# PCBA RFQ Template: Request for Quote for EMS Providers

> Source: https://netray.co/tools/pcba-rfq-request-for-quote-template
> Publisher: Netray (netray.co), AI and integration engineering for ERP and manufacturing systems.
> Section: Free Tools

## Short answer

Fill in a complete printed circuit board assembly RFQ so EMS providers can quote without back-and-forth questions.

## Category

supply-chain

## Industry

Electronics Manufacturing

## Audience

- EMS buyer
- NPI engineer
- Procurement

## Tool

**Kind:** template

**Output:** document

**Fields:**

#### Your company

**Key:** company

**Type:** text

**Default:** Acme Controls Inc.

#### Contact name and email

**Key:** contact

**Type:** text

**Default:** A. Buyer, buyer@example.com

#### RFQ date

**Key:** date

**Type:** date

**Default:** 2026-10-20

#### Quote due date

**Key:** due

**Type:** date

**Default:** 2026-11-03

#### Assembly name and number

**Key:** assy

**Type:** text

**Default:** Motor controller board, PN 10-48213 Rev C

#### Quantities to quote

**Key:** qty

**Type:** text

**Default:** 50, 250, 1000, 5000 per year

#### PCB layers and size

**Key:** layers

**Type:** text

**Default:** 4 layer, 60 x 80 mm, 1.6 mm FR4, ENIG

#### IPC class

**Key:** ipc

**Type:** select

**Options:**

- Class 1
- Class 2
- Class 3

**Default:** Class 2

#### Material sourcing

**Key:** sourcing

**Type:** select

**Options:**

- Turnkey
- Partial turnkey
- Consigned

**Default:** Turnkey

#### Solder

**Key:** rohs

**Type:** select

**Options:**

- Lead-free (RoHS)
- Tin-lead
- Either

**Default:** Lead-free (RoHS)

#### Test requirements

**Key:** test

**Type:** textarea

**Default:** AOI on all boards, in-circuit test with customer fixture, functional test per supplied procedure.

#### Special requirements

**Key:** notes

**Type:** textarea

**Default:** Conformal coating on top side, serial number label per board, date code traceability by lot.

#### Required lead time

**Key:** lead

**Type:** text

**Default:** Prototype 15 working days, production 6 weeks after PO

**Blocks:**

#### Request for Quote: Printed Circuit Board Assembly

**Body:** From: {{company}}
Contact: {{contact}}
RFQ date: {{date}}
Response due: {{due}}

#### Assembly overview

**Body:** Assembly: {{assy}}
Quantities to quote: {{qty}}
PCB: {{layers}}
Workmanship standard: IPC-A-610 {{ipc}}
Solder: {{rohs}}
Material sourcing: {{sourcing}}

#### Files provided

**Table:**

**Columns:**

- Item
- Included
- Notes

**Rows:**

**0:** Gerber or ODB++ data

**0:** Bill of materials with MPNs and approved alternates

**0:** Pick and place (centroid) file

**0:** Assembly drawing and panel requirements

**0:** Stencil, test fixture and test procedure

#### Test and inspection

**Body:** {{test}}

#### Special requirements

**Body:** {{notes}}

#### Delivery

**Body:** Lead time required: {{lead}}
Please state shipping terms (Incoterms 2020), packaging and country of origin for all parts.

#### Quote must include

**Table:**

**Columns:**

- Item
- Quoted value

**Rows:**

**0:** NRE (stencil, programming, fixtures)

**0:** Unit price at each quantity

**0:** Material cost and lead time risk parts

**0:** Assembly, test and labor cost

**0:** Minimum order quantity and price validity

**0:** Payment terms

#### Acknowledgment

**Signatures:**

- Requested by
- Quoted by (EMS provider)

**Notes:** Starting point only. Add your confidentiality terms and any quality agreement requirements, and have your own legal and procurement teams review before use. This is not legal advice.

## Content

**Intro:** Incomplete RFQs lead to slow, padded or wrong quotes. This template captures what an EMS provider needs: board and BOM data, quantities, workmanship class, sourcing model, test and delivery, in a format you can export as PDF or Word.

**Sections:**

#### How to use it

**Body:** Fill in your company and contact details, the assembly name and revision, the quantities you want priced and the board spec. Select IPC workmanship class, solder type and whether you want turnkey, partial turnkey or consigned material. Describe test and special requirements, then export. Attach Gerbers, BOM with manufacturer part numbers, centroid file and drawings so the supplier can check design for manufacturing before quoting.

**Bullets:**

- Ask for several quantity breaks to see the price curve
- Provide approved alternates in the BOM to avoid shortage delays
- Request an itemized quote so you can compare NRE and unit cost

#### What a good RFQ contains

**Body:** A strong RFQ states annual volume and batch size, because EMS pricing depends on setup amortization. It names the IPC-A-610 class, since class 3 means more inspection and cost than class 2. It declares who buys the components and any lifecycle or counterfeit controls. It defines test coverage and who supplies fixtures, and it sets expectations on lead time and Incoterms. A complete package reduces quote turnaround and surprises after award.

#### Common mistakes

**Body:** Typical errors are sending a BOM without manufacturer part numbers, omitting quantities beyond the first build, leaving out test requirements and then paying for them as change orders, and not stating the compliance regime such as RoHS or ITAR handling. Comparing quotes also requires the same assumptions, so ask each supplier to state yield loss, overage and lead time on risk parts. Use the EMS scorecard to compare the shortlist beyond price.

**Cta:** Netray can help connect the RFQ, quote and award cycle to the purchasing and item data in your ERP so quote comparisons draw on live records.

**Faq:**

#### What should be included in a PCBA RFQ?

**Answer:** Gerbers or ODB++, BOM with manufacturer part numbers, centroid file, assembly drawings, quantities and annual volume, IPC class, solder type, test requirements, sourcing model, lead time, and compliance needs such as RoHS or export control.

#### What is the difference between turnkey and consigned?

**Answer:** In turnkey, the EMS buys all components and quotes the full cost. In consigned, you supply the parts and the EMS charges for assembly. Partial turnkey splits the two. Turnkey transfers shortage risk to the EMS but adds a material markup.

#### Which IPC class should I request?

**Answer:** Class 2 suits most commercial and industrial products. Class 3 is for high-reliability products such as aerospace, medical and defense where downtime is unacceptable. Class 3 raises inspection and cost, so pick it only if the product needs it.

#### How many quantities should I quote?

**Answer:** Request three or four breaks, for example prototype, pilot, annual volume and an upside case. This shows NRE amortization and material price breaks, which helps with forecasting and with choosing a supplier for scale.

## Search terms

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