# EDI Transaction Set Reference: 850, 855, 856, 810, 997, 940, 945 and More

> Source: https://netray.co/tools/edi-transaction-set-reference-850-855-856-810-997-940-945
> Publisher: Netray (netray.co), AI and integration engineering for ERP and manufacturing systems.
> Section: Free Tools

## Short answer

A searchable lookup of common X12 transaction sets with GS01 functional codes, typical direction and the segments that carry the business data.

## Category

supply-chain

## Audience

- EDI coordinator
- Business analyst
- ERP integration developer

## Tool

**Kind:** worksheet

**Mode:** reference

**Columns:**

#### Set

**Key:** set

**Type:** text

#### Transaction set name

**Key:** name

**Type:** text

#### GS01

**Key:** gs01

**Type:** text

#### Typical direction

**Key:** flow

**Type:** text

#### Key segments

**Key:** segments

**Type:** text

#### Typical use

**Key:** use

**Type:** text

**Rows:**

#### Invoice

**Set:** 810

**Gs01:** IN

**Flow:** Seller to buyer

**Segments:** BIG, N1, ITD, IT1, TDS, CTT

**Use:** Bill for goods or services shipped

#### Credit/Debit Adjustment

**Set:** 812

**Gs01:** CD

**Flow:** Either

**Segments:** CDD, N1, REF

**Use:** Adjust a prior invoice price or quantity

#### Payment Order/Remittance Advice

**Set:** 820

**Gs01:** RA

**Flow:** Buyer to seller or bank

**Segments:** BPR, TRN, RMR, ENT

**Use:** Payment and remittance detail

#### Application Advice

**Set:** 824

**Gs01:** AG

**Flow:** Receiver to sender

**Segments:** BGN, OTI, TED

**Use:** Business-level acceptance or error report

#### Planning Schedule with Release Capability

**Set:** 830

**Gs01:** PS

**Flow:** Buyer to seller

**Segments:** BFR, LIN, FST, SDP

**Use:** Forecast and material release schedule

#### Price/Sales Catalog

**Set:** 832

**Gs01:** SC

**Flow:** Seller to buyer

**Segments:** BCT, LIN, CTP

**Use:** Send item and price catalog

#### Inventory Inquiry/Advice

**Set:** 846

**Gs01:** IB

**Flow:** Seller or 3PL to buyer

**Segments:** BIA, LIN, QTY

**Use:** Report on-hand or available inventory

#### Purchase Order

**Set:** 850

**Gs01:** PO

**Flow:** Buyer to seller

**Segments:** BEG, N1, PO1, PID, CTT

**Use:** Place an order for goods

#### Purchase Order Acknowledgment

**Set:** 855

**Gs01:** PR

**Flow:** Seller to buyer

**Segments:** BAK, PO1, ACK, CTT

**Use:** Accept, change or reject a PO

#### Ship Notice/Manifest (ASN)

**Set:** 856

**Gs01:** SH

**Flow:** Seller to buyer

**Segments:** BSN, HL, SN1, TD1, MAN

**Use:** Describe a shipment and its packaging

#### Purchase Order Change Request (Buyer)

**Set:** 860

**Gs01:** PC

**Flow:** Buyer to seller

**Segments:** BCH, POC, N1

**Use:** Change an existing PO

#### Receiving Advice/Acceptance Certificate

**Set:** 861

**Gs01:** RC

**Flow:** Buyer to seller

**Segments:** BRA, RCD

**Use:** Confirm what was received

#### Shipping Schedule

**Set:** 862

**Gs01:** SS

**Flow:** Buyer to seller

**Segments:** BSS, LIN, SDP, FST

**Use:** Short-term just-in-time shipping releases

#### Purchase Order Change Acknowledgment (Seller)

**Set:** 865

**Gs01:** CA

**Flow:** Seller to buyer

**Segments:** BCA, POC, ACK

**Use:** Respond to a PO change

#### Grocery Products Purchase Order

**Set:** 875

**Gs01:** OG

**Flow:** Buyer to seller

**Segments:** G50, G51, G53

**Use:** Grocery PO with grocery-specific segments

#### Grocery Products Invoice

**Set:** 880

**Gs01:** GI

**Flow:** Seller to buyer

**Segments:** G01, G02, G22

**Use:** Grocery invoice

#### Warehouse Shipping Order

**Set:** 940

**Gs01:** OW

**Flow:** Owner to warehouse or 3PL

**Segments:** W05, N1, W01, W76

**Use:** Instruct a warehouse to pick and ship

#### Warehouse Stock Transfer Shipment Advice

**Set:** 943

**Gs01:** AR

**Flow:** Shipping warehouse to receiving

**Segments:** W06, W01, W03

**Use:** Advise of a transfer between warehouses

#### Warehouse Stock Transfer Receipt Advice

**Set:** 944

**Gs01:** RE

**Flow:** Receiving warehouse to owner

**Segments:** W17, W07, W14

**Use:** Confirm receipt of a transfer

#### Warehouse Shipping Advice

**Set:** 945

**Gs01:** SW

**Flow:** Warehouse or 3PL to owner

**Segments:** W06, N1, W12, W03

**Use:** Confirm what the warehouse shipped

#### Warehouse Inventory Adjustment Advice

**Set:** 947

**Gs01:** AW

**Flow:** Warehouse to owner

**Segments:** W15, W19

**Use:** Report adjustments such as damage or counts

#### Functional Acknowledgment

