# Welding and Fabrication Quote Proposal Template

> Source: https://netray.co/tools/welding-fabrication-quote-proposal-template
> Publisher: Netray (netray.co), AI and integration engineering for ERP and manufacturing systems.
> Section: Free Tools

## Short answer

Fill in job, code, inspection, pricing and terms to produce a clear quote for a welded fabrication job.

## Category

industry-templates

## Industry

Metal Fabrication

## Audience

- Estimator
- Sales engineer
- Shop owner

## Tool

**Kind:** template

**Output:** document

**Fields:**

#### Your company

**Key:** company

**Type:** text

**Default:** Ridgeline Fabrication Inc.

#### Customer

**Key:** customer

**Type:** text

**Default:** Midwest Equipment Co.

#### Customer contact

**Key:** contact

**Type:** text

**Default:** Purchasing Manager

#### Quote number

**Key:** quote_no

**Type:** text

**Default:** Q-24-1187

#### Quote date

**Key:** date

**Type:** date

**Default:** 2026-10-20

#### Quote valid for (days)

**Key:** valid_days

**Type:** number

**Default:** 30

#### Job description

**Key:** job

**Type:** textarea

**Default:** Fabricate and weld 25 equipment frames per drawing EF-2200 Rev C from A36 plate and HSS, including fit-up, welding, grinding of exposed welds and shipping preparation.

#### Governing weld code

**Key:** code

**Type:** select

**Options:**

- AWS D1.1
- AWS D1.2
- AWS D17.1
- ASME Section IX
- ISO 3834
- Customer specification

**Default:** AWS D1.1

#### Inspection included

**Key:** nde

**Type:** select

**Options:**

- Visual only
- Visual plus MT or PT
- Visual plus UT or RT as specified
- As specified by customer

**Default:** Visual only

#### Finish

**Key:** finish

**Type:** select

**Options:**

- None (bare steel)
- Prime paint
- Powder coat
- Hot dip galvanized
- As specified

**Default:** Prime paint

#### Unit price

**Key:** unit_price

**Type:** text

**Default:** $1,840.00

#### Quantity

**Key:** qty

**Type:** text

**Default:** 25

#### Lead time

**Key:** lead

**Type:** text

**Default:** 8 weeks after receipt of order and approved drawings

#### Payment terms

**Key:** terms

**Type:** text

**Default:** Net 30

#### Exclusions

**Key:** exclusions

**Type:** textarea

**Default:** Engineering and detailing, material testing beyond mill certificates, third party inspection, installation, and taxes.

**Blocks:**

#### Quotation {{quote_no}}

**Body:** From: {{company}}
To: {{customer}}, attention {{contact}}
Date: {{date}}
Valid for {{valid_days}} days from the date above.

#### Scope of work

**Body:** {{job}}

#### Standards and inspection

**Body:** Welding to {{code}}. Inspection included: {{nde}}. Welds will be performed by qualified welders using qualified or prequalified procedures as required by the governing code. Material certificates provided on request.

#### Pricing

**Table:**

**Columns:**

- Item
- Description
- Qty
- Unit price

**Rows:**

**0:** 1

**1:** Welded fabrication per scope above, finish: {{finish}}

**2:** {{qty}}

**3:** {{unit_price}}

**0:** 2

**1:** Tooling and fixtures (if any)

**2:** 1

**3:** Quoted separately

**0:** 3

**1:** Welding procedure qualification (if required)

**2:** 1

**3:** Quoted separately

#### Delivery and terms

**Body:** Lead time: {{lead}}.
Payment terms: {{terms}}.
Prices are based on current material cost and are valid for the period stated. Material price changes beyond that period may require a revised quote.

#### Exclusions and assumptions

**Body:** {{exclusions}}

This quote assumes the drawings and revision named in the scope, no changes to weld size or inspection level, and customer approval of the first article before production.

#### Acceptance

**Signatures:**

- Prepared by (supplier)
- Accepted by (customer)

**Notes:** This template is a starting point, not legal advice. Have your counsel review payment, liability, warranty and tooling ownership terms, and attach your standard terms and conditions to the quote.

## Content

**Intro:** A good fabrication quote does more than state a price. It names the drawing revision, the weld code, the inspection level, the finish and the exclusions, so a later change order has something to refer to. This template covers those items on one page.

**Sections:**

#### How to use it

**Body:** Fill in the fields at the top, including drawing revision in the job description, the governing code and inspection level. The preview updates as you type. Export to PDF to send or to Word to adjust wording. Replace the sample price and lead time with your estimate from the cost calculator or worksheet.

#### What each section is for

**Body:** Scope of work defines what is priced. Standards and inspection records the code and NDE level, which are the most common sources of disputes. Pricing separates unit price from tooling and qualification costs. Delivery and terms set lead time and payment. Exclusions and assumptions protect you from unpriced additions.

**Bullets:**

- Always cite the drawing number and revision
- State what inspection is and is not included
- List exclusions explicitly rather than staying silent

#### Making it fit your shop

**Body:** Add a line for material surcharge language if you buy steel on a long release. Add outside processing lines for galvanizing or plating when those vendors set lead time. For regulated work, add the quality clauses from the purchase order, such as flow downs, counterfeit part prevention or records retention.

**Cta:** If you want quotes generated and tracked from your ERP, with costs pulled from routings and material history, Netray can build that inside your environment.

**Faq:**

#### How long should a quote stay valid?

**Answer:** Thirty days is common for fabricated work, shorter when steel prices are volatile. Match validity to your supplier price validity, and state material price assumptions in the terms.

#### Should I show a unit price or a lump sum?

**Answer:** Unit price is clearer for repeat parts and release schedules. Use a lump sum for one-off structures, and break out engineering, tooling and qualification as separate lines.

#### What exclusions should always be listed?

**Answer:** Engineering and detailing if not requested, inspection beyond what is stated, installation, taxes, freight when not included, and any rework from customer drawing changes.

#### Is this a legal contract?

**Answer:** It is a commercial proposal. Acceptance by the customer can create obligations, so have counsel review your standard terms and conditions and attach them to the quote.

## Search terms

fabrication quote template, welding quote template, metal fabrication proposal template, welding estimate template word, steel fabrication quotation format, welding job quote sample, fabrication quotation pdf, weldment quote form

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