# Oracle EBS GL Period Close Checklist > Source: https://netray.co/tools/oracle-ebs-gl-period-close-checklist > Publisher: Netray (netray.co), AI and integration engineering for ERP and manufacturing systems. > Section: Free Tools ## Short answer A month-end close sequence for Oracle General Ledger and the subledgers that feed it, with critical steps marked. ## Category oracle ## Erp Oracle E-Business Suite ## Audience - Controller - GL accountant - Finance systems analyst ## Tool **Kind:** checklist **Scoring Note:** Complete every critical item before you close the GL period. Anything unchecked at close should have a named owner and a due date. **Groups:** #### Before close: subledger cut-off **Items:** **Text:** Confirm the close calendar and cut-off dates with all subledger owners **Critical:** true **Text:** Enter or reject all pending Payables invoices and clear invoice holds that block accounting **Critical:** true Run Payables Approval and resolve invoices that fail validation **Text:** Complete Receivables transactions and receipts for the period **Critical:** true Receive all goods for the period and process pending receiving transactions **Text:** Run Inventory cost processing and resolve pending material transactions **Critical:** true Post depreciation in Fixed Assets and review additions and retirements #### Subledger accounting and transfer **Items:** **Text:** Run Create Accounting for each subledger and review accounting errors **Critical:** true **Text:** Resolve all unaccounted transactions for the period **Critical:** true Transfer subledger journals to General Ledger **Text:** Run the journal import in GL and clear import errors **Critical:** true Check that the interface tables hold no stuck rows for the period Run the unposted and unaccounted transactions reports and file the output #### General Ledger processing **Items:** **Text:** Post all journal batches for the period **Critical:** true **Text:** Review journals in error, unposted or on hold and resolve them **Critical:** true Run recurring and allocation journals and post them Run revaluation for foreign currency balances and post the results Run translation for reporting currencies where required Run consolidation or eliminations for the period if applicable **Text:** Review suspense account balances and clear them **Critical:** true Enter manual adjustment journals with approvals and support attached #### Reconciliation and review **Items:** **Text:** Reconcile AP, AR, Inventory and Fixed Assets subledger balances to the GL control accounts **Critical:** true Reconcile bank accounts and clear unreconciled items Run the trial balance and review unusual movements Review income statement and balance sheet against prior period and budget Review intercompany balances and settle differences **Text:** Obtain sign-off from the controller on reconciliations **Critical:** true #### Period status and hand-off **Items:** **Text:** Close subledger periods in dependency order, with Payables and Receivables before GL **Critical:** true **Text:** Close the GL period and confirm status is Closed **Critical:** true Open the next GL period and confirm the next subledger periods are open Archive reports and reconciliation evidence for audit Record issues and fixes for the next close review Use Permanently Closed only after final sign-off, as it cannot be reopened by users ## Content **Intro:** Closing a period in Oracle E-Business Suite is mostly about order: subledgers first, accounting and transfer second, GL posting and review third, and period status last. This checklist walks that order and marks the steps that most often cause a reopened period. **Sections:** #### How to use the checklist **Body:** Copy the checklist into your close calendar and tick items as they finish. Critical items are those that, if skipped, usually mean a reopened period or a wrong trial balance. Assign an owner to each group, and record the concurrent request id of each program you run so the evidence is easy to find later. Export to PDF at the end of each close and file it with the reconciliations. #### Why the order matters **Body:** General Ledger reflects what the subledgers send. If you close the GL period before every subledger has created accounting and transferred, late items land in a later period or need a reopen. Close each subledger period, then check for unaccounted transactions, then post in GL, then close GL. Period statuses in GL are Open, Closed, Future Entry, Never Opened and Permanently Closed, and you should know which your close policy allows. **Bullets:** - Subledger cut-off before accounting - Accounting before transfer - Transfer and import before posting - Posting and review before GL close #### Common mistakes at month end **Body:** The usual causes of a painful close are unaccounted transactions found after the fact, journals left unposted or on hold, suspense balances nobody owns, and manual journals entered without support. Another is running revaluation after the reports were already reviewed. Plan revaluation, allocations and translation early in the schedule so the review uses final numbers. Keep a standing list of recurring close exceptions and fix the root cause each quarter. **Cta:** If your close relies on people running the same status queries every month, we can build a read-only assistant over your EBS tables that shows open items by subledger with the query it ran. **Faq:** #### In what order should I close Oracle EBS subledgers? **Answer:** Close the operational subledgers such as Purchasing, Inventory, Payables, Receivables and Fixed Assets first, after creating accounting and transferring to GL. Then post in GL, review, and close the GL period last. Your own policy may add steps such as consolidation. #### What is the difference between Closed and Permanently Closed? **Answer:** A Closed GL period can be reopened by users with the right access if you need to post something. Permanently Closed cannot be reopened from the application, so use it only after the period is fully signed off and audited. #### Why are unaccounted transactions a problem at close? **Answer:** Transactions that have not been accounted by Create Accounting do not reach the GL, so the trial balance is incomplete. They can also block the subledger period from closing. Run the unaccounted transactions report before closing each period. #### Does this checklist cover every EBS release? **Answer:** It follows the general R12 flow with Subledger Accounting. Exact program names and options differ by module version and your configuration, so adapt the list to your own close calendar and keep what applies to you. ## Search terms oracle ebs gl period close checklist, oracle general ledger month end close steps, oracle r12 period close checklist, close ap period oracle ebs, oracle ebs subledger close order, gl period status open closed permanently closed, oracle ebs month end close template --- Talk to an engineer: https://netray.co/contact?intent=erp_ai | Machine catalog: https://netray.co/agent/catalog.json