**Set:** 997

**Gs01:** FA

**Flow:** Receiver to sender

**Segments:** AK1, AK2, AK5, AK9

**Use:** Confirm syntactic receipt of a functional group

#### Implementation Acknowledgment

**Set:** 999

**Gs01:** FA

**Flow:** Receiver to sender

**Segments:** AK1, AK2, IK3, IK4, IK5, AK9

**Use:** Detailed syntax acknowledgment, often for HIPAA

#### Motor Carrier Load Tender

**Set:** 204

**Gs01:** SM

**Flow:** Shipper to carrier

**Segments:** B2, S5, N1, L11

**Use:** Tender a load to a truckload carrier

#### Motor Carrier Freight Details and Invoice

**Set:** 210

**Gs01:** IM

**Flow:** Carrier to shipper

**Segments:** B3, N1, LX, L1

**Use:** Freight bill

#### Transportation Carrier Shipment Status Message

**Set:** 214

**Gs01:** QM

**Flow:** Carrier to shipper

**Segments:** B10, L11, AT7

**Use:** Tracking status events

**Notes:** Segment lists show the principal business segments, not every segment in the standard. Direction is typical, not mandatory. GS01 codes are the functional identifier codes used in the GS segment. Confirm versions (004010, 005010) and mandatory segments in your trading partner's implementation guide.

## Content

**Intro:** X12 is the dominant EDI standard in North America, and every document type has a three-digit transaction set number. This searchable table lists the ones EDI coordinators meet most often, with the GS01 code and the segments that carry the data.

**Sections:**

#### How to use the reference

**Body:** Type a set number or a word such as invoice, ship notice or warehouse into the search box to filter the table. Use the GS01 column when you configure functional groups: the GS segment's first element must match the transaction set, so an 856 goes in a group with GS01 of SH and an 810 in a group with GS01 of IN. Export the table to Excel to paste into an onboarding document or a partner spec.

#### The core order-to-cash flow

**Body:** A typical manufacturing or distribution flow starts with the buyer's 850 purchase order. The seller replies with an 855 acknowledgment, ships the goods and sends an 856 advance ship notice, then bills with an 810 invoice. Every document should be answered by a 997 functional acknowledgment at the technical level. Warehouse flows add the 940 shipping order and the 945 shipping advice between the owner and a third-party logistics provider, and inventory visibility uses the 846.

**Bullets:**

- 850, 855, 860, 865: order and change cycle
- 856, 861: shipment and receipt
- 810, 812, 820: invoice, adjustment and payment
- 940, 943, 944, 945, 947: warehouse and 3PL exchange

#### 997 versus 999 and other cautions

**Body:** The 997 confirms that a functional group was received and passed or failed syntax checks. The 999 is a richer implementation acknowledgment used widely in healthcare, with segment and element level error detail. Neither confirms that the business content was accepted: that is the job of the 824 application advice or the 855. Treat version differences carefully, because 004010 and 005010 differ in segments, element lengths and code lists for the same set number.

**Cta:** If you are mapping these documents into SAP, Oracle, Infor, Epicor or Dynamics, we can help build and test the maps against live ERP data.

**Faq:**

#### What do 850, 855, 856 and 810 stand for?

**Answer:** 850 is the purchase order, 855 is the purchase order acknowledgment, 856 is the advance ship notice (ship notice/manifest), and 810 is the invoice. Together they cover the main order-to-cash exchange between a buyer and a seller.

#### What are the 940 and 945 used for?

**Answer:** The 940 is the warehouse shipping order sent to a warehouse or 3PL to pick and ship goods. The 945 is the warehouse shipping advice the warehouse returns to confirm what actually shipped, including quantities and tracking details.

#### Is the 997 an acknowledgment of the order?

**Answer:** No. It only confirms that the EDI file was received and checked for syntax. It does not say the buyer accepted the order. Business acceptance is conveyed by an 855 or an 824 application advice.

#### Which X12 version should I use?

**Answer:** Use whatever your trading partner's guide specifies. 004010 remains very common in retail and manufacturing, while 005010 is mandatory in US healthcare. Version affects segments, lengths and code lists, so do not assume maps are interchangeable.

## Search terms

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