged on the challan

#### When a challan is the right document

**Body:** Rule 55 allows a delivery challan for supply of liquid gas where quantity is not known at removal, transport of goods for job work, transport for reasons other than supply such as sale on approval, and other cases the Government prescribes. For line sales, the challan carries the vehicle stock and invoices are raised as goods are sold. For job work, the principal must track receipt of goods back within the time limits and report through ITC-04.

#### Common mistakes

**Body:** Teams reuse invoice numbers for challans, forget to close challans when goods return, or leave them open for months so that a supply is deemed to have happened. Another issue is skipping the e-way bill when consignment value is above the threshold even though the document is only a challan. A simple challan register with an open or closed flag, reviewed monthly, avoids most of these problems.

**Cta:** If challans and returns are tracked in loose registers, we can help connect them to stock movements in your ERP so open items surface automatically.

**Faq:**

#### Does a delivery challan need GST?

**Answer:** No tax is charged on the challan itself. If the goods are later sold, a tax invoice with GST is issued. For job work, the principal does not charge tax on the movement to the job worker.

#### Is an e-way bill needed with a challan?

**Answer:** An e-way bill is based on the value and the movement of goods, not the document type. If the consignment value exceeds the threshold, an e-way bill is generally required even with a challan. Check the current rules.

#### How long can goods stay with a job worker?

**Answer:** Inputs sent for job work must generally come back within one year, and capital goods within three years, or the movement can be treated as a supply. Confirm the latest provision with your advisor.

#### How many copies should be printed?

**Answer:** Rule 55 contemplates original, duplicate and triplicate, for the consignee, the transporter and the consignor respectively. Many firms print on one sheet and mark each copy.

## Search terms

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