# India E-Invoicing Readiness Assessment > Source: https://netray.co/tools/india-e-invoicing-readiness-assessment-for-manufacturers > Publisher: Netray (netray.co), AI and integration engineering for ERP and manufacturing systems. > Section: Free Tools ## Short answer Ten questions that show whether your ERP, master data and processes can issue IRN-compliant e-invoices and e-way bills without manual workarounds. ## Category regional ## Region India ## Audience - Finance controller - CIO - ERP admin - GST accountant ## Tool **Kind:** assessment **Questions:** #### How does your ERP send invoices to the Invoice Registration Portal? **Options:** ##### Direct integration through API or a GST provider **Score:** 10 ##### Export and upload of JSON files **Score:** 6 ##### Manual entry on the portal **Score:** 2 ##### Not yet in place **Score:** 0 #### How complete are customer GSTINs, addresses and state codes in the master data? **Options:** ##### Validated against the portal and reviewed regularly **Score:** 10 ##### Mostly complete, checked on request **Score:** 6 ##### Many gaps **Score:** 2 ##### Unknown **Score:** 0 #### How good is the HSN and unit of measure mapping on the item master? **Options:** ##### Every item has a valid HSN and a mapped standard UQC **Score:** 10 ##### HSN is present but units are not mapped **Score:** 6 ##### HSN is missing on a meaningful share of items **Score:** 2 ##### Not tracked **Score:** 0 #### How is invoice numbering controlled? **Options:** ##### Series per financial year and registration, within portal length and character rules **Score:** 10 ##### Series exist but some break the rules **Score:** 5 ##### Manual numbering **Score:** 1 ##### Not reviewed **Score:** 0 #### What happens when the portal rejects an invoice? **Options:** ##### Error is shown to the biller with a fix path and retry **Score:** 10 ##### Errors are emailed to a finance team **Score:** 6 ##### Found later on reconciliation **Score:** 2 ##### No process **Score:** 0 #### How are IRN, acknowledgement number and QR code stored? **Options:** ##### On the billing document and printed on the invoice **Score:** 10 ##### Stored but printed by a separate tool **Score:** 6 ##### Kept in spreadsheets **Score:** 2 ##### Not stored **Score:** 0 #### How are credit notes, debit notes and cancellations handled? **Options:** ##### Reported through the same integration with rules for the time limit **Score:** 10 ##### Reported manually but tracked **Score:** 5 ##### Handled case by case **Score:** 2 ##### Not defined **Score:** 0 #### How is the e-way bill linked to the invoice? **Options:** ##### Generated from the same document with vehicle update workflow **Score:** 10 ##### Generated separately from invoice data **Score:** 5 ##### Keyed in manually by logistics **Score:** 2 ##### Not controlled **Score:** 0 #### How do you reconcile e-invoice data to GSTR-1 and the books? **Options:** ##### Monthly automated comparison with exceptions list **Score:** 10 ##### Monthly manual comparison **Score:** 6 ##### At year end only **Score:** 2 ##### Not done **Score:** 0 #### What is your fallback if the portal or integration is down? **Options:** ##### Documented process and tested retry **Score:** 10 ##### Informal practice known to a few people **Score:** 5 ##### Invoices wait until it is back **Score:** 2 ##### No plan **Score:** 0 **Bands:** #### Early stage **Min:** 0 **Max:** 34 **Verdict:** Your e-invoicing depends on manual steps and weak master data, which creates a risk of rejected invoices and blocked dispatches. **Recommendations:** - Clean customer GSTIN, address and state code data first - Fix HSN and unit mapping on the item master - Choose an integration route and test in the sandbox #### Partly ready **Min:** 35 **Max:** 59 **Verdict:** The basics work, but gaps in error handling, numbering or reconciliation will cause rework each month. **Recommendations:** - Add error feedback to the biller and a retry path - Store IRN and QR on the billing document - Start a monthly reconciliation to GSTR-1 #### Mostly ready **Min:** 60 **Max:** 84 **Verdict:** Your process is largely automated. Focus on edge cases such as credit notes, cancellations and downtime. **Recommendations:** - Document the fallback process and test it - Automate the e-way bill from the invoice document - Add a rejection dashboard for finance #### Well prepared **Min:** 85 **Max:** 100 **Verdict:** You have a controlled and reconciled flow. Keep it healthy as rules and schemas change. **Recommendations:** - Review each portal notification for impact - Run periodic master data validation - Audit the reconciliation exceptions each quarter ## Content **Intro:** E-invoicing is more than adding a connector to the ERP. It depends on clean customer and item data, controlled numbering, error handling and a monthly reconciliation. This ten question assessment shows where your current set-up is weak. **Sections:** #### How to use the assessment **Body:** Answer based on what happens today, not on what the policy says. Involve billing, logistics and finance in the answers, because different teams see different problems. The score is the percentage of the maximum possible points. Use the band and the recommendations as a short list for your next quarter, and repeat the assessment after each change. #### What the questions test **Body:** The questions cover four areas: integration route, data quality, exception handling, and reconciliation. Data quality includes GSTIN, address, state code, HSN and unit of measure. Exception handling covers rejected invoices, cancellations and downtime. Reconciliation compares what the portal holds with GSTR-1 and the general ledger. Weakness in any one area shows up as manual work at month end. **Bullets:** - Integration route and ownership - Master data quality - Rejections, cancellations, downtime - Reconciliation to returns and books #### Typical gaps found **Body:** Common gaps include customers with an inactive GSTIN, invoice numbers longer than the portal allows, units of measure that do not map to the standard list, and no process for retrying after a failure. Another is that the e-way bill is created by a different team from invoice data re-keyed by hand, which leads to mismatched values. Fixing master data usually gives the fastest improvement. #### ERP notes **Body:** Whichever ERP you run, the integration usually sits in a GST add-on, a localisation or a middleware layer. Ask your vendor who maintains the schema version and how a schema change is rolled out. Keep a test route to the sandbox so changes can be tried before they reach live billing. **Cta:** If your score points to gaps in master data or exception handling, we can run a read-only review of your ERP data and integration logs and suggest fixes. **Faq:** #### Is this assessment a compliance opinion? **Answer:** No. It is a self-check for operational readiness, not legal advice. Whether e-invoicing applies to you depends on turnover and the current notification, so confirm applicability with your tax adviser. #### What score should I aim for? **Answer:** Above 85 percent suggests a controlled process. Any answer scored 2 or below deserves attention first, particularly master data, error handling and reconciliation, because these cause most of the day to day pain. #### Do small manufacturers need this? **Answer:** If your turnover is below the e-invoicing threshold you may not be covered, but your customers may still ask for clean GST data. Many smaller firms prepare early because the threshold has been lowered in steps. #### Who should complete it? **Answer:** Ask a finance lead and the person who runs billing in the ERP to answer together, with logistics for the e-way bill questions. Different views often reveal that the real process differs from the documented one. ## Search terms e-invoicing readiness india, gst e-invoice erp readiness, e-invoice implementation checklist erp, e-invoicing assessment manufacturers, irn integration readiness, e-way bill erp integration, e-invoice go live, gst automation maturity --- Talk to an engineer: https://netray.co/contact?intent=erp_ai | Machine catalog: https://netray.co/agent/catalog.json