# Mexico Nearshore Supplier Quality Agreement Template > Source: https://netray.co/tools/mexico-nearshore-supplier-quality-agreement-template > Publisher: Netray (netray.co), AI and integration engineering for ERP and manufacturing systems. > Section: Free Tools ## Short answer A supplier quality agreement outline for onboarding a nearshore supplier with clear requirements and responses. ## Category quality ## Region Mexico ## Industry Nearshoring Manufacturing ## Audience - Supplier quality engineer - Procurement manager - Quality manager ## Tool **Kind:** template **Output:** document **Fields:** #### Buyer company **Key:** buyer **Type:** text **Default:** Acme Precision Inc. #### Supplier company **Key:** supplier **Type:** text **Default:** Maquinados Norte S.A. de C.V. #### Effective date **Key:** effective **Type:** date **Default:** 2026-11-01 #### Required quality system **Key:** qms **Type:** select **Options:** - ISO 9001 - IATF 16949 - AS9100 - ISO 13485 **Default:** ISO 9001 #### Approval method **Key:** ppap **Type:** select **Options:** - PPAP Level 3 - First article inspection - Sample approval only **Default:** PPAP Level 3 #### Quality target **Key:** ppm **Type:** text **Default:** 500 PPM or lower defective rate #### Delivery target **Key:** ontime **Type:** text **Default:** 98 percent on time in full #### Corrective action response time **Key:** scar_days **Type:** text **Default:** 24 hours containment, 10 business days for root cause and corrective action #### Language of controlling version **Key:** language **Type:** select **Options:** - English - Spanish - Both, English controls - Both, Spanish controls **Default:** Both, English controls **Blocks:** #### Supplier Quality Agreement **Body:** Between {{buyer}} (Buyer) and {{supplier}} (Supplier) Effective date: {{effective}} Controlling language: {{language}} #### 1. Quality system **Body:** Supplier maintains a quality management system certified to {{qms}} or an equivalent agreed in writing. Supplier notifies Buyer within 10 business days of any suspension, loss or major nonconformity finding in certification. #### 2. Approval of parts and processes **Body:** Initial approval method: {{ppap}}. Re-approval is required after any change to design, material, process, location, sub-supplier or tooling, and after production has been interrupted for longer than the agreed period. #### 3. Performance targets **Body:** Quality target: {{ppm}} Delivery target: {{ontime}} Buyer reviews performance monthly and shares a scorecard. Persistent misses trigger a recovery plan and may change status on the approved supplier list. #### 4. Nonconformances and corrective action **Body:** Response time: {{scar_days}} Supplier contains suspect product at its facility, in transit and at Buyer, identifies the root cause with evidence, and verifies the corrective action. Costs for sorting and rework are handled as agreed below. #### 5. Traceability and records **Body:** Supplier keeps lot, heat or batch traceability from raw material to shipment, and retains inspection and process records for the agreed period. Certificates of conformance and material certificates accompany each shipment. #### 6. Change control and notification **Table:** **Columns:** - Change type - Notice required - Approval needed **Rows:** **0:** Process or equipment change **1:** 90 days **2:** Yes **0:** Sub-supplier or raw material change **1:** 90 days **2:** Yes **0:** Manufacturing location change **1:** 180 days **2:** Yes **0:** Tooling transfer or refurbishment **1:** 60 days **2:** Yes **0:** Organizational or contact change **1:** 30 days **2:** No #### 7. Audit and access **Body:** Buyer may audit the Supplier's facility, records and sub-suppliers on reasonable notice. Supplier flows down applicable requirements, including customer and regulatory requirements, to its own suppliers. #### Acknowledgement **Signatures:** - Buyer quality representative - Supplier quality representative - Buyer procurement - Supplier general manager **Notes:** This is a generic starting point, not legal advice. Add your industry flow-down clauses (for example customer, export control or counterfeit parts requirements), liability terms and cost recovery with counsel before you use it as a contract. ## Content **Intro:** When a part moves to a new supplier, the purchase order alone does not tell them how you expect problems to be handled. A supplier quality agreement sets targets, approval rules, change control and corrective action in one signed document before the first lot ships. **Sections:** #### How to use the template **Body:** Choose the quality system, approval method and targets that fit the part criticality, then edit the corrective action times to what you can realistically enforce. Export to Word so you can add customer-specific flow-downs, or to PDF for the supplier to review. For Mexican suppliers, a bilingual version avoids misunderstandings and the controlling language should be chosen explicitly. **Bullets:** - Match the approval method to the risk of the part - State the controlling language when you issue two versions - Align corrective action times with your own customer commitments - Attach the drawing, specification and inspection plan as exhibits #### What the agreement should cover **Body:** A useful agreement covers the quality system requirement, part approval, performance targets, containment and corrective action, traceability, notification of changes, and audit access. Change control is the clause that most often matters in practice because uncontrolled changes at a supplier cause many field failures. Define what a change is and how much notice you need. #### Setting realistic targets **Body:** A PPM target must match the part and the measurement system. Setting a tight target the supplier cannot measure leads to disputes. Use delivery targets that match how you plan in the ERP, for example on time in full against the confirmed date. Review the scorecard monthly with the supplier and tie recovery plans to measurable milestones. #### Common mistakes **Body:** Sending a long generic manual no one reads, leaving out sub-supplier flow-down, and not agreeing who pays for sorting and rework. Another mistake is signing the agreement but never loading approvals and scorecards in the ERP, so purchasing keeps ordering from a supplier whose status has changed. **Cta:** Netray can connect supplier scorecards, receiving inspection and nonconformance records in your ERP so this agreement is backed by live data. **Faq:** #### Is a quality agreement a legal contract? **Answer:** It can be if both parties sign it and it is referenced by the purchase terms, but this template is a generic starting point. Have counsel review liability, cost recovery and governing law before you rely on it. #### Do I need PPAP for every nearshore part? **Answer:** No. PPAP is standard in automotive. Aerospace uses first article inspection under AS9102, and other sectors use sample approval. Pick the method your customer and your own risk assessment require. #### Should the agreement be in Spanish? **Answer:** A bilingual version is practical for shop floor clarity. Name one language as controlling to avoid disputes about translation differences, and have a qualified translator review the Spanish text. #### How often should targets be reviewed? **Answer:** Review performance monthly and the agreement itself annually or after a significant event. Update targets when the supplier proves stable performance or when your customer requirements change. ## Search terms supplier quality agreement template, supplier quality agreement mexico, SQA template word, nearshore supplier onboarding quality, supplier quality manual outline, quality agreement PPAP change notification, supplier corrective action requirement, bilingual supplier quality agreement --- Talk to an engineer: https://netray.co/contact?intent=erp_ai | Machine catalog: https://netray.co/agent/catalog.json