EU Declaration of Conformity (CE) Template
Every CE marked product placed on the EU market needs a declaration of conformity, and market surveillance authorities ask for it first. This template follows the structure used across the harmonisation directives so you can complete one quickly and adapt it.
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EU Declaration of Conformity (CE) Template
EU Declaration of Conformity
1. Product: Servo drive controller, type SDC-400 2. Identification: SDC-400-A, serial numbers from 100001 3. Manufacturer: Alpine Automation GmbH, Industriestrasse 22, 6020 Innsbruck, Austria
Responsibility
This declaration of conformity is issued under the sole responsibility of the manufacturer.
Object and legislation
The object of the declaration described above is in conformity with the relevant Union harmonisation legislation: Machinery Regulation, Low Voltage Directive 2014/35/EU, EMC Directive 2014/30/EU, RoHS Directive 2011/65/EU
References to standards
References to the relevant harmonised standards used or to the specifications in relation to which conformity is declared: EN 61800-5-1, EN 61800-3, EN IEC 63000. Use the edition and year currently in force.
Notified body and additional information
Notified body: Not applicable
Technical file held at the manufacturer address. Authorised person for technical documentation: Head of Compliance.
Signed for and on behalf of
Place and date of issue: Innsbruck, 2026-10-20 Name and function: Managing Director
A layout starting point, not legal advice. Required content differs by directive or regulation, and the standards list must reflect the editions you actually applied. Keep the declaration with the technical file and make it available in the languages required by the member states where the product is sold.
Tie declarations to item revisions
Optional: a short note on linking conformity records to ERP and PLM revisions.
Optional. The tool and every export work without this. No spam.
How to use the template
Enter manufacturer data, the product identification and the list of directives or regulations that apply. Then list the harmonised standards you actually used, and any notified body involved. Export to PDF for signature or to Word for further editing. A single declaration may cover several directives if one product falls under them, for example low voltage, EMC and RoHS together.
Structure and content
The model declaration in the EU decision on a common framework for product marketing sets out the standard fields. Specific directives add details. Check the text of each directive that applies to your product.
- Product identification that allows traceability, such as model, batch or serial number
- Name and address of the manufacturer, or authorised representative if applicable
- Statement that it is issued under the manufacturer's sole responsibility
- List of legislation and references to harmonised standards, with editions
- Notified body details where one was involved, and signature with place and date
Common mistakes
Frequent errors include citing repealed directives, listing standards the product was never tested against, leaving out RoHS or the radio equipment rules where relevant, and signing without a complete technical file behind it. Another is not versioning the declaration when a standard is revised or the design changes. Link the declaration number to the item revision in your PLM or ERP so the right version is retrievable by serial number.
Frequently Asked Questions
Who signs the declaration of conformity?
A person authorised by the manufacturer, or by the authorised representative, signs on their behalf. The name and function should be stated so the authority knows who took responsibility.
Can one declaration cover several directives?
Yes. Where a product falls under more than one directive, one declaration can cover all of them, as long as it identifies each and the relevant standards clearly.
Does the declaration need to be translated?
It must be translated into the language or languages required by the member state where the product is placed on the market or made available. Check national requirements.
How long must I keep it?
Typically ten years after the product is placed on the market, unless the specific legislation says otherwise. Keep it together with the technical documentation.
If your item and revision data lives in an ERP or PLM, we can help link declarations to serial numbers. This template needs no contact to use.
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