# NCR Nonconformance Report Template

> Source: https://netray.co/tools/ncr-nonconformance-report-template
> Publisher: Netray (netray.co), AI and integration engineering for ERP and manufacturing systems.
> Section: Free Tools

## Short answer

Fill-in nonconformance report with containment, disposition and approval lines that exports to PDF, Word or Excel.

## Category

quality

## Industry

Discrete Manufacturing

## Audience

- Quality manager
- Quality engineer
- Inspector

## Tool

**Kind:** template

**Output:** document

**Fields:**

#### Company name

**Key:** company

**Type:** text

**Default:** Acme Precision Ltd

#### NCR number

**Key:** ncr_no

**Type:** text

**Default:** NCR-2026-0147

#### Date raised

**Key:** date

**Type:** date

**Default:** 2026-10-20

#### Raised by

**Key:** raised_by

**Type:** text

**Default:** J. Alvarez, Receiving Inspection

#### Part number and revision

**Key:** part_no

**Type:** text

**Default:** PN-48213 Rev C

#### Lot / serial / work order

**Key:** lot

**Type:** text

**Default:** WO 118204, Lot L-5531

#### Quantity inspected

**Key:** qty_inspected

**Type:** text

**Default:** 80

#### Quantity nonconforming

**Key:** qty_rejected

**Type:** text

**Default:** 12

#### Where found

**Key:** source

**Type:** select

**Options:**

- Receiving inspection
- In process
- Final inspection
- Customer return
- Audit

**Default:** Receiving inspection

#### Requirement (drawing, spec, clause)

**Key:** requirement

**Type:** text

**Default:** Drawing 48213 Rev C, bore diameter 25.00 +0.02/-0.00 mm

#### Nonconformance description

**Key:** description

**Type:** textarea

**Default:** 12 of 80 pieces measured 25.04 to 25.06 mm on the main bore, above the upper limit of 25.02 mm. Measured with calibrated bore gauge BG-114.

#### Immediate containment

**Key:** containment

**Type:** textarea

**Default:** Lot tagged and moved to the red-tag cage. Remaining stock on hand and the same lot in WIP quarantined. Supplier notified.

#### Proposed disposition

**Key:** disposition

**Type:** select

**Options:**

- Use as is
- Rework
- Repair
- Scrap
- Return to vendor
- Sort 100 percent

**Default:** Return to vendor

**Blocks:**

#### Nonconformance Report

**Body:** Company: {{company}}
NCR number: {{ncr_no}}
Date raised: {{date}}
Raised by: {{raised_by}}

#### Item identification

**Table:**

**Columns:**

- Field
- Detail

**Rows:**

**0:** Part number / revision

**1:** {{part_no}}

**0:** Lot / serial / work order

**1:** {{lot}}

**0:** Quantity inspected

**1:** {{qty_inspected}}

**0:** Quantity nonconforming

**1:** {{qty_rejected}}

**0:** Where found

**1:** {{source}}

#### Requirement not met

**Body:** {{requirement}}

#### Description of nonconformance

**Body:** {{description}}

#### Immediate containment

**Body:** {{containment}}

#### Proposed disposition

**Body:** {{disposition}}

Disposition rationale and customer approval (if required by contract): ____________________

#### Root cause and corrective action reference

**Body:** Root cause required: Yes / No
CAPA or SCAR number: ____________________
Supplier or process owner notified on: ____________________

#### Approvals

**Signatures:**

- Inspector
- Quality manager
- Engineering
- Customer representative (if required)

**Notes:** A starting point, not a controlled form. Adapt numbering, retention and approval levels to your quality management system and customer flow-down clauses.

## Content

**Intro:** A nonconformance report records what was found, against which requirement, what was done to protect the customer, and who approved the disposition. This template builds that record in a few minutes and exports a clean copy you can attach to the lot or load into your ERP quality module.

**Sections:**

#### How to use the NCR template

**Body:** Fill the identification fields first: part, revision, lot or work order, and the quantities inspected and rejected. Then state the requirement that was not met, quoting the drawing, specification or clause rather than describing it loosely. Describe the nonconformance with measured values, the gauge used and the sample size. Record containment before you debate root cause, because tagging and quarantining suspect stock is the first job. Choose a proposed disposition and note who approves it, then export to PDF, Word or Excel and attach it to the material.

**Bullets:**

- Quote the requirement, not just the symptom.
- Include measured values and the gauge ID.
- Record containment and quarantine location.
- Link the NCR to a CAPA or SCAR when root cause is needed.

#### What a good NCR contains

**Body:** ISO 9001 clause 8.7 asks organisations to identify and control nonconforming outputs, keep documented information on the nonconformity, the actions taken, any concessions obtained and the authority that decided. AS9100 adds requirements around notifying customers when nonconforming product has shipped and controlling dispositions such as use as is and repair. IATF 16949 requires customer approval for certain dispositions. The template fields map to those expectations: identification, description, containment, disposition and approval authority.

#### Common mistakes

**Body:** The most frequent NCR failure is a vague description such as bad parts or out of tolerance, with no value, no limit and no quantity. The second is skipping containment and finding the same lot on the line a week later. The third is closing the NCR on disposition alone, so the cause is never examined and the same defect returns. Treat the NCR as the trigger and use a CAPA, 8D or SCAR for anything that is systemic, repeated or customer visible. Also keep the NCR number unique and traceable to the lot.

**Cta:** If your NCRs live in an ERP quality module, we can help you raise, route and report them from one place without retyping data.

**Faq:**

#### What is the difference between an NCR and a CAPA?

**Answer:** An NCR documents a specific nonconforming item or lot and its disposition. A CAPA addresses the underlying cause and prevents recurrence. One NCR may trigger a CAPA, and several NCRs with the same cause are often rolled into a single CAPA.

#### Who can approve the disposition on an NCR?

**Answer:** Your quality system defines the authority. Many sites let quality approve rework to a documented procedure, but use as is and repair normally need engineering, and customer approval where the contract or standard requires it.

#### Does every defect need an NCR?

**Answer:** Not always. Minor in process rework to an approved instruction may be tracked in routine records. Anything that escapes the normal process, reaches a lot level, involves a supplier or affects the customer should get a formal NCR.

#### How long should NCR records be kept?

**Answer:** Retention follows your quality system, contract and regulation. Aerospace and defense contracts often require many years, sometimes the life of the product. Check customer flow-down clauses before setting a retention period.

## Search terms

ncr template, nonconformance report template, non conformance report form, ncr form excel, nonconforming material report, ncr report format, ISO 9001 nonconformance report, AS9100 NCR template

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