IFS Cloud Go-Live Readiness Checklist (Free)

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11 critical items still open - these are the highest-risk gaps.

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Data and migration

All master data objects have a signed-off migration mappingCRITICALAt least two full trial loads completed and reconciledCRITICALOpening balances for stock reconciled to the general ledgerCRITICALOpen orders (sales, purchase, shop) loaded and spot-checkedBills of material and routings validated by engineeringDuplicate and obsolete records removed before final loadFinal load duration measured and fits the cutover windowCRITICALRollback approach agreed if reconciliation fails

Integrations and interfaces

Every interface is listed with an owner and a tested endpointCRITICALAuthentication and certificates are valid beyond the go-live dateError handling and retry behaviour tested for each interfaceShop floor, warehouse and scanner devices tested end to endLabel, report and document outputs approved by usersEDI or customer portal partners notified of cutover timingMonitoring and alerting configured for integration failures

People and access

Roles and permission sets reviewed and segregation of duties checkedCRITICALKey users completed process training and passed practice scenariosCRITICALEnd users trained for their own tasks, not only demosSupport desk process and escalation contacts publishedSuper users scheduled on every shift in the first weeksQuick reference guides available for the top daily tasksBusiness owners named for each process area

Testing and quality

User acceptance testing passed for every end-to-end scenarioCRITICALNo open critical or high severity defectsCRITICALPerformance tested with realistic data volume and user countMonth-end and year-end close scenarios testedTax, invoicing and statutory output verified with financeRegression tested after the last configuration changeTest evidence stored for audit

Cutover and hypercare

Cutover plan with task owners, times and dependencies approvedCRITICALGo and no-go criteria agreed by steering group in advanceCRITICALLegacy system set to read-only at a defined timeBack-out plan rehearsed at least onceCommunication to customers and suppliers sentHypercare team, hours and issue triage rules definedFirst-week reconciliation of stock, orders and cash scheduled

Aim for every critical item ticked. If any critical item is open, name an owner and a date before agreeing a go-live decision.

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How to use the checklist

Work through each group with the owner of that area, not with the project manager alone. Tick an item only when there is evidence, such as a signed reconciliation or a test log. Critical items are the ones where a miss usually stops the go-live or causes a financial or compliance problem. Review the list in the steering group at least two weeks before the planned date, so there is time to act on gaps.

Why these groups

Data and migration come first because opening balances and open orders are what the business relies on from day one. Integrations are next, as a single broken interface can halt shipping or invoicing. People and access cover training and security, which are the most underestimated. Testing and quality prove the system behaves as designed, and cutover and hypercare make sure the switch itself is rehearsed and supported.

Reading your result

Count the ticked items per group. A group with open critical items is a red flag regardless of the overall count. A pattern of open items in one area, such as all integration items, suggests an ownership gap, and a delay in that area is usually cheaper than a failed cutover. If you must go live with open items, record the workaround, the owner and the fix date.

Common mistakes

Teams often declare data ready after one trial load, skip a rehearsal of the back-out plan, or leave super user cover thin in the first week. Another frequent mistake is moving go-live to a period-end without checking finance capacity. Adjust the list to your scope, but remove items only when they truly do not apply.

Frequently Asked Questions

Is this specific to IFS Cloud?

The structure applies to any ERP go-live, but the items are phrased for an IFS Cloud project, including role based access and trial loads of master data. Adapt the wording to your own configuration and release.

How many trial loads are enough?

Two full loads with reconciliation is a sensible minimum, and many projects do three. The point is that the last load is a rehearsal of the real one, with measured duration and a clean reconciliation.

Who should sign off?

Process owners sign off their own areas and the steering group takes the final go or no-go decision. Finance should explicitly approve opening balances and statutory outputs.

What if we find a critical gap late?

Treat it as a real risk. Assess whether a workaround is safe, who owns it and when it is closed. If none is credible, moving the date is usually less costly than a failed go-live.

We can review your readiness evidence, particularly data reconciliation and integration testing, before you commit to a go-live date.

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