How TrueCommerce EDI Integration for SAP Business One connects to SAP Business One
SAP certified add-on for Business One
The add-on runs against Business One and exchanges documents with the TrueCommerce network, so EDI orders land as sales orders and shipments and invoices go back without rekeying.
Warehouse documents with 3PLs
The 940 warehouse shipping order and 945 shipping advice are used when fulfilment is done by a third party warehouse. Business One sends the order out and receives confirmed quantities back.
What data moves
| From | To | Data | When |
|---|---|---|---|
| Trading partner via TrueCommerce | SAP Business One | 850 purchase orders as sales orders | Partner sends order |
| SAP Business One | 3PL warehouse | 940 warehouse shipping order | Sales order released for shipment |
| 3PL warehouse | SAP Business One | 945 shipping advice with shipped quantities | Warehouse ships |
| SAP Business One | Trading partner | 856 ASN | Shipment confirmed |
| SAP Business One | Trading partner | 810 invoice | A/R invoice posted |
Setting it up
- 1List partners and documentsCollect each trading partner's EDI guide, required documents and testing windows.
- 2Install the add-onInstall via the SAP Store listing process with your Business One partner, and set the integration user and document series.
- 3Configure partner profilesSet up the partner IDs, qualifiers and ship to locations for each connection.
- 4Cross reference items and customersMap partner SKUs and UPCs to Business One item codes and units of measure.
- 5Configure the 3PL flow if usedAgree how the 940 and 945 map to deliveries and how short shipments update the sales order.
- 6Run end to end testsTest the full cycle from 850 to 810 with each partner before production.
- 7Operate with an exception queueAssign an owner for failed documents and review them daily.
What usually breaks
- !A 945 that reports different quantities than the 940 can leave open order lines in Business One unless short shipment handling is defined.
- !Partner SKU or UPC cross references that are incomplete cause import failures.
- !Ship to codes that differ between EDI and Business One addresses route goods to the wrong location.
- !Batch or serial managed items need lot data on the ASN, and the add-on mapping must carry it.
- !Invoices sent before the ASN is accepted can be rejected by the partner.
- !Upgrading Business One can require a new add-on version, so plan compatibility testing.
A private AI layer across both systems
Document exception explanations
A private assistant reads failed EDI documents and Business One data and explains the cause in plain language, then prepares a correction for approval.
3PL discrepancy review
Compares 940 quantities with 945 results and Business One deliveries, and lists short or over shipments.
Order status for customer service
Answers where a partner order is across EDI, warehouse and ERP, read only.
Partner requirement checks
Reads partner EDI guides you provide and flags where your item or address data would likely fail validation.
Try it here, free
SAP Business One Production Order Checklist
A step-by-step checklist for creating, releasing, issuing to, receiving from and closing a production order in SAP Business One.
When something else fits better
- SPS Commerce, if your key retailers mandate SPS.
- A Business One add-on from another EDI vendor if you prefer to host the software.
- Manual order entry from partner portals for a single low volume partner.
Frequently asked questions
Is the add-on certified by SAP?
TrueCommerce's listing on SAP's partner site describes it as an SAP certified integrated add-on for Business One. Confirm the current certification status and supported versions when you evaluate.
What are 940 and 945 documents?
They are warehouse EDI documents. The 940 tells a warehouse what to ship, and the 945 reports what was actually shipped. They matter when a 3PL, not your own team, ships the goods.
How many partners can I connect?
TrueCommerce states access to about 180,000 trading partner connections. Whether a specific retailer is already onboarded is something to confirm with them directly.
Does AI change how EDI is processed?
No. The add-on handles documents. A private assistant sits beside it, reads logs and records, explains exceptions and suggests fixes that a person approves.
Pairing documented at www.sap.com/hk/products/erp/partners/true-commerce-inc-truecommerce-edi-integrat . TrueCommerce EDI Integration for SAP Business One is a product of TrueCommerce; Netray is independent and not affiliated with either vendor.