# Sheet Metal Fabrication RFQ (Request for Quote) Template

> Source: https://netray.co/tools/sheet-metal-fabrication-rfq-request-template
> Publisher: Netray (netray.co), AI and integration engineering for ERP and manufacturing systems.
> Section: Free Tools

## Short answer

A fill-in RFQ document for sending a sheet metal part package to a fabricator, with all the details needed for an accurate quote.

## Category

supply-chain

## Industry

Sheet Metal Fabrication

## Audience

- Buyer
- Design engineer
- Purchasing manager

## Tool

**Kind:** template

**Output:** document

**Fields:**

#### Your company

**Key:** buyer_company

**Type:** text

**Default:** Northfield Controls Inc.

#### Contact name and email

**Key:** contact

**Type:** text

**Default:** A. Rivera, purchasing@example.com

#### RFQ number

**Key:** rfq_no

**Type:** text

**Default:** RFQ-2026-0418

#### Issue date

**Key:** issue_date

**Type:** date

**Default:** 2026-10-20

#### Quote due date

**Key:** due_date

**Type:** date

**Default:** 2026-10-30

#### Part number and revision

**Key:** part_no

**Type:** text

**Default:** ENC-4410 Rev C

#### Material and thickness

**Key:** material

**Type:** text

**Default:** 5052-H32 aluminum, 2.0 mm

#### Quantities to quote

**Key:** qty

**Type:** text

**Default:** 25, 100, 500

#### Finish

**Key:** finish

**Type:** select

**Options:**

- None
- Powder coat
- Anodize
- Zinc plate
- Passivate
- Paint

**Default:** Powder coat

#### Inspection requirement

**Key:** inspection

**Type:** select

**Options:**

- Standard
- First article report
- 100 percent critical dimensions
- Certificate of conformance

**Default:** First article report

#### Special requirements

**Key:** notes

**Type:** textarea

**Default:** Remove burrs and sharp edges. Mask threaded inserts before coating. Pack parts individually.

**Blocks:**

#### Request for Quote

**Body:** Company: {{buyer_company}}
Contact: {{contact}}
RFQ number: {{rfq_no}}
Issued: {{issue_date}}
Quote due: {{due_date}}

#### Part definition

**Table:**

**Columns:**

- Item
- Detail

**Rows:**

**0:** Part number and revision

**1:** {{part_no}}

**0:** Material and thickness

**1:** {{material}}

**0:** Quantities to quote

**1:** {{qty}}

**0:** Finish

**1:** {{finish}}

**0:** Inspection requirement

**1:** {{inspection}}

#### Documents attached

**Body:** Drawing (PDF) with revision, 3D model (STEP) and flat pattern DXF where available. Please advise if any file is missing or unclear.

#### Special requirements

**Body:** {{notes}}

#### Please include in your quote

**Table:**

**Columns:**

- Item
- Supplier response

**Rows:**

**0:** Unit price at each quantity

**0:** One-time tooling or fixture cost

**0:** Material cost basis and surcharge terms

**0:** Lead time from order, per quantity

**0:** Payment terms and quote validity

**0:** Design for manufacturability comments

**0:** Shipping terms and packaging

#### Supplier acknowledgement

**Signatures:**

- Supplier representative
- Date

**Notes:** A starting point for your own purchasing process, not legal advice. Add your standard terms and confidentiality language through your normal channels. Attach drawings and models separately.

## Content

**Intro:** A complete RFQ gets you comparable quotes the first time. This template collects the part, material, quantity, finish and inspection details a sheet metal fabricator needs, and lists what you expect in the response.

**Sections:**

#### How to use it

**Body:** Fill in the fields, review the preview, then export to PDF or Word and send it with the drawing, STEP model and flat DXF. Ask for prices at several quantities so you can see the effect of setup spread across larger runs. Use the same RFQ layout for every supplier, which makes it simple to compare answers line by line in a spreadsheet or in your ERP's quote comparison.

**Bullets:**

- Always state the drawing revision.
- Ask for price breaks, not just one quantity.
- Request DFM comments in the quote.

#### What fabricators need to quote well

**Body:** The most important inputs are the geometry, the exact material and thickness, the quantity, the finish, and the quality requirement. Missing material temper or ambiguous finish creates assumptions that show up later as price changes. Telling the supplier whether this is a prototype or a repeat production part also changes how they price setup and programming.

#### Comparing responses

**Body:** Compare unit price at the same quantity, then tooling charges, lead time, material surcharge terms, and payment terms. A low unit price that excludes finishing, packaging or inspection is not comparable. Note the DFM suggestions, since a supplier who spots a flange or tolerance issue can save you cost on every future order. Record the winning quote and basis in your ERP purchasing record.

#### Common mistakes

**Body:** Sending an outdated drawing, omitting the finish specification, asking for a single quantity, and giving too short a deadline lead to weak quotes. Another common problem is failing to say whether material may be substituted with an equivalent, which can change the price significantly.

**Cta:** If RFQs and supplier quotes are tracked in email and spreadsheets, we can help bring them into your ERP purchasing workflow.

**Faq:**

#### What files should I attach to a sheet metal RFQ?

**Answer:** A PDF drawing with revision, a STEP model and, if you have it, a flat pattern DXF. Include the specification for any finish or standard referenced on the drawing.

#### How many quantities should I ask for?

**Answer:** Two to four, such as a prototype quantity, a typical order and an annual volume. Setup and programming costs spread differently across each, so the price breaks help you decide how to buy.

#### Should I ask the supplier for DFM feedback?

**Answer:** Yes. A short DFM comment line in the quote often reveals cost saving changes, such as a radius change or relief addition, before you commit to tooling or production.

#### Is this template legally binding?

**Answer:** It is a request for a quote, not a contract. Your purchase order and terms form the binding agreement. This template is a starting point and not legal advice.

## Search terms

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