Paperless Parts API Documentation and ERP Integration
paperless parts api documentation
Also searched as
- paperless parts integration connector
- paperless parts sso single sign on
- paperless parts workflow
- paperless parts nesting
- paperless parts training videos
Short answer
Paperless Parts is a quoting and order management platform for custom manufacturers. It publishes developer documentation for an API, and it supports integrations that push accepted quotes and orders into an ERP. The practical pattern is to treat Paperless Parts as the system of record for quotes and send the won order, parts and routing into the ERP.
Applies to: Paperless Parts cloud platform with a job shop or mid-market ERP such as JobBOSS, E2, ProShop, Global Shop or similar; capabilities vary by plan, so confirm with the vendor
How to approach a Paperless Parts to ERP integration
- 1Ask Paperless Parts which integration options your plan includes: a native connector for your ERP, a file or API based export, or custom work. Native connectors exist for several job shop ERPs, but check the current list for yours.
- 2Read the vendor's developer documentation for authentication, the order, quote and part objects, and rate limits. Use their portal rather than a copy, because endpoints change.
- 3Define the handoff event: usually an order accepted or a quote marked won. Decide what must cross: customer, part numbers, quantities, materials, operations, due dates, drawings and notes.
- 4Map each field to the ERP: customer to customer master, part to item master, operations to routing, with a rule for new customers and new parts.
- 5Build the sync with the vendor connector, a webhook plus a small service, or scheduled API polling, and write a clear log of each transfer.
- 6Test with a handful of orders including revisions, rework and cancelled orders, then decide who owns exceptions.
- 7Plan SSO and user provisioning with your IT team before rollout, so staff do not keep local passwords.
What the API is for
A vendor API for a quoting tool typically covers reading and creating quotes, orders and parts, retrieving files, and sometimes receiving events. In practice integrators use it for three jobs: pulling won orders into the ERP, pushing ERP-side status back to the customer portal, and feeding quote data into reporting.
Because details differ by plan and change over time, treat any endpoint list in a third-party article as a hint only. Use the vendor's documentation and a sandbox or test account for anything you build.
SSO, workflow and nesting
Single sign-on for a cloud quoting tool is normally SAML or OIDC against your identity provider, such as Microsoft Entra ID or Okta, and is often limited to higher plans. Ask for the exact protocol, whether just-in-time provisioning is supported and how roles map to estimator, sales and admin groups.
Workflow and nesting are product features, not API features: quoting workflows route a request through estimators and approvers, and nesting estimation helps price sheet metal by estimating material use. Verify how nested material cost reaches the quote and whether nesting output travels into the ERP, because often it does not.
Training and getting unstuck
The vendor provides help articles, onboarding and video tutorials; use those for estimator training and keep a short internal runbook for your own pricing rules, material tables and approval thresholds. Integration issues are usually mapping problems, such as a part number that exists in the ERP under a different revision scheme.
Try it here, free
Paperless Shop Floor ROI Calculator
Calculate labor time saved and rework avoided by replacing paper travelers and work orders with digital shop-floor terminals or tablets.
Common pitfalls
- !Building directly against endpoints from an old blog post instead of current vendor documentation.
- !No rule for duplicate customers and parts, so each won order creates new masters.
- !Syncing the order without the routing, then re-keying operations in the ERP.
- !Treating SSO as an afterthought and leaving local accounts active after offboarding.
- !Assuming nesting results flow into the ERP bill of material without checking.
How an ERP-grounded AI assistant handles this
A private assistant can sit beside both systems, comparing quoted routings and costs in Paperless Parts to actual job costs in your ERP and flagging estimators whose quotes consistently miss. Because it runs on your infrastructure, drawings and customer terms are not sent to a public model.
Frequently asked questions
Does Paperless Parts have an API?
Yes, the vendor publishes developer documentation for integrations. Access, endpoints and limits can depend on your plan, so confirm with the vendor and use their current documentation instead of a third-party copy.
How do I connect Paperless Parts to my ERP?
Check for a native connector for your ERP, otherwise use the API or webhooks to move won orders, parts and routings into the ERP. Define the handoff event and the field mapping first.
Does Paperless Parts support SSO?
Single sign-on is typically available through a standard identity provider integration, sometimes only on certain plans. Ask the vendor for the protocol, provisioning behavior and role mapping before you commit.
Does nesting data go into the ERP?
Not automatically in most setups. Nesting helps estimate material in the quote. Whether nested results become ERP material requirements depends on the connector, so test it with a real order.
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Stuck on Paperless Parts (quoting) with job shop ERP?
Talk to engineers who work inside Paperless Parts (quoting) with job shop ERP every week, and who build private AI that answers these questions from your own ERP data.
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