Excel Manufacturing Production Template: Plan and Track Orders, Hours and Yield
Small manufacturers often start production planning in Excel. This worksheet gives you a clean layout: orders, work centers, due dates, planned and actual quantities, with hours, attainment and yield calculated for you. Edit the rows, then export to Excel to share or build on.
| Order | Part | Work center | Status | Due date | Planned qty | Good qty | Scrap qty | Std rate (units per hour) | Planned hours | Attainment % | Yield % | |
|---|---|---|---|---|---|---|---|---|---|---|---|---|
16 hrs | 65% | 97.7% | ||||||||||
30 hrs | 0% | 0% | ||||||||||
10 hrs | 98% | 98% | ||||||||||
16 hrs | 43.8% | 97.2% | ||||||||||
8 hrs | 0% | 0% |
Planned hours = planned quantity divided by the standard rate. Attainment compares good quantity with plan. Yield compares good with good plus scrap. Add a row per order and work center step if one order passes through several operations.
Get production status straight from your ERP
An optional walkthrough of answering late-order and yield questions from live ERP data, on-premises, without maintaining a separate spreadsheet.
Optional. The tool and every export work without this. No spam.
How to use the worksheet
Add one row per order and work center step. Enter the planned quantity and the standard production rate for that step in units per hour. As production runs, update good and scrap quantities and the status. The sheet calculates planned hours, attainment against plan and yield per row, plus totals and overall percentages. Sort by due date to find what is at risk, and filter by work center to see load.
- One row per order and operation.
- Update good and scrap quantities at least once per shift.
- Use status to separate planned, active and finished work.
- Export to Excel for weekly reviews or to add charts.
The three numbers it calculates
Planned hours show how much capacity an order needs: quantity divided by rate. Add them by work center and compare with available hours to see overload. Attainment is good quantity divided by planned quantity and tells you progress against the plan. Yield is good divided by good plus scrap and shows how much material and time turn into sellable output. A low yield with high attainment means you are hitting quantity by making scrap, which hides cost.
Growing beyond a spreadsheet
Spreadsheets work well for a handful of orders and one planner. They struggle when several people edit, when materials and BOMs drive the schedule, or when you need history. Signs you are outgrowing Excel include version conflicts, late orders discovered by phone call, no link between inventory and production, and hours spent re-keying shop floor data. At that point an MRP or ERP system, or a scheduling layer on top of your current ERP, pays for itself.
Common mistakes
Frequent problems are using optimistic standard rates, ignoring setup and changeover time, mixing units per hour with units per shift, and overwriting plan numbers so the original commitment is lost. Keep the original plan in the planned column and track changes elsewhere. Also check that the rate reflects the real bottleneck work center, not the fastest machine in the route.
Frequently Asked Questions
Can I use this as an Excel production template?
Yes. Edit the rows in the browser and export to Excel. The exported file keeps the columns and values, so you can continue in Excel, add your own charts or paste it into an existing workbook. It is free and needs no sign up.
How do I calculate production yield?
Yield equals good units divided by total units produced, which is good plus scrap, multiplied by 100. If you made 588 good parts and 12 scrap parts, yield is 98 percent. Track it per order and work center to find where losses occur.
What standard rate should I enter?
Use a rate based on time studies or recent actual runs, not the machine's rated speed. Include normal minor stoppages. If setup is significant, add it as a separate row or reduce the effective rate for short runs so planned hours are realistic.
How is this different from a production schedule?
This worksheet tracks quantity, hours and yield by order. A production schedule sequences orders across machines and days. Use this to measure progress, and pair it with a schedule or master production schedule when you need to commit dates.
If your production data already lives in an ERP, Netray can add a private AI layer that answers questions like which orders are late and why, on your own servers, without a separate spreadsheet.
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Keep exploring
Free tools
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ERP fixes and how-tos
- Sage X3 Production Planning, Scheduling and TrackingHow Sage X3 production planning works: master data, MRP, work orders, scheduling and shop floor tracking, and what to set up first. Practical overview.
- Infor LN Enterprise Planning Not Generating Planned OrdersWhy Infor LN Enterprise Planning produces no planned orders for an item with demand, and a step by step check of planning data, horizons and order policies.
- SAP Business One production planning: MRP, production orders, cost and variancesSAP Business One production planning end to end: MRP, planned to released orders, cost rollup, variance reporting and when you need a manufacturing add-on.
Runs with your ERP
- SAP SuccessFactors Time Tracking with S/4HANA: labor time for payroll and costingHow SAP SuccessFactors Time Tracking feeds time data to S/4HANA payroll and costing for manufacturers: data flows, setup, pitfalls, alternatives and private AI.
- Spreadsheet Server with SAP Business One: live Excel reporting on inventory, sales and costHow insightsoftware Spreadsheet Server gives Excel live drill-down on SAP Business One inventory, sales and production cost data, with setup and pitfalls.
- RFgen Mobile Foundations with JD Edwards EnterpriseOne: labor trackingHow RFgen Mobile Foundations adds work-center labor tracking and barcode apps to JD Edwards EnterpriseOne: start/stop time per work order, setup and pitfalls.
Guides
- Capacity Requirements Planning Configuration in SyteLineConfigure SyteLine Capacity Requirements Planning with work center capacity, routing-based load calculation, and bottleneck analysis for production scheduling.
- How to Track Actual vs Estimated Hours in a CNC Machine ShopHow CNC job shops track actual versus estimated hours by operation, collect clean labor data, read the variance and feed corrections back into quotes.
- How to Configure Labor Tracking in Infor SyteLineStep-by-step guide to configuring labor tracking in Infor SyteLine, including employee setup, time entry methods, labor rate configuration, and efficiency reporting.
AI on your ERP
- AI for SyteLine Production Planning and Scheduling (MRP and APS)AI for SyteLine production planning and scheduling: explain late jobs, find constraint work centers, review MRP output and APS results in plain English, privately.
- AI for Dynamics 365 Production Control: Orders, Planning and SchedulingAI for Dynamics 365 F&SCM production control: production orders, BOM and route data, master planning and scheduling, explained in plain English on private servers.
Software
- MRPeasyMRPeasy is a cloud MRP and ERP system for small manufacturers. See its modules, integrations, limitations and alternatives for shortlisting.
- SAP S/4HANASAP S/4HANA explained for manufacturers: core modules, deployment options, APIs and IDocs, honest limitations, alternatives and where AI helps on top of it.