How Easy to Go Scanning Solution connects to SAP Business One
Native Business One add-on
The add-on connects handheld scanners to Business One documents so scanned transactions post as standard receipts, deliveries, transfers and counts. It is described as an entry level solution within Boyum's operations management range.
What data moves
| From | To | Data | When |
|---|---|---|---|
| SAP Business One | Scanner | Open purchase orders, sales orders, items and bin locations | Operator opens a task |
| Scanner | SAP Business One | Goods receipt against purchase order | Operator scans and confirms |
| Scanner | SAP Business One | Pick confirmation and delivery | Operator completes pick |
| Scanner | SAP Business One | Inventory transfers between warehouses or bins | Operator scans from and to location |
| Scanner | SAP Business One | Stock count entries | Count session posted |
Setting it up
- 1Define scanning scopeChoose which transactions to scan first, such as receiving and picking, and leave counts or transfers for a later phase.
- 2Install the add-onInstall through your Boyum partner on a test company and confirm the Business One version match.
- 3Choose devicesSelect rugged handhelds or phones that run the client and test the Wi-Fi coverage across the warehouse.
- 4Prepare master dataMake sure items have barcodes, units of measure are consistent and bin locations are defined.
- 5Print labelsCreate barcode labels for bins and items that lack them.
- 6Test with real transactionsReceive, pick and count a sample of items and compare Business One stock to physical stock.
- 7Train and go liveTrain operators, run a short supervised period and agree how to handle scanning exceptions.
What usually breaks
- !Items without unique barcodes, or with the same barcode on different units of measure, cause wrong postings.
- !Weak Wi-Fi in racks leads to lost or duplicated scans, so survey coverage first.
- !Batch and serial managed items need the right scan prompts, which the entry level scope may not cover fully.
- !Receiving over the purchase order quantity can be blocked or allowed depending on settings, and users get confused.
- !Bin locations not set up in Business One mean scanned moves have nowhere to land.
- !Outgrowing the entry level scope, for example into wave picking, requires a more complete WMS.
A private AI layer across both systems
Count variance explanations
A private assistant compares scanned counts with Business One stock and recent transactions to suggest why a variance occurred.
Barcode data cleanup
Finds items with duplicate or missing barcodes and proposes fixes for approval before they cause bad scans.
Receiving exception review
Lists purchase order receipts with over or short quantities and explains them with the supplier history.
Plain language stock questions
Warehouse staff ask where an item is and what is open to pick, read only, instead of searching screens.
Try it here, free
SAP Business One Production Order Checklist
A step-by-step checklist for creating, releasing, issuing to, receiving from and closing a production order in SAP Business One.
When something else fits better
- A full WMS add-on for Business One if you need wave picking, putaway rules or complex bin strategies.
- Business One's own warehouse and bin location functions with desktop entry, for very low volumes.
- Another mobile scanning add-on from the Business One partner ecosystem with stronger batch and serial handling.
Frequently asked questions
What does Easy to Go cover?
Boyum describes it as entry level barcode scanning for warehouse and inventory transactions in Business One. Check the product page for the current list of supported transactions before assuming specific features.
Is it a WMS?
No, it is positioned as a scanning solution rather than a full warehouse management system. Complex strategies such as wave picking or putaway rules need a different product.
Does it need special hardware?
It needs scanning devices and reliable Wi-Fi. Supported device types and operating systems should be confirmed with Boyum or your partner.
Where does AI help in a warehouse?
A private assistant can read stock and transaction data read only, explain count variances and spot barcode problems. Corrections are proposed to a person and not posted automatically.
Pairing documented at boyum-solutions.com/our-solutions/operations-management/easy-to-go-scanning-solu . Easy to Go Scanning Solution is a product of Boyum IT Solutions; Netray is independent and not affiliated with either vendor.