Casting RFQ Package Template
A vague casting RFQ gets vague quotes. This template collects the part definition, alloy, process, tolerances, quantities, inspection requirements and tooling terms in one place so that foundries can price the same thing and you can compare answers.
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Casting RFQ Package Template
Request for Quotation: Castings
From: Acme Fluid Systems Inc. Contact: Jordan Lee, Senior Buyer RFQ date: 2026-10-20 Quote due: 2026-11-10
We invite your quotation for the casting described below. Please state any exceptions, alternate process suggestions and cost reduction ideas in your response.
Part Definition
| Item | Detail |
|---|---|
| Part number and revision | CV-4410 Rev C |
| Description | Pump housing, two-piece design, internal cored passages |
| Alloy and specification | Ductile iron 65-45-12, ASTM A536 |
| Approximate as-cast weight | 22 lb |
| Preferred process | No-bake sand |
| Casting tolerance standard | ISO 8062 CT9 |
Quantities and Release
| Item | Quantity |
|---|---|
| Prototype or first article | 10 pieces |
| Estimated annual usage | 2,400 pieces |
| Release method | Blanket PO with scheduled releases |
Quality Requirements
Visual per MSS SP-55, dimensional layout of first articles, pressure test of each casting at 150 psi, chemistry and mechanical test bar per heat.
Supplier must provide material certification, heat lot traceability and first article inspection results before production release. Notify the buyer before any change of process, pattern, location or sub-tier source.
Tooling Terms
Tooling ownership: To be quoted both ways
Please itemize pattern, core box and gauge cost separately, state expected tooling life in pieces, and describe maintenance responsibility and storage.
Delivery and Packaging
FOB supplier. Dunnage packed in returnable containers. Required first shipment 14 weeks after PO.
Price Response
| Quantity break | Piece price | Tooling charge | Lead time |
|---|---|---|---|
| Prototype | |||
| Up to 500 | |||
| 501 to 2,500 | |||
| Over 2,500 |
Acknowledgment
Starting point for a casting RFQ, not legal advice. Add your standard terms and conditions, and attach the drawing, 3D model, specification and quality clauses as separate files. Tolerance grade names refer to ISO 8062 casting tolerance classes; confirm what your drawing actually requires.
Manage RFQs and supplier quotes in your ERP
Optional review of how RFQs, quotes and tooling records could be tracked together on your own servers.
Optional. The tool and every export work without this. No spam.
How to use the template
Fill in the fields, then export a PDF or Word file and attach the drawing and 3D model. Name the specification for the alloy, not just a family, and give a weight so the foundry can check yield. State the casting tolerance standard you intend, such as an ISO 8062 grade, so that dimensions are priced consistently. Give both prototype and annual volumes, because pattern investment and process choice depend on them. Ask for tooling to be quoted both ways when you are open to supplier owned tooling.
What makes a casting RFQ comparable
Foundries quote differently on process, yield, tooling life and finishing. A fair comparison needs the same alloy, tolerance, machining stock, inspection scope, and delivery basis in every request. The price response table forces quantity breaks and a separate tooling charge, which prevents hidden tooling in the piece price. Ask for lead time on tooling and on production, and for the foundry's own cost reduction suggestions, such as changes to wall thickness or parting line that raise yield.
- Alloy specification, not just family
- Tolerance standard and machining stock stated
- Quantity breaks with separate tooling charge
- Inspection, certification and traceability scope
Common mistakes
Leaving out the revision level leads to quotes on old drawings. Not stating who owns the tooling creates disputes later. Omitting inspection requirements such as pressure testing or radiography gets you a price that excludes them. Sending the RFQ to many foundries without checking process fit wastes everyone's time; match investment, sand and die casting suppliers to the part. Finally, include the expected first shipment date, because pattern lead time is often the true constraint.
Frequently Asked Questions
What drawings should accompany a casting RFQ?
Send the part drawing with revision, a 3D model if available, the material specification, any inspection or test requirements and applicable quality clauses. Mark machined surfaces and datums, because they affect gating, machining stock and tolerance planning.
Should I specify the casting process?
State a preference if function, volume or tolerance requires it, but also ask the foundry to recommend an alternative. A different process, such as shell mold instead of green sand, sometimes improves quality or cost for the same part.
Who should own the tooling?
It depends on volume, your control needs and the foundry's policy. Buyer owned tooling gives you portability, while supplier owned tooling can reduce upfront spend. Ask for both quotes and compare total cost over the expected volume.
What quantity breaks should I ask for?
Ask for prototype, low production and full annual volume breaks, plus a price for the tooling. Foundries often change process and yield with volume, so a single price at one quantity hides the real cost curve.
If you want RFQs, supplier quotes and tooling records kept together and compared inside your ERP, we can build that on your own servers.
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