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MRP Seat Pricing and Five Year TCO Calculator

Cloud MRP pricing pages show a friendly per user number, but the bill also includes a platform fee, add ons and annual increases. This calculator builds the full multi year cost from those parts.

Your numbers

Named users

8 users

Price per user per month

Platform base fee per month

Many vendors charge a tier or base fee on top of seats.

Annual prepay discount

10 %

Yearly price increase

Onboarding and training fee

Add ons (integrations, API, support) per year

$/yr

Your results

Year 1 total including onboarding and add ons

$13,583

Five year total cost

$47,900

Year 1 subscription

$6,383

Effective cost per user per year

$798

Year 2 recurring

$7,962

Year 3 recurring

$8,360

Year 4 recurring

$8,778

Year 5 recurring

$9,217

Use the exact quote from each vendor. Tier breaks, minimum seat counts and usage based charges are not modeled.

Save results:

Year 1 cost and five year TCO vs users

Sweeps Named users from 1 to 60, holding your other inputs fixed.

Compare my vendor quotes

Optional: share two or three quotes and get a neutral side by side comparison.

Optional. The tool and every export work without this. No spam.

How to use it

Enter the quoted price per user and any monthly base or tier fee. Set the discount for annual prepayment, the expected renewal uplift and any one time onboarding charge. Slide the user count to see how cost scales. Run the same inputs for each shortlisted vendor and compare the five year total rather than the headline monthly price.

Count only named users who log in
Ask whether shop floor tablets need a seat
Ask which API or integration features cost extra
Get renewal caps in writing

The math

Year 1 subscription is the base fee plus users times the per user price, multiplied by twelve and reduced by the prepay discount. Later years apply the yearly uplift to the previous year including add ons. Five year TCO sums all five years plus onboarding. The effective per user figure divides the subscription by users, which exposes how the base fee weighs on small teams.

Reading the chart

The year 1 line rises almost straight with users when the base fee is small. A large base fee makes the effective per user cost fall as you add seats, which favors vendors with flat tiers if you expect growth. If the lines of two vendors cross inside your expected user range, the cheaper option depends on your headcount plan.

Common mistakes

Buyers often compare list price against another vendor discounted quote, forget that read only users may still count as seats, and ignore the cost of connecting accounting, shipping or ecommerce tools. Also confirm what happens to price if you exceed a tier mid contract.

Frequently Asked Questions

Is cost per user the right way to compare MRP tools?

Only partly. Compare the five year total including base fees, add ons, onboarding and renewal uplift. Two vendors with the same per user price can differ by tens of percent once those items are added.

How much do cloud MRP renewals usually rise?

Annual increases of roughly 3 to 8 percent are common in subscription software, but contracts differ. Ask for a cap in writing and enter it as the yearly increase here.

Do shop floor operators need paid seats?

It depends on the vendor. Some include shop floor or tablet users in a lower tier, others count every login. Ask explicitly and model the realistic count.

Does this include implementation partner fees?

Only what you enter as onboarding. Outside consulting for data migration or custom integrations should be added to that field for a fair comparison.

Netray can review vendor quotes against your actual process needs if you want an independent check before signing.

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