# LOTO Lockout Tagout Periodic Inspection Checklist > Source: https://netray.co/tools/loto-lockout-tagout-periodic-inspection-checklist > Publisher: Netray (netray.co), AI and integration engineering for ERP and manufacturing systems. > Section: Free Tools ## Short answer A checklist for annual lockout tagout reviews that covers procedures, devices, training, group lockout, contractors and records. ## Category ehs-workforce ## Audience - Maintenance manager - EHS manager - Maintenance supervisor ## Tool **Kind:** checklist **Groups:** #### Written program and procedures **Items:** **Text:** A written energy control program exists and is current **Critical:** true **Text:** A machine-specific energy control procedure exists for each machine or equipment group, or the exception is documented **Critical:** true **Text:** Each procedure identifies the scope, purpose and authorization **Critical:** true **Text:** Each procedure lists all energy sources (electrical, hydraulic, pneumatic, mechanical, thermal, chemical, gravity, stored) **Critical:** true Procedures give specific steps for shutdown, isolation, blocking and securing Procedures give specific steps for placing, removing and transferring lockout and tagout devices **Text:** Procedures state how to verify the isolation (try-out, test for zero energy) **Critical:** true Procedures include release from lockout steps (check area, check employees, remove devices) Procedures have been updated after any machine or process change #### Devices and hardware **Items:** Locks and tags are durable and suitable for the environment Locks and tags are standardized by color, shape or size and used only for energy control Devices identify the employee who applied them Devices are substantial enough to prevent removal without excessive force Tags warn against starting and are not removable by hand once attached Lockout points on equipment are labeled and accessible Enough locks, hasps and group lock boxes are available at the point of use Damaged or missing devices are replaced #### Training and authorized employees **Items:** **Text:** Authorized employees are trained in the energy control procedure and hazards **Critical:** true **Text:** Affected employees are trained to recognise lockout and not restart equipment **Critical:** true Other employees in the area are instructed on the prohibition of restarting locked out equipment Retraining is done after changes in job, equipment, process or procedures Retraining is done when the periodic inspection shows deviations or inadequate knowledge Training records show name, date and content #### Group, shift and contractor control **Items:** **Text:** Group lockout procedures give each person a personal lock on the group box or hasp **Critical:** true An authorized employee is assigned overall responsibility for each group lockout Shift or personnel changes have a defined handover so protection is continuous Contractors and host employers exchange their lockout procedures Contractor work is covered by an agreed process before it starts **Text:** Lock removal when the owner is absent follows the documented procedure **Critical:** true #### Periodic inspection and records **Items:** **Text:** Periodic inspections are carried out at least annually **Critical:** true Each inspection is done by an authorized employee who is not using the procedure being inspected The inspection reviews each authorized employee's responsibilities under the procedure Group lockout inspections include a review with each employee involved Inspection is documented: machine, date, employees included and inspector Corrective actions from the last inspection are closed Incidents and near misses involving energy release are fed back into procedures **Scoring Note:** Count the items marked complete. Any unchecked critical item should have a corrective action and an owner before the inspection is signed off. This checklist is a working aid based on the structure of the OSHA lockout/tagout rule (29 CFR 1910.147); check the current regulation and any local or state requirements. ## Content **Intro:** A lockout tagout program only protects people if the procedures match the machines and the people know them. This checklist structures the annual periodic inspection: procedures, devices, training, group and contractor control, and records. Use it as the working form for each inspection. **Sections:** #### How to run the inspection **Body:** Choose a machine or procedure, walk the actual isolation points with the authorized employee, and compare what they do with what the written procedure says. The inspector should not be a person who normally uses that procedure. Tick items as you verify them, note findings against the machine, and keep the completed form as the inspection record with the date, machine, inspector and employees included. **Bullets:** - Inspect at least annually, or more often if incidents or changes occur - Observe, do not only read the procedure - Ask the employee to explain each energy source and the verification step - Record who was inspected and who inspected #### What the rule expects **Body:** The OSHA standard in 29 CFR 1910.147 requires an energy control program, machine-specific procedures (with a limited exception for simple equipment), training, and periodic inspection at least annually. The inspection is meant to correct deviations or inadequacies in the procedure and in employee knowledge. Other countries and some US states have their own rules and different terms, so confirm which applies to your site. #### Typical findings **Body:** Common failures are procedures that list only the electrical source and miss stored hydraulic or pneumatic energy, missing try-out steps, a single lock used for several people, contractor crews working under no shared procedure, and worn tags that cannot be read. Another is a procedure copied from a similar machine that has since been modified. Each finding should have an owner and a due date. #### Connecting it to maintenance planning **Body:** Where possible, attach the correct energy control procedure to the maintenance task in your CMMS or ERP so the planner can print it with the work order. Review procedures when a modification or engineering change is closed. This keeps the document set tied to the equipment records instead of a separate folder that goes out of date. **Cta:** If you want procedures linked to equipment and work orders in your ERP so inspections are scheduled and tracked, we can discuss how to set that up. **Faq:** #### How often must LOTO procedures be inspected? **Answer:** Under the OSHA rule in 29 CFR 1910.147, the periodic inspection must be done at least once a year for each energy control procedure. Many sites inspect high-risk machines more often, and after incidents or equipment changes. #### Who may perform the periodic inspection? **Answer:** An authorized employee who is not one of the employees using the procedure being inspected. That gives an independent look at whether the procedure and the practice match. Check your local regulation for exact wording. #### Do I need a procedure for every machine? **Answer:** In general yes, though the standard has a limited exception for simple equipment that meets listed conditions, and similar machines can share a procedure if the steps are the same. Document the reasoning for any exception. #### Is this checklist legal advice? **Answer:** No. It is a working aid built on the structure of the rule. Regulations change and vary by jurisdiction, so check the current text and consult your EHS adviser for your specific obligations. ## Search terms loto periodic inspection checklist, lockout tagout audit checklist, loto annual review form, 1910.147 periodic inspection, energy control procedure checklist, lockout tagout inspection template, loto program audit, loto checklist for maintenance --- Talk to an engineer: https://netray.co/contact?intent=erp_ai | Machine catalog: https://netray.co/agent/catalog.json