# ERP UAT Test Script Template > Source: https://netray.co/tools/erp-uat-test-script-template > Publisher: Netray (netray.co), AI and integration engineering for ERP and manufacturing systems. > Section: Free Tools ## Short answer A user acceptance test worksheet with example order-to-cash and procure-to-pay scripts, tester columns and result tracking you can export to Excel. ## Category erp-migration ## Audience - Project manager - Test lead - Key user - ERP consultant ## Tool **Kind:** worksheet **Mode:** editable **Columns:** #### Script ID **Key:** id **Type:** text #### Process **Key:** process **Type:** select **Options:** - Procure to pay - Order to cash - Plan to produce - Inventory - Record to report - Quality #### Step and action **Key:** step **Type:** text #### Test data **Key:** data **Type:** text #### Expected result **Key:** expected **Type:** text #### Tester **Key:** tester **Type:** text #### Result **Key:** result **Type:** select **Options:** - Not run - Pass - Fail - Blocked #### Defect ID **Key:** defect **Type:** text **Rows:** #### Create purchase order for item with approved vendor **Id:** P2P-01 **Process:** Procure to pay **Data:** Item RM-2040, qty 500 KG, vendor V-1002 **Expected:** PO saved, approval workflow triggered, price from contract **Tester:** Buyer **Result:** Not run #### Receive goods against PO with partial quantity **Id:** P2P-02 **Process:** Procure to pay **Data:** PO from P2P-01, receive 300 KG **Expected:** Inventory increases by 300, PO shows 200 open, GR/IR posted **Tester:** Receiving clerk **Result:** Not run #### Enter sales order and check credit and availability **Id:** O2C-01 **Process:** Order to cash **Data:** Customer C-5001, item FG-8800, qty 40 **Expected:** Order accepted, availability date shown, credit check passes **Tester:** Sales order desk **Result:** Not run #### Ship order and issue invoice **Id:** O2C-02 **Process:** Order to cash **Data:** Order from O2C-01 **Expected:** Inventory relieved, invoice created with correct tax, AR updated **Tester:** Shipping, AR **Result:** Not run #### Release production order and issue materials **Id:** PRD-01 **Process:** Plan to produce **Data:** FG-8800, qty 100, standard BOM **Expected:** Components reserved and issued, costs accumulate on order **Tester:** Planner **Result:** Not run #### Record inspection result and move failed lot to quarantine **Id:** QMS-01 **Process:** Quality **Data:** Lot L-20418, one failed characteristic **Expected:** Lot blocked from issue, nonconformance record created **Tester:** Quality inspector **Result:** Not run **Notes:** Set the Result column as you test. Filter the Excel export by Fail and Blocked to produce your defect review list. Keep one script per business scenario, with test data you can recreate, and record the tester who owns the sign-off. ## Content **Intro:** User acceptance testing is where business users confirm that the configured ERP runs their real processes. A good script names the step, the data and the expected result so a tester can pass or fail it without asking anyone. **Sections:** #### How to use the worksheet **Body:** Start from the example rows and replace them with scenarios from your own process designs. Write one row per testable step, with the exact data the tester needs and the result that proves the step works. Assign a tester from the business, not the project team, so the sign-off means something. As tests run, set the Result column and add a defect ID for each failure. Export the sheet to Excel to filter by process, tester or result and use it as the weekly UAT status report. #### What good test scripts contain **Body:** A script that says test purchase order is not a test. A script that gives the item, vendor, quantity and expected approval route is. Cover the normal path, the main exceptions such as partial receipts or credit holds, and the cross-module effects such as inventory value, tax and general ledger postings. Scripts should follow the end-to-end flows that the business runs, for example order to cash from sales order through shipment and invoice to payment. **Bullets:** - One business scenario per script, with stable test data - Expected result includes system effects, not only screen messages - Cover roles and approvals, using real user IDs with real authorisations - Include reports and printed documents such as pick lists and invoices #### Defects and sign-off **Body:** Agree severity definitions before UAT begins. A common rule is that no severity 1 or 2 defect can remain open at sign-off, and any severity 3 defect has an agreed workaround and owner. Track pass rate by process and use a daily defect triage so fixes are retested quickly. The sign-off record should list the scripts run, the results and the open defects accepted by the business owner. #### Common mistakes **Body:** Frequent problems include testers who are not given time off their day job, scripts written by consultants without business review, test data that does not look like real data, and UAT running against an environment that is refreshed mid-cycle. Plan for retest as well: a failed script usually needs to be run again after a fix, and capacity should allow it. **Cta:** If writing and maintaining scripts is slow, we can discuss generating draft scripts from your process documents and ERP configuration with a model that runs inside your network. **Faq:** #### What is the difference between SIT and UAT? **Answer:** System integration testing is run by the project team to verify that configuration and interfaces work across modules. User acceptance testing is run by business users to confirm the system supports their real processes. UAT normally begins after SIT exit criteria are met. #### How many UAT scripts do we need? **Answer:** It depends on scope. A single-plant manufacturing implementation commonly has between 80 and 300 scripts across order to cash, procure to pay, production, inventory, quality and finance. Coverage of end-to-end processes matters more than the count. #### Who signs off UAT? **Answer:** Business process owners sign off the scripts for their area, and the project sponsor or steering committee accepts the overall result. IT and the implementation partner should not be the signatories. #### Can we reuse scripts after go-live? **Answer:** Yes. Keep them as a regression pack for upgrades, patches and release updates. Cloud ERP release cycles make a maintained regression pack especially valuable. ## Search terms erp uat test script template, uat test script template excel, erp user acceptance testing template, uat test cases erp, erp test script example, uat sign off template, erp test plan template, order to cash test script --- Talk to an engineer: https://netray.co/contact?intent=erp_ai | Machine catalog: https://netray.co/agent/catalog.json