Wire Harness Quotation Template
A harness quote that lists only a unit price invites disputes later about revision, test scope, workmanship class and what happens when quantity moves. This template puts those points on the document alongside the price breaks.
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Wire Harness Quotation Template
Quotation
Midwest Harness & Cable Co. Quote number: Q-2026-1187 Date: 2026-10-20 Valid for 30 days Contact: A. Rivera, Estimating
Prepared for: Northline Controls Inc. In response to: RFQ-48213
Item Quoted
Customer part number: WH-2210-A, revision C Workmanship standard: IPC/WHMA-A-620 Class 2 Inspection and test: 100% electrical continuity, visual and dimensional per drawing.
Pricing
| Quantity break | Unit price (USD) | Notes |
|---|---|---|
| 1 to 99 | $64.20 | Per harness |
| 100 to 499 | $52.75 | Per harness |
| 500 and above | $47.90 | Per harness |
Non-Recurring Engineering
$1,850 one time
Lead Time
8 weeks ARO, longer if terminal reels exceed 6 weeks
Assumptions and Exclusions
Pricing assumes customer-supplied drawing at the stated revision, 100% continuity test, no customer-furnished material, and no hipot unless listed. Wire and connectors are priced from catalog stock at the date of the quote.
Terms
Net 30 on approved credit, FCA our dock Prices exclude taxes and freight unless stated. Quantities outside the listed breaks, drawing changes, and customer-supplied material are re-quoted.
Acceptance
This is a starting point for your own quotes, not legal advice. Have your terms and conditions reviewed by counsel. Fill in prices from your costing worksheets and update assumptions for each customer and drawing revision.
Generate quotes from ERP cost data
Optional: a conversation about producing quote documents from the costing data you already keep in ERP.
Optional. The tool and every export work without this. No spam.
How to use the template
Fill in the header with your quote number and the customer RFQ reference, then the customer part number and drawing revision. Select the workmanship standard, enter price breaks and any one-time NRE, set lead time, and edit the assumptions box for each job. Export to PDF or Word and attach your standard terms and conditions. Keep a copy tied to the RFQ number so you can answer later questions about what was quoted.
- Always state the drawing revision the price is based on
- List NRE separately from unit price so it can be waived or amortized
- State the test scope (continuity, hipot, other) explicitly
- Note lead-time risks such as long-lead terminals or connectors
What belongs in the assumptions
The assumptions box protects margin. Typical entries are the drawing revision, the quantities and delivery schedule priced, whether the customer supplies any material, the workmanship class, test scope, packaging, labeling and documentation requirements such as a certificate of conformance, and the material price validity period. If the RFQ has ambiguities, quote against your stated interpretation rather than staying silent, and list any clarifying questions you submitted.
Choosing price breaks
Pick breaks where your cost curve actually moves: setup amortization, reel purchase breaks on terminals and wire, and test fixture reuse. The labor and price calculators on this site show how unit cost falls with quantity. Two or three breaks are usually enough. For blanket orders, state the release schedule and whether the lowest break applies to the annual total or to each release.
Common mistakes
Omitting the revision, which lets a later revision be argued as included. Burying NRE in unit price on a low-volume order and then losing it when the customer cancels. Failing to state workmanship class when the customer drawing silently assumes a higher one. Quoting firm material prices for a long validity period in a volatile copper or connector market. Not stating that connector and terminal alternates require approval.
Frequently Asked Questions
What should a wire harness quote include?
Customer part number and revision, quantity breaks with unit prices, NRE, lead time, workmanship standard, test scope, assumptions and exclusions, validity period and terms. Attach the drawing revision or BOM revision you priced against.
How long should a harness quote stay valid?
Commonly 30 days, shorter if copper, connector or terminal prices are volatile, longer when you can lock material. State the date and tie it to the quantities and delivery schedule quoted.
Should NRE be a separate line?
Usually yes. Fixtures, test program development and first article inspection are one-time costs. Separating them keeps unit price clean for comparison, lets the customer decide to pay up front or amortize, and protects you if the program is canceled.
Does the quote need the workmanship class?
Yes. IPC/WHMA-A-620 acceptance criteria differ by class, and cost changes with it. State the class you priced so inspection and rejection criteria are agreed before production.
If your quotes are built in spreadsheets and re-keyed into ERP, we can look at generating quote documents and quote-to-order records from the same cost data.
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Guides
- ERP for Cable Assembly and Wire Harness Manufacturers: What to RequireWhat a cable assembly or wire harness shop needs from ERP: BOM by drawing revision, wire by the foot, lot traceability, kitting, and test records.
- How to Quote a Wire Harness From a Customer DrawingStep-by-step wire harness quoting: read the drawing, build the BOM, price wire and connectors, time every termination, and add NRE, test and scrap.
- Wire Harness Labor Time Standards: Building and Tuning Your OwnHow to build labor time standards for wire harness and cable assembly: operation-level times, setup vs run, complexity factors, and tuning from actual job data.
Manufacturing hubs
- WHMA and wire harness manufacturing: the A-620 standard, harness BOMs and the ERP problems that followWHMA and wire harness manufacturing: IPC/WHMA-A-620, crimp and cable assembly requirements, and the ERP, BOM and private AI issues harness shops face.
- IPC and its standards: what electronics manufacturers need to know, and the ERP and data work behind themIPC standards explained for electronics manufacturers: IPC-A-610, J-STD-001, IPC-6012 and IPC/WHMA-A-620, plus the ERP, traceability and private AI issues EMS shops face.