# SyteLine Excess and Obsolete Inventory Review Template

> Source: https://netray.co/tools/syteline-excess-obsolete-inventory-review-template
> Publisher: Netray (netray.co), AI and integration engineering for ERP and manufacturing systems.
> Section: Free Tools

## Short answer

A review and approval form for documenting why an item is excess or obsolete and what you decided to do with it.

## Category

cost-finance

## Erp

Infor SyteLine

## Audience

- Controller
- Materials manager
- Cost accountant

## Tool

**Kind:** template

**Output:** document

**Fields:**

#### Company name

**Key:** company

**Type:** text

**Default:** Acme Precision Ltd

#### Site or warehouse

**Key:** site

**Type:** text

**Default:** Main plant, MAIN

#### Review date

**Key:** review_date

**Type:** date

**Default:** 2026-10-20

#### Item number

**Key:** item

**Type:** text

**Default:** BRK-1001

#### Item description

**Key:** description

**Type:** text

**Default:** Bracket, mounting, 2mm steel

#### Quantity on hand

**Key:** onhand

**Type:** text

**Default:** 1,850 EA

#### Unit cost

**Key:** unit_cost

**Type:** text

**Default:** $4.15

#### Last issue or sale date

**Key:** last_activity

**Type:** date

**Default:** 2025-03-14

#### Reason classification

**Key:** reason

**Type:** select

**Options:**

- No demand
- Engineering change
- Customer cancelled
- Overbuy
- Quality hold
- End of life

**Default:** Engineering change

#### Proposed disposition

**Key:** disposition

**Type:** select

**Options:**

- Keep with reserve
- Rework to current revision
- Sell or return to vendor
- Scrap
- Donate

**Default:** Rework to current revision

#### Review comments

**Key:** comments

**Type:** textarea

**Default:** Superseded by revision C. Rework feasible for about 600 units; remainder has no open demand.

**Blocks:**

#### Excess and Obsolete Inventory Review

**Body:** Company: {{company}}
Site: {{site}}
Review date: {{review_date}}

#### Item details

**Table:**

**Columns:**

- Field
- Value

**Rows:**

**0:** Item number

**1:** {{item}}

**0:** Description

**1:** {{description}}

**0:** Quantity on hand

**1:** {{onhand}}

**0:** Unit cost

**1:** {{unit_cost}}

**0:** Last activity

**1:** {{last_activity}}

#### Classification

**Body:** Reason: {{reason}}
Proposed disposition: {{disposition}}

#### Demand check

**Table:**

**Columns:**

- Check
- Result
- Checked by

**Rows:**

**0:** Open sales orders or forecast

**0:** Open jobs or BOM usage (where used)

**0:** Alternate customer or product use

**0:** Vendor return or resale option

#### Comments

**Body:** {{comments}}

#### Financial impact

**Table:**

**Columns:**

- Item
- Amount
- Note

**Rows:**

**0:** Inventory value

**2:** Quantity x unit cost

**0:** Reserve required

**0:** Expected recovery

**0:** Net write down

#### Approvals

**Signatures:**

- Prepared by
- Materials manager
- Controller
- Operations or plant manager

**Notes:** A starting point for your own policy, not accounting or tax advice. Confirm reserve methods and write off treatment with your finance team and auditors.

## Content

**Intro:** An excess and obsolete review is only defensible if each decision is documented. This form captures the item, the evidence that demand is gone, the proposed disposition and the sign off finance and operations need.

**Sections:**

#### How to use the form

**Body:** Start from a list of items with large stock value and no recent activity, for example from your SyteLine inventory and transaction reports. Fill one form per item or per group of related items. Enter the item data, choose a reason and a proposed disposition, and record the demand checks you did. Export to PDF or Word, attach it to your reserve calculation and route it for signatures.

**Bullets:**

- Check where used before declaring a component obsolete
- Record the date and reviewer for every demand check
- Keep forms with your period end working papers

#### What a sound review covers

**Body:** A good review looks forward as well as backward. Last activity date shows past usage, but open sales orders, forecasts, engineering changes, service part needs and warranty obligations determine whether stock has a future. Check alternates and rework options before scrapping, and vendor return terms before the window closes. For aerospace and defense parts, also check contract retention and traceability requirements before disposal.

#### Common mistakes

**Body:** Teams often reserve on age alone, which writes down slow but needed spares and misses new items that are already dead. Others scrap parts without recording disposition evidence, which causes audit questions. Delays are costly too, since each quarter of carrying cost adds to the loss. Finally, fixing the cause matters: if overbuying drove the excess, review lot size and safety stock settings so it does not recur.

**Bullets:**

- Do not rely on age buckets alone
- Document the authority for each write off
- Feed lessons back into planning parameters

**Cta:** If you want candidate excess items identified automatically from your SyteLine data with the supporting evidence prepared for these forms, we can set that up.

**Faq:**

#### How long without activity makes an item obsolete?

**Answer:** There is no universal rule. Many policies flag 12 to 24 months without use as a trigger for review, adjusted for service parts and long cycle products. The review decides, not the age alone.

#### Who should approve write offs?

**Answer:** Typically the materials manager and controller, with operations or general manager sign off above a value threshold. Follow your own authority matrix.

#### Can I use this for audit evidence?

**Answer:** It can support your documentation, but the reserve method and policy must come from your finance team and auditors. This form is not accounting advice.

#### What about items with customer owned stock?

**Answer:** Customer owned or consigned stock should be excluded from your reserve and handled under the customer agreement.

## Search terms

excess and obsolete inventory template, e&o inventory review form, obsolete inventory write off form, inventory disposition form, slow moving inventory review, inventory reserve approval template, scrap approval form manufacturing, e&o reserve policy

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