# Supplier Declaration for Preferential Origin Template > Source: https://netray.co/tools/eu-supplier-declaration-for-preferential-origin-template > Publisher: Netray (netray.co), AI and integration engineering for ERP and manufacturing systems. > Section: Free Tools ## Short answer A supplier's declaration form for goods with preferential origin status, covering product list, validity period, origin rule basis and signature. ## Category compliance-legal ## Region Europe ## Audience - Customs coordinator - Export compliance - Buyer ## Tool **Kind:** template **Output:** document **Fields:** #### Supplier name **Key:** supplier **Type:** text **Default:** Silesia Metal Components Sp. z o.o. #### Supplier address **Key:** supplier_addr **Type:** textarea **Default:** ul. Przemyslowa 8, 40-001 Katowice, Poland #### Recipient (your company) **Key:** customer **Type:** text **Default:** Midlands Hydraulics Ltd #### Preferential arrangement **Key:** agreement **Type:** select **Options:** - EU internal supply (cumulation) - EU UK Trade and Cooperation Agreement - EU Turkey customs union rules - Other agreement **Default:** EU UK Trade and Cooperation Agreement #### Valid from **Key:** validity_from **Type:** date **Default:** 2026-11-01 #### Valid to **Key:** validity_to **Type:** date **Default:** 2027-10-31 #### Products covered (description and tariff heading) **Key:** products **Type:** textarea **Default:** Forged steel connectors, HS heading 7307, part numbers FC-100 to FC-180 #### Basis of origin (rule met) **Key:** origin_basis **Type:** textarea **Default:** Wholly obtained or sufficiently processed in the supplier's country under the applicable product specific rule. #### Country of origin **Key:** country **Type:** text **Default:** Poland (European Union) #### Contact for verification **Key:** contact **Type:** text **Default:** exportcontrol@example.com #### Place and date **Key:** place **Type:** text **Default:** Katowice, 2026-10-20 **Blocks:** #### Supplier's Declaration for Products Having Preferential Origin Status **Body:** I, the undersigned, declare on behalf of {{supplier}}, {{supplier_addr}}, that the goods described below, supplied to {{customer}}, have preferential origin status under: {{agreement}}. #### Goods covered **Body:** {{products}} #### Origin **Body:** Country of origin: {{country}} Basis of origin: {{origin_basis}} #### Validity **Body:** This declaration applies to all consignments of these goods delivered from {{validity_from}} to {{validity_to}}. #### Undertakings **Body:** The supplier undertakes to inform the recipient immediately if this declaration is no longer valid, to provide supporting evidence on request, and to allow verification by customs authorities. Verification contact: {{contact}}. A false declaration may lead to penalties under the law of the supplier's country. #### Signature **Body:** Place and date: {{place}} **Signatures:** - Authorised signatory (name, function, signature) **Notes:** A starting point, not legal advice. Each agreement prescribes its own wording, maximum validity period and evidence rules, and some use specific annexed texts. Replace the body with the official wording where one is mandated and confirm with your customs adviser. ## Content **Intro:** To claim a preferential duty rate on an exported product, you often need proof that the components inside it qualify. A supplier's declaration is the standard way to get that proof, and this template makes the request easy to send and file. **Sections:** #### How to use the template **Body:** Complete one declaration per supplier and per product group. Choose the arrangement, enter the validity dates, list the products with part numbers and a tariff heading, and describe the basis of origin. Export to PDF and ask the supplier to sign, or send the Word version to edit. File the signed copy against the supplier and item in your ERP, and set a reminder before the validity date. #### Why it matters **Body:** Under free trade agreements, a finished product qualifies only when the required share of its inputs originate in the right countries or when processing rules are met. Without supplier declarations, you may not be able to prove origin, and the importer can lose the duty preference with a back-claim from customs. A long-term declaration covers repeated deliveries over a period set by the applicable rules, which reduces paperwork against one declaration per invoice. #### ERP and compliance tips **Body:** Treat origin as master data: store country of origin, preferential status per agreement and declaration validity per supplier item. Run a monthly report of items whose declaration expires within sixty days. Typical failures are unsigned forms, products described too vaguely to map to part numbers, and declarations that lapse while shipments continue. **Bullets:** - Use part numbers in the product list, not only descriptions - Check validity limits stated in the applicable agreement - Keep evidence available for verification requests - Review after any change of supplier plant or process **Cta:** If you want an ERP report of items with missing or expiring origin declarations, we can build one against your item and supplier data. The template is free either way. **Faq:** #### What is a long-term supplier declaration? **Answer:** It is a declaration that covers multiple deliveries of the same goods over a stated period instead of one per shipment. The allowed maximum period depends on the applicable rules, so check the agreement concerned. #### Is this declaration the same as a certificate of origin? **Answer:** No. A supplier declaration is an input document from your supplier. A certificate of origin or an origin statement is issued by the exporter for the final product, and may rely on supplier declarations as support. #### Who is liable for a wrong declaration? **Answer:** The declarant can be held responsible, and the exporter or importer who relied on it may face duty recovery. Ask for evidence, particularly for high duty products. #### Do I need one per product? **Answer:** One declaration can cover several products if each is clearly identified, for example by part number range and tariff heading. Split them when origin basis or validity differs. ## Search terms long-term supplier declaration template, supplier declaration preferential origin, origin declaration for components, LTSD template EU, UK EU TCA supplier declaration, preferential origin supplier letter, rules of origin supplier statement --- Talk to an engineer: https://netray.co/contact?intent=erp_ai | Machine catalog: https://netray.co/agent/catalog.json