# Overtime Request and Approval Form Template

> Source: https://netray.co/tools/overtime-request-approval-form-template
> Publisher: Netray (netray.co), AI and integration engineering for ERP and manufacturing systems.
> Section: Free Tools

## Short answer

A one page form that ties overtime to specific jobs, hours and cost so it can be approved quickly and reviewed later.

## Category

mes-shop-floor

## Industry

Discrete Manufacturing

## Audience

- Production manager
- Production scheduler
- HR

## Tool

**Kind:** template

**Output:** document

**Fields:**

#### Company / plant

**Key:** company

**Type:** text

**Default:** Acme Precision Ltd

#### Request date

**Key:** req_date

**Type:** date

**Default:** 2026-10-20

#### Overtime date

**Key:** ot_date

**Type:** date

**Default:** 2026-10-24

#### Department / work center

**Key:** dept

**Type:** text

**Default:** Machining, CNC-02

#### Requested by

**Key:** requester

**Type:** text

**Default:** Production scheduler

#### Reason

**Key:** reason

**Type:** select

**Options:**

- Recover late jobs
- Customer expedite
- Machine downtime recovery
- Material arrived late
- Peak demand
- Other

**Default:** Recover late jobs

#### Jobs to be worked

**Key:** jobs

**Type:** textarea

**Default:** WO-100415 (60 pcs), WO-100420 (40 pcs). Both due Monday for customer ship.

#### Headcount

**Key:** headcount

**Type:** number

**Default:** 3

#### Hours per person

**Key:** hours

**Type:** number

**Default:** 8

#### Alternatives considered

**Key:** alt

**Type:** textarea

**Default:** Moving jobs to CNC-04 not possible, tooling fixed. Outsourcing quote higher than overtime.

**Blocks:**

#### Overtime Request

**Body:** {{company}}
Request date: {{req_date}}
Overtime date: {{ot_date}}
Department: {{dept}}
Requested by: {{requester}}

#### Reason

**Body:** {{reason}}

#### Jobs to be worked

**Body:** {{jobs}}

#### Labor

**Body:** Headcount: {{headcount}}
Hours per person: {{hours}}
Compute total paid hours as headcount times hours and multiply by the applicable overtime rate for the cost line.

#### Alternatives considered

**Body:** {{alt}}

#### Employee roster

**Table:**

**Columns:**

- Name
- Employee ID
- Start
- End
- Hours

**Rows:**

#### Approvals

**Signatures:**

- Requester
- Department head
- Plant manager
- HR / payroll

**Notes:** Starting point only, not legal advice. Overtime pay rules, rest periods and weekly limits depend on local labor law and your agreements; check them before use.

## Content

**Intro:** Overtime is often approved by habit and reviewed never. This form ties each request to named jobs, a reason and the alternatives considered, so approvals are fast and later review is simple.

**Sections:**

#### How to use it

**Body:** Fill in the overtime date, department, jobs and headcount, choose a reason and note what else was tried. List the employees on the roster table so payroll can reconcile hours. Download as PDF, collect signatures and file one copy with payroll. Use the cost calculator in this batch to compare overtime against an added shift before you ask for approval.

#### Why record the reason

**Body:** When requests are coded by reason, patterns emerge. A steady stream of late material or downtime recovery means the cause is upstream, and overtime is paying for a planning or maintenance gap. Review the reason mix monthly with production and purchasing leadership.

**Bullets:**

- Tie every request to job numbers.
- Check alternatives before approval.
- Compare actual hours with requested hours.

#### Reading the cost

**Body:** Total paid hours equal headcount times hours per person. Cost equals paid hours times base wage times the overtime multiplier, plus any shift allowances and employer taxes. Many plants use 1.5 for weekday overtime and 2.0 for rest days or holidays, but rules differ by country and contract.

#### Common mistakes

**Body:** Approving overtime for a machine that is not the bottleneck produces cost without output. Skipping the material check leads to people waiting for parts. Also confirm that rest-period and maximum-hour rules are met, especially in consecutive weeks.

**Cta:** If overtime approvals and costs sit in separate systems, we can help link them to your ERP labor and work order data for review.

**Faq:**

#### Does this meet labor law requirements?

**Answer:** It is a starting point, not legal advice. Overtime, rest and consent rules vary by country, state and union agreement, so have HR confirm the form fits your obligations.

#### Who should approve overtime?

**Answer:** Typically the department head and plant manager, with HR or payroll acknowledging. Set a threshold so small requests do not wait for senior sign-off.

#### Can I use it for contractors?

**Answer:** Yes, but contractors may be paid differently. Add a column for the rate and check the contract terms.

#### How do I check if overtime was worth it?

**Answer:** Compare the jobs completed against the jobs listed. If the output was not shipped or the bottleneck was not relieved, record why and adjust the next request.

## Search terms

overtime request form template, overtime approval form, production overtime authorization, overtime request format excel, weekend work approval form, overtime justification template, manufacturing overtime form, extra shift request form

---
Talk to an engineer: https://netray.co/contact?intent=erp_ai | Machine catalog: https://netray.co/agent/catalog.json