# Packing List Template for Export and Domestic Shipments > Source: https://netray.co/tools/packing-list-template-export-shipment > Publisher: Netray (netray.co), AI and integration engineering for ERP and manufacturing systems. > Section: Free Tools ## Short answer Generate a packing list that lists each package with contents, weights, dimensions and marks, matching your invoice and bill of lading. ## Category supply-chain ## Audience - Shipping clerk - Logistics coordinator - Warehouse supervisor ## Tool **Kind:** template **Output:** document **Fields:** #### Shipper **Key:** shipper **Type:** text **Default:** Acme Precision Components Inc. #### Shipper address **Key:** shipper_addr **Type:** textarea **Default:** 1200 Industrial Way, Cleveland, OH 44114, USA #### Consignee **Key:** consignee **Type:** text **Default:** Rhein Maschinenbau GmbH #### Consignee address **Key:** consignee_addr **Type:** textarea **Default:** Hafenstrasse 14, 47119 Duisburg, Germany #### Packing list number **Key:** pl_no **Type:** text **Default:** PL-2026-01842 #### Date **Key:** pl_date **Type:** date **Default:** 2026-10-19 #### Commercial invoice number **Key:** inv_ref **Type:** text **Default:** INV-2026-01842 #### Buyer PO number **Key:** po_no **Type:** text **Default:** PO-77120 #### Carrier / vessel / flight **Key:** carrier **Type:** text **Default:** Ocean carrier, vessel TBA #### Incoterm and place **Key:** incoterm **Type:** text **Default:** FCA Cleveland, OH (Incoterms 2020) #### Shipping marks **Key:** marks **Type:** text **Default:** RMB / PO-77120 / Duisburg / Pkg 1-3 #### Package 1 contents **Key:** pk1_contents **Type:** text **Default:** Aluminium brackets, 400 EA #### Package 1 dimensions (cm) **Key:** pk1_dims **Type:** text **Default:** 120 x 100 x 90 #### Package 1 net weight (kg) **Key:** pk1_net **Type:** text **Default:** 310 #### Package 1 gross weight (kg) **Key:** pk1_gross **Type:** text **Default:** 352 #### Total packages **Key:** total_pkgs **Type:** text **Default:** 3 pallets #### Total net weight (kg) **Key:** total_net **Type:** text **Default:** 930 #### Total gross weight (kg) **Key:** total_gross **Type:** text **Default:** 1,056 #### Total volume (CBM) **Key:** total_cbm **Type:** text **Default:** 3.24 #### Remarks **Key:** remarks **Type:** textarea **Default:** Pallets heat-treated and stamped to ISPM 15. Keep dry. Do not double stack. **Blocks:** #### PACKING LIST **Body:** Packing list no: {{pl_no}} Date: {{pl_date}} Invoice no: {{inv_ref}} Buyer PO: {{po_no}} #### Shipper **Body:** {{shipper}} {{shipper_addr}} #### Consignee **Body:** {{consignee}} {{consignee_addr}} #### Transport **Body:** Carrier / vessel / flight: {{carrier}} Terms: {{incoterm}} Shipping marks: {{marks}} #### Package details **Table:** **Columns:** - Pkg no - Contents - Dimensions cm - Net kg - Gross kg **Rows:** **0:** 1 **1:** {{pk1_contents}} **2:** {{pk1_dims}} **3:** {{pk1_net}} **4:** {{pk1_gross}} **0:** 2 **0:** 3 **0:** 4 #### Totals **Body:** Total packages: {{total_pkgs}} Total net weight: {{total_net}} kg Total gross weight: {{total_gross}} kg Total volume: {{total_cbm}} CBM #### Remarks **Body:** {{remarks}} #### Packed and checked by **Signatures:** - Packed by - Checked by - Date **Notes:** A starting point. Add rows after export for more packages, or paste into Excel for long lists. Packing list data must match the commercial invoice and bill of lading, and destination rules for wood packaging (ISPM 15) and marking vary. ## Content **Intro:** A packing list tells the carrier, the customs officer and the receiving dock exactly what is in each package. This template produces a clear list with package numbers, contents, dimensions and weights that you can export to PDF, Word or Excel. **Sections:** #### How to use it **Body:** Start with the shipper, consignee and reference numbers so the list ties to the invoice and purchase order. Enter the package details, the totals and any remarks, and download the document. For a long shipment, export to Excel and add one row per package. Print a copy to travel with the cargo and send another to the freight forwarder before the booking cut-off. #### Packing list versus packing slip **Body:** A packing slip is the document inside the carton, usually showing item numbers and quantities for the receiving clerk. A packing list is the shipment-level document that lists all packages with weights, dimensions and marks for carriers, forwarders and customs. They are produced from the same delivery data in the ERP but serve different readers, so do not treat them as interchangeable. **Bullets:** - Packing slip: inside the carton, item and quantity - Packing list: outside, per package with weight and cube - Both should match the delivery and invoice #### Weights and volume **Body:** Net weight is the goods only, gross weight includes packaging, pallet and dunnage, and tare is the difference. Carriers bill and plan on gross weight and volume, while customs may use net weight for duty on some tariff lines. Compute volume as length times width times height in centimetres divided by 1,000,000. Enter measured values rather than estimates, because a mismatch with the dock scale can cause delays. #### Common mistakes **Body:** Totals that do not add up, package numbers that skip, quantities that differ from the invoice, and missing shipping marks are the usual faults. Wood pallets for export often need ISPM 15 treatment and a stamp, which should be noted. Generate the packing list from the ERP delivery or shipment record, so package-level data is entered once and flows to every document. **Cta:** If package data is typed twice, once in the ERP and again in a document, Netray can help generate packing lists from delivery and handling-unit records. **Faq:** #### What should a packing list include? **Answer:** Shipper and consignee, reference numbers such as invoice and PO, shipping marks, a package-by-package list with contents, quantities, dimensions, net and gross weights, plus totals. Many shipments also need the Incoterm, carrier details, country of origin and notes on handling or wood packaging treatment. #### Is a packing list required for customs? **Answer:** Most countries expect one along with the commercial invoice and transport document, and carriers use it to verify cargo. It lets inspectors match the physical cargo to the declaration. Some low-value or courier shipments waive it, but it is still good practice to include. #### How do I calculate gross weight? **Answer:** Weigh the loaded package, including the pallet, carton, strapping and dunnage, on a calibrated scale. Gross weight is that measured figure. Net weight is the product alone. If you estimate, state it. Verified gross mass is also a legal requirement for ocean containers under SOLAS, so keep a weighing record. #### Should the packing list show prices? **Answer:** Usually not. The packing list focuses on physical details, while prices belong on the commercial invoice. Some buyers ask for a priced version, so follow their instruction. Keeping prices off the packing list also makes it easier to share with warehouses and carriers who do not need commercial data. ## Search terms packing list template, packing list format, packing list example, export packing list, packing list excel, packing slip vs packing list, packing list for customs, shipping packing list --- Talk to an engineer: https://netray.co/contact?intent=erp_ai | Machine catalog: https://netray.co/agent/catalog.json