# SYSPRO Month-End Close Checklist > Source: https://netray.co/tools/syspro-month-end-close-checklist > Publisher: Netray (netray.co), AI and integration engineering for ERP and manufacturing systems. > Section: Free Tools ## Short answer Tick-off checklist for closing a period in SYSPRO across inventory, purchase orders, WIP, receivables, payables and the general ledger. ## Category other-erp ## Erp SYSPRO ## Region South Africa ## Audience - Financial controller - SYSPRO administrator - Cost accountant ## Tool **Kind:** checklist **Groups:** #### Before you start **Items:** **Text:** Confirm all users have finished posting for the period **Critical:** true **Text:** Take a database backup before any period-end run **Critical:** true Record the current period and year in each module Process any unposted batches or journals in the queue Check that exchange rates for the period are loaded Confirm bank statements are captured up to period end #### Inventory and purchasing **Items:** **Text:** Post all goods received notes and supplier returns **Critical:** true Review the goods received not invoiced balance and clear old items **Text:** Reconcile the GRN suspense account to the ledger **Critical:** true **Text:** Run the inventory valuation report and tie it to the stock control account **Critical:** true Review negative stock and correct the cause Check stock in transit and unposted warehouse transfers Process stock take adjustments if a count was held Review open purchase orders for items already received #### Manufacturing and WIP **Items:** Post all labour and machine time to jobs **Text:** Complete or close jobs that have finished production **Critical:** true Review variances on completed jobs before closing them **Text:** Reconcile the work in progress report to the WIP ledger account **Critical:** true Review scrap postings and unusual material issues Check that overhead absorption has run for the period #### Sales and receivables **Items:** **Text:** Invoice all shipped sales orders for the period **Critical:** true Check shipped-not-invoiced reports Post customer receipts and allocate them to invoices **Text:** Reconcile the debtors report to the control account **Critical:** true Run the aged debtor report and review overdue accounts Review the credit note and returns list Revalue foreign currency debtors at the period-end rate #### Payables and general ledger **Items:** **Text:** Capture all supplier invoices received by period end **Critical:** true **Text:** Reconcile the creditors report to the control account **Critical:** true Accrue goods received not invoiced if not automatic Revalue foreign currency creditors at the period-end rate Run VAT reports and reconcile them to the VAT accounts Post recurring and accrual journals **Text:** Run the trial balance and review unusual balances **Critical:** true **Text:** Close the period in each subledger module, then the general ledger **Critical:** true **Scoring Note:** Items marked critical should be signed off before any module period is closed. Closing in the wrong order can leave control accounts out of balance. ## Content **Intro:** A clean month-end in SYSPRO depends on closing modules in the right order and reconciling subledgers to the ledger before the period locks. This checklist gives controllers a repeatable sequence. **Sections:** #### How to use the checklist **Body:** Work through the groups in order and tick each item as it is done. Items marked critical protect the integrity of the close and should not be skipped. Export the completed list to PDF or Excel and keep it with your month-end file as audit evidence. #### Why order matters **Body:** Subledgers feed the general ledger, so they should be reconciled and closed first. Inventory and purchasing close before WIP, because material issues and receipts drive job costs. Receivables and payables close next, and the general ledger last. Reopening a period late can be difficult and may need support. **Bullets:** - Reconcile each control account before closing its module - Close subledgers before the general ledger - Keep a backup point before the first period-end run #### Reconciliations that catch most problems **Body:** Three reconciliations find most month-end issues: inventory valuation to the stock control account, the GRN suspense balance to its account, and WIP to the job ledger balance. Differences usually trace to unposted batches, timing of goods received and invoices, or manual journals against control accounts. #### Common mistakes **Body:** Teams often allow journals to control accounts, forget foreign currency revaluation, or close a period while a user is still posting. Document your own cut-off time and lock users out of posting until the close is complete. **Cta:** If month-end reconciliation takes days of exporting and checking, Netray can help automate variance checks over your ERP data without moving it off-site. **Faq:** #### Is this checklist specific to a SYSPRO version? **Answer:** No. It follows the general SYSPRO module structure, but screen names and options vary by version and by how your company is configured. Adjust the items to match your setup and your auditors' requirements. #### How long should a month-end close take? **Answer:** It depends on volume and discipline. A well-run manufacturer often closes within a few working days, while teams with many manual reconciliations take much longer. Tracking days to close month by month shows where the delay sits. #### What if the subledger does not match the control account? **Answer:** Find the difference before closing. Common causes are manual journals to a control account, unposted batches, or timing between goods received and invoice posting. Correct them with proper source transactions rather than balancing journals. #### Can I reopen a period after closing? **Answer:** Sometimes, depending on the module and your SYSPRO release, but it can be complex and may affect reports already issued. Treat the close as final and plan adjustments for the next period where possible. ## Search terms syspro month end checklist, syspro period end procedure, syspro grn suspense reconciliation, syspro wip reconciliation, month end close manufacturing checklist, syspro general ledger period close --- Talk to an engineer: https://netray.co/contact?intent=erp_ai | Machine catalog: https://netray.co/agent/catalog.json