# SAP Fit-to-Standard Workshop Log (Excel Worksheet) > Source: https://netray.co/tools/sap-fit-to-standard-workshop-log > Publisher: Netray (netray.co), AI and integration engineering for ERP and manufacturing systems. > Section: Free Tools ## Short answer Record each business process reviewed in fit-to-standard workshops, its fit rating, gap resolution and estimated effort. Exports to Excel. ## Category sap ## Erp SAP S/4HANA ## Audience - SAP functional consultant - SAP program manager - Business process owner ## Tool **Kind:** worksheet **Mode:** editable **Currency:** $ **Columns:** #### Ref **Key:** ref **Type:** text #### Business process **Key:** process **Type:** text #### Area **Key:** area **Type:** select **Options:** - Finance - Procurement - Sales - Manufacturing - Quality - Plant maintenance - Warehouse - Master data #### Fit **Key:** fit **Type:** select **Options:** - Fits standard - Fits with configuration - Gap: extension - Gap: process change - Out of scope #### Resolution **Key:** resolution **Type:** text #### Effort **Key:** days **Type:** number **Unit:** days #### Day rate **Key:** rate **Type:** number **Format:** currency #### Estimated cost **Key:** cost **Type:** number **Expr:** days * rate **Format:** currency #### Process owner **Key:** owner **Type:** text #### Decision date **Key:** decided **Type:** date **Rows:** **Ref:** FG-001 **Process:** Procure to pay: standard PO and goods receipt **Area:** Procurement **Fit:** Fits standard **Resolution:** Use standard **Days:** 0 **Rate:** 1100 **Owner:** Purchasing lead **Decided:** 2026-11-10 **Ref:** FG-002 **Process:** Subcontract PO with component provision **Area:** Manufacturing **Fit:** Fits with configuration **Resolution:** Configure subcontracting; update info records **Days:** 6 **Rate:** 1100 **Owner:** Plant planner **Decided:** 2026-11-12 **Ref:** FG-003 **Process:** Customer-specific certificate of conformance print **Area:** Quality **Fit:** Gap: extension **Resolution:** Adobe form with BAdI enhancement **Days:** 12 **Rate:** 1100 **Owner:** Quality manager **Decided:** 2026-11-17 **Ref:** FG-004 **Process:** Manual accrual spreadsheet at month end **Area:** Finance **Fit:** Gap: process change **Resolution:** Use standard accrual engine; retire spreadsheet **Days:** 4 **Rate:** 1100 **Owner:** Controller **Decided:** 2026-11-19 **Ref:** FG-005 **Process:** Legacy credit report by sales region **Area:** Sales **Fit:** Out of scope **Resolution:** Retire; replace with Fiori app **Days:** 0 **Rate:** 1100 **Owner:** Sales operations **Decided:** 2026-11-20 **Totals:** #### Total effort (days) **Key:** days **Agg:** sum **Format:** number #### Total estimated cost **Key:** cost **Agg:** sum **Format:** currency #### Processes reviewed **Key:** ref **Agg:** count **Format:** integer **Summary:** #### Average effort per process **Key:** avg_days **Expr:** sum_days / count **Format:** decimal **Notes:** Fit-to-standard in SAP Activate means walking business owners through the standard process in a prepared system, then recording deltas. Add the SAP Best Practices scope item ID in the Ref or Process column if you use them. ## Content **Intro:** In the Explore phase of SAP Activate, fit-to-standard workshops replace the old blueprint documents. This log gives you one row per process, with a clear decision and an effort estimate, in a format you can sort and share. **Sections:** #### How to use the log **Body:** Add one row per business process or scope item discussed. Choose a fit value live in the workshop, record the agreed resolution, and name the process owner who accepted it. Estimate effort only for gaps and configuration. At the end of each workshop day, export the sheet so decisions are visible to the wider team. **Bullets:** - Challenge every gap: can the process change instead? - Record decisions with dates and owners - Separate configuration from true extensions - Keep out-of-scope items so they are not rediscovered later #### Fit categories explained **Body:** Fits standard means the process runs as delivered. Fits with configuration needs settings or master data but no code. Gap: extension needs custom development, key user extensibility or side-by-side work. Gap: process change means the business agrees to change how it works. Out of scope means the process is dropped or handled outside SAP. A healthy program ends with most rows in the first two categories. #### Using the totals **Body:** The effort and cost totals give a first estimate of the gap backlog. Treat them as indicative until design is complete, and add test and support effort separately, since a day of build usually brings more than a day of testing. Compare the share of extension rows against your clean-core aim. #### Common mistakes **Body:** Teams often log gaps without owners, skip decisions that are still open, or let consultants decide on behalf of the business. Another mistake is estimating gaps from vague descriptions. Write the resolution in enough detail that a developer could estimate it, and revisit the log when the design changes. **Cta:** Netray can analyze your existing ERP reports and custom objects to pre-populate this log with the processes your business actually runs today. **Faq:** #### What is fit-to-standard in SAP Activate? **Answer:** It is the Explore phase approach where business users review the delivered standard process in a prepared system and record the differences, instead of writing a long blueprint upfront. #### How many rows should I expect? **Answer:** It depends on scope. A mid-size manufacturer in several modules typically logs from dozens to a few hundred processes. Group very small variations to keep the log usable. #### Is this the same as a fit-gap analysis? **Answer:** It serves the same purpose, but the starting point differs. Fit-gap often compares requirements to the system, while fit-to-standard starts from the standard process and records deltas. #### Can I import this into Solution Manager or Cloud ALM? **Answer:** You can export to Excel and copy the data across. Tool-specific import formats vary by version, so check the import options in your own system. ## Search terms sap fit to standard workshop template, sap fit gap analysis excel, s4hana fit to standard log, sap fit gap template, sap scope item fit gap, sap activate explore phase template --- Talk to an engineer: https://netray.co/contact?intent=erp_ai | Machine catalog: https://netray.co/agent/catalog.json