# Dynamics GP to Business Central Partner RFP Letter Template

> Source: https://netray.co/tools/gp-to-business-central-rfp-letter-template
> Publisher: Netray (netray.co), AI and integration engineering for ERP and manufacturing systems.
> Section: Free Tools

## Short answer

A request-for-proposal letter that tells Microsoft partners what you run in GP and what you need quoted, so quotes can be compared.

## Category

microsoft-dynamics

## Erp

Microsoft Dynamics GP

## Audience

- CIO
- Controller
- Procurement

## Tool

**Kind:** template

**Output:** document

**Fields:**

#### Company name

**Key:** company

**Type:** text

**Default:** Brightwater Manufacturing LLC

#### Contact person

**Key:** contact

**Type:** text

**Default:** Marcus Hale, IT Director

#### Current GP version

**Key:** gp_version

**Type:** text

**Default:** Dynamics GP 2018 R2

#### Named users

**Key:** users

**Type:** number

**Default:** 48

#### GP companies

**Key:** companies

**Type:** number

**Default:** 3

#### Modules in use

**Key:** modules

**Type:** textarea

**Default:** Financials, Purchase Order Processing, Sales Order Processing, Inventory, Bill of Materials, Manufacturing Order Processing, Field Service.

#### Customisations and add-ons

**Key:** customs

**Type:** textarea

**Default:** Two ISV add-ons, six SmartList Builder reports, a custom pick ticket dictionary, an EDI connector.

#### Response due date

**Key:** due

**Type:** date

**Default:** 2026-12-04

#### Desired go-live

**Key:** target

**Type:** text

**Default:** Q3 2027

**Blocks:**

#### Request for Proposal: Migration from Dynamics GP to Business Central

**Body:** From: {{company}}
Contact: {{contact}}
Response due: {{due}}

We are requesting a proposal for moving our finance and operations system from {{gp_version}} to Dynamics 365 Business Central.

#### Current Environment

**Body:** Named users: {{users}}
GP companies: {{companies}}
Modules in use: {{modules}}
Customisations and add-ons: {{customs}}
Desired go-live: {{target}}

#### What We Ask You To Quote

**Body:** 1. Discovery and fit-gap
2. Configuration and data migration with the number of rehearsals included
3. Replacement or rebuild of each customisation listed above
4. Reporting and integrations
5. Training, cutover support and hypercare
6. Licensing guidance and ongoing support options

#### Response Format

**Table:**

**Columns:**

- Item
- Please provide

**Rows:**

**0:** Approach

**1:** Phases, timeline and team roles

**0:** Pricing

**1:** Fixed price or capped range with assumptions stated

**0:** References

**1:** Two similar GP migrations, with contactable references

**0:** Risks

**1:** Top five risks and how you would handle them

**0:** Exclusions

**1:** Items not included in the proposal

#### Approvals

**Signatures:**

- Issued by
- Finance approver

**Notes:** Starting-point template, not legal or procurement advice. Add your own confidentiality terms and evaluation criteria before sending.

## Content

**Intro:** Partner quotes for a Dynamics GP migration vary widely when the brief is thin. This RFP letter tells each partner the same facts about your environment and asks for the same breakdown, so you can compare like with like.

**Sections:**

#### How to use the letter

**Body:** Complete the environment fields with real numbers: users, companies, modules, add-ons. Send the exported letter to three or four partners with a short response deadline. Offer one Q and A call for all bidders so everyone hears the same answers.

**Bullets:**

- Same brief to every partner
- State assumptions you need priced
- Ask for references from GP migrations
- Set a clear response date

#### What to compare

**Body:** Do not compare only the headline price. Check the number of data migration rehearsals, whether customisations are priced individually, and what hypercare covers. A cheaper proposal that excludes rework or training often costs more by project end.

#### Scoring responses

**Body:** Build a short scorecard with weights for approach, team, price, references and risk handling. Score each partner independently before comparing notes. Ask finalists to walk through a GP-specific scenario, such as how they would migrate open purchase orders with partial receipts.

**Cta:** If you want an independent view of the proposals or help sizing your own GP estate, we can talk through it.

**Faq:**

#### How many partners should I invite?

**Answer:** Three to four is usual. Fewer limits comparison, and more makes the review heavy for little extra value.

#### Should I share my budget?

**Answer:** Many buyers share a range so proposals fit the scope. Others withhold it to see unanchored pricing. Either works if the scope is clear.

#### Do I need to name Business Central as the target?

**Answer:** Only if you have decided. You can ask partners to recommend a target, but then the proposal is a selection exercise, not a migration quote.

#### What attachments help partners?

**Answer:** A module list, user count by role, add-on list and a sample of key reports. The add-on inventory worksheet on this site exports a ready table.

## Search terms

gp to business central rfp, dynamics partner request for proposal template, erp migration rfp template, business central migration quote request, dynamics gp partner selection, erp rfp letter sample

---
Talk to an engineer: https://netray.co/contact?intent=erp_ai | Machine catalog: https://netray.co/agent/catalog.json