Infor VISUAL Month-End Inventory Reconciliation Checklist
Inventory is usually the biggest and messiest balance a manufacturer closes. This checklist walks through the tie-out from subledger to general ledger in an order that surfaces problems early, so the close does not drag on.
0 of 31 items complete
10 critical items still open - these are the highest-risk gaps.
Before you start
Raw material and purchased parts
Work in process
Finished goods and shipping
Sign-off
Aim for every critical item complete before locking the period. Open non-critical items should have an owner and a date.
Close automation
An optional conversation about automating inventory tie-out reports.
Optional. The tool and every export work without this. No spam.
How to use the checklist
Work through the groups in order. Start with cutoff, because every later number depends on it. Record the report total and the ledger balance for each inventory type, and write down any difference with an explanation. Tick items off as you go and export the result as evidence of the close.
- Run reports after posting stops, with the same cutoff time
- Keep the report totals next to the ledger balances
- Do not plug differences, explain them
What the tie-out means
The perpetual inventory subledger should equal the inventory accounts in the general ledger. When it does not, the cause is usually cutoff timing, manual journal entries that bypassed the subledger, or standard cost changes. Explaining each difference, even small ones, builds trust in the numbers and makes the next close faster.
Common mistakes
Teams tolerate small unexplained differences until they pile up. Others reconcile only totals, which hides offsetting errors between raw, work in process and finished goods. Reconcile each category separately.
- Late receipts posted into a closed month
- Manual journal entries to inventory accounts
- Negative balances left in place
Frequently Asked Questions
Does this replace my auditor's procedures?
No. It is a practical close aid. Your external auditors and internal policy decide what evidence and testing are required for inventory.
Why reconcile by category?
Offsetting errors can hide in a combined total. A raw material overstatement can cancel a work in process understatement. Separate ties expose them.
What difference is acceptable?
Your policy sets the threshold, and it should be small and documented. Any difference above it needs an explanation and, if wrong, a correcting entry.
How often should I run this?
Every month at close. Quarterly and year-end closes usually add physical count results and stricter review.
If your close relies on manual reconciliation spreadsheets, we can help look at automated tie-out reports. The checklist is free by itself.
Related Tools
Infor VISUAL Shop Labor Ticket Log Worksheet
An editable log of labor entries by work order operation with hours, rate, setup versus run and computed labor cost.
MES & Shop FloorVISUAL Shop Load Versus Capacity Calculator
Enter load hours and shift pattern for a work center to see utilization, overload hours and the weeks needed to clear the backlog.
Discrete ManufacturingInfor VISUAL Engineering Change Notice Template
A fill-in ECN form covering part revision, engineering master and BOM changes, open work order impact and approvals, ready to export.
More Costing & Finance tools
See all- VISUAL Labor Overhead and Machine Burden Rate Calculator
- VISUAL Part Standard Cost Build-Up Calculator
- VISUAL BOM Component Cost Roll-Up Worksheet
- SAP QM Inspection Effort and Cost Calculator
- SAP Standard Cost Estimate BOM Rollup Calculator
- Legacy ERP Retirement Cost and Payback Calculator
- JD Edwards World Month-End Close Procedure Template
- Distributor Customer Credit Application Template
- Distributor Customer Profitability Worksheet
Keep exploring
Free tools
- Infor VISUAL Upgrade Readiness ChecklistA grouped checklist covering backups, customisations, reports, interfaces, testing and cutover for a VISUAL upgrade.
- Infor VISUAL Manufacturing Scheduling ChecklistA practical checklist for finding why VISUAL schedules do not match the floor: calendars, resource data, routings, lead times and release habits.
- Infor VISUAL Costing Method and Cost Element ReferenceA quick reference to the costing methods and cost elements used in VISUAL, how each values inventory, where variances appear and when each fits.
ERP fixes and how-tos
- Private AI Layer for Infor VISUAL On-Prem: Reference ArchitectureReference architecture to add a private AI assistant to Infor VISUAL on-prem: data access paths, retrieval, permissions, sizing and rollout, no cloud needed.
- Infor VISUAL report builder: build a custom work order reportHow to build and customise reports for Infor VISUAL using Crystal Reports and SQL, with a worked work order report example and the common tables involved.
- Infor VISUAL query tool and shop resource maintenanceHow to query Infor VISUAL data safely with SQL or the built-in query options, and how shop resources are defined and maintained for scheduling and costing.
Runs with your ERP
- 1 EDI Source EDI Integration with Infor VISUALHow 1 EDI Source connects Infor VISUAL to trading partners for EDI orders, invoices and ship notices via ION or direct API: setup, pitfalls and private AI.
- Infor VISUAL Shop Floor Mobile for Labor TrackingHow Infor VISUAL Shop Floor Mobile captures clock-ins and labor data from shop-floor devices directly into VISUAL: data flow, setup, pitfalls and private AI.
- VISUAL Time & Attendance and Infor VISUAL: labor, job costing and payrollHow VISUAL Time & Attendance captures clock-ins and job labor, feeds VISUAL job costing and exports earnings to payroll, with setup, pitfalls and AI ideas.
Guides
- Visual Manufacturing to CloudSuite Industrial MigrationMigrate from Infor Visual Manufacturing to CloudSuite Industrial. Understand architectural differences, data migration steps, and timeline expectations.
- Financial Close Automation for ManufacturersFinancial close automation for manufacturers: cut a 10-day close to 4 days with ERP subledger reconciliation, WIP variance controls, and AI agents.
- RPA for ERP Workflows: Automating Data Entry, Reconciliation, and Month-End CloseAutomate repetitive ERP workflows with RPA. Reduce manual data entry 80%, eliminate errors, and accelerate month-end close with UiPath and Power Automate bots.
Integrations
- How to use ChatGPT with Infor VISUALHow to use ChatGPT with Infor VISUAL data: exports, custom GPT actions over a small API, enterprise data controls, and when a private model is the better fit.
- How to add AI agents to Infor VISUALHow to add AI agents to Infor VISUAL: a read-first tool layer over the SQL Server database and API toolkit, with human approval before any write-back.