# SAP Usage Decision Codes Worksheet > Source: https://netray.co/tools/sap-usage-decision-codes-worksheet > Publisher: Netray (netray.co), AI and integration engineering for ERP and manufacturing systems. > Section: Free Tools ## Short answer Plan usage decision code groups and codes, with valuation, stock posting and quality score, before you configure them in SAP QM. ## Category sap ## Erp SAP ECC / S/4HANA ## Industry Manufacturing ## Audience - SAP QM consultant - Quality engineer - Quality manager ## Tool **Kind:** worksheet **Mode:** editable **Columns:** #### Code group **Key:** group **Type:** text #### Code **Key:** code **Type:** text #### Description **Key:** desc **Type:** text #### Valuation **Key:** valuation **Type:** select **Options:** - Accepted - Accepted with deviation - Rejected #### Stock posting **Key:** posting **Type:** select **Options:** - Unrestricted use - Blocked - Scrap - Return to vendor - Reserve #### Quality score **Key:** score **Type:** number #### Lots per year (est.) **Key:** lots **Type:** number #### Weighted score **Key:** weighted **Type:** number **Expr:** score * lots **Rows:** **Group:** UD01 **Code:** A **Desc:** Accepted, within specification **Valuation:** Accepted **Posting:** Unrestricted use **Score:** 100 **Lots:** 900 **Group:** UD01 **Code:** A2 **Desc:** Accepted with minor deviation, concession noted **Valuation:** Accepted with deviation **Posting:** Unrestricted use **Score:** 70 **Lots:** 80 **Group:** UD01 **Code:** R1 **Desc:** Rejected, return to supplier **Valuation:** Rejected **Posting:** Return to vendor **Score:** 0 **Lots:** 40 **Group:** UD01 **Code:** R2 **Desc:** Rejected, scrap **Valuation:** Rejected **Posting:** Scrap **Score:** 0 **Lots:** 10 **Group:** UD01 **Code:** B **Desc:** Blocked pending engineering review **Valuation:** Rejected **Posting:** Blocked **Score:** 20 **Lots:** 15 **Totals:** #### Total lots **Key:** lots **Agg:** sum **Format:** integer #### Sum of weighted score **Key:** weighted **Agg:** sum **Format:** integer **Summary:** #### Average quality score across lots **Key:** avg_score **Expr:** sum_weighted / sum_lots **Format:** decimal **Notes:** Example codes are illustrative design values, not SAP delivered content. Usage decision code groups, codes and the valuation of each code are maintained in the QM catalog and selected set configuration of your own system. ## Content **Intro:** When a user records the usage decision for an inspection lot in QA11, SAP QM asks for a code, a valuation and a stock posting. Agree those codes once, in a worksheet, before you configure them. **Sections:** #### How to use the worksheet **Body:** Add one row for each usage decision code you plan to offer. Give the code group, the code, a plain description, the valuation (accepted, accepted with deviation, rejected), where the stock goes and a quality score. Enter an estimate of lots per year to see the weighted score and the average score across lots. Export to Excel and use it as the workshop document with quality and warehouse teams. #### What a usage decision does in SAP QM **Body:** The usage decision closes the inspection lot. It records the decision code, a valuation that tells SAP whether the lot passed, and the stock posting that moves the lot's stock out of quality inspection. It can also drive the quality score used in vendor evaluation, and trigger follow up such as quality notifications or batch status changes. Codes live in a catalog and are grouped in selected sets assigned to the plant. **Bullets:** - Valuation decides accepted or rejected for reporting - Stock posting moves stock to unrestricted, blocked or scrap - Quality score feeds quality level calculations and vendor evaluation - Automatic usage decision can apply when all results are accepted #### Design tips and common mistakes **Body:** Keep the list short. Too many codes make reporting noisy, and users pick the first one on the list. Separate the reason for rejection from the decision, since the reason belongs in defect codes. Make sure every rejected code has a clear stock posting so no lot stays in inspection stock. Review whether a score is needed for each code before you add it. **Bullets:** - Do not mix defect reasons and decision codes in one catalog - Give every rejected code a physical stock posting - Check authorizations so that not every user can use every code - Test automatic usage decision with accepted and rejected sample lots **Cta:** Netray can add an AI assistant over your QM data so quality teams ask about usage decisions and rejection trends in plain language. Read only and on-prem if needed. **Faq:** #### Which transaction records the usage decision? **Answer:** QA11 records a usage decision for an inspection lot. Related functions include QA12 to change and QA13 to display. The Fiori equivalents depend on your S/4HANA release. #### What is the quality score used for? **Answer:** The quality score is assigned to a usage decision code and feeds the quality score of the lot. It supports quality level calculation and vendor evaluation, so codes with similar outcomes should have consistent scores. #### Can usage decisions be made automatically? **Answer:** Yes. SAP QM supports automatic usage decision when all results are accepted and the inspection type allows it. Many companies still keep manual decisions for critical parts. #### Are the example codes SAP standard? **Answer:** No. They are illustrative design values for planning. Your delivered catalog and selected sets depend on your system and project, so confirm in customizing. ## Search terms sap usage decision codes, sap qm usage decision, sap ud code group, sap qa11 usage decision, sap usage decision catalog, sap qm quality score, sap usage decision stock posting, usage decision worksheet excel --- Talk to an engineer: https://netray.co/contact?intent=erp_ai | Machine catalog: https://netray.co/agent/catalog.json