VISUAL to CloudSuite Migration Cost Estimator
Budgets for moving off Infor VISUAL often start as a single guess. This estimator breaks the cost into subscription, core implementation, report rebuilds and integrations, then adds contingency, so you can see which lever moves the total most.
Your numbers
People who log in to the new system.
Use a number from a real quote. The default is a placeholder.
Configuration, testing, cutover and project management.
Your results
This is a planning model, not a quote. Subscription pricing, services effort and scope vary widely by vendor and project. Replace every default with figures from your own quotes and a fit gap.
Total cost as report count grows
Sweeps Custom reports and forms to rebuild from 0 to 200, holding your other inputs fixed.
Review my VISUAL migration estimate
Optional: a short review of your inputs and how to reduce report and integration rebuild effort.
Optional. The tool and every export work without this. No spam.
How to use the estimator
Enter your named user count and a subscription price per user per month from a real quote, then set the horizon you want to compare, commonly five years. Estimate core implementation days with your implementer, and count your custom reports, forms and integrations honestly using a list from your VISUAL system. Adjust days per report and per integration to match their complexity. Pick a contingency level, and read total cost and average cost per year. The chart shows how total cost changes as the number of reports grows.
The formulas
Subscription equals users times price times twelve times years. Core services equal implementation days times day rate. Reports equal count times days per report times day rate, and integrations are computed the same way. One time services are the sum of these three, multiplied by one plus contingency. Total cost is subscription plus one time services with contingency. Average cost per year is the total divided by the horizon, which makes different options easy to compare.
- Subscription = users x price x 12 x years.
- Reports = count x days x day rate.
- Integrations = count x days x day rate.
- Total = subscription + services x (1 + contingency).
Reading the result
Look at the split between subscription and services. If services dominate, the main lever is scope: retire reports nobody uses and replace integrations with standard connectors. If subscription dominates, check whether every named user needs a full license. The chart makes the effect of report count visible; many VISUAL sites find that a third of their custom reports are unused, and removing them is the cheapest saving available. Remember this model leaves out internal staff time, hardware retirement and training.
Common mistakes
Common errors include counting only licensed users but not part time users who still need access, using vendor list prices instead of a quote, and assuming report rebuilds are quick. Others skip contingency, which makes an optimistic number look official. Also remember that old and new systems often run in parallel for a period, so include that overlap in your budget separately.
Frequently Asked Questions
Does this give a real quote?
No. It is a planning model driven by your own inputs. Use real subscription quotes and effort estimates from an implementer, and treat the output as a way to compare scenarios and find the largest cost drivers.
What is not included?
Internal staff time, training, hardware retirement, parallel running of old and new systems, and data cleansing beyond core migration. Add these separately, because they are often significant, especially internal time.
How do I count custom reports?
List every Crystal report, form, query and spreadsheet that reads VISUAL data. Then mark which were used in the last year. Rebuild only the used ones, and replace others with standard views where possible.
Why add contingency?
Discovery nearly always finds more work than planned. A contingency of 20 to 30 percent is common for ERP projects with many customizations. A smaller number is reasonable only after a detailed fit gap.
If a large share of your cost is rebuilding reports and integrations, we can use AI tooling to inventory and draft those rebuilds faster. Ask us to review your list.
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