MRP Weekly Planner Review Agenda Template
A weekly planning meeting works when it is short, based on exceptions and ends with owned actions. This template gives a ready agenda, a shortage log and an action list you can export.
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MRP Weekly Planner Review Agenda Template
MRP Weekly Review
Acme Precision Ltd, Plant 2 Date: 2026-10-26 Chair: Materials Manager Attendees: Planners, buyers, production supervisor, quality representative Last MRP run: 2026-10-26 05:00 net change Focus this week: Shortages
Context: Two supplier delays on castings, new customer order for 200 assemblies.
Agenda
| # | Topic | Minutes | Lead |
|---|---|---|---|
| 1 | Review of last week's actions | 5 | |
| 2 | Material shortages for the next 2 weeks | 15 | |
| 3 | Past-due purchase orders and supplier promises | 10 | |
| 4 | Past-due and aged production orders | 10 | |
| 5 | Action messages: release, expedite, defer, cancel | 10 | |
| 6 | Demand changes and new orders | 10 | |
| 7 | Excess and slow-moving stock | 5 | |
| 8 | Data issues found (BOM, lead time, UoM) | 5 |
Shortage log
| Item | Needed by | Short qty | Cause | Action | Owner |
|---|---|---|---|---|---|
Action list
| # | Action | Owner | Due date | Status |
|---|---|---|---|---|
| 1 | ||||
| 2 | ||||
| 3 | ||||
| 4 |
Data corrections to raise
List any master data errors found this week, such as lead time, BOM quantity, lot size or unit of measure, with the owner who will correct them.
Sign-off
A starting point, adapt the agenda times and columns to your plant. Keep the meeting short and drive it from the exception list, not from a tour of every item.
Automated shortage list
Optional: see how the weekly shortage list can be produced from your ERP without manual extraction.
Optional. The tool and every export work without this. No spam.
How to use it
Fill in the plant, date, attendees, time of the last MRP run and the focus for the week. The tool builds the agenda, shortage log, action list and data correction section into a single document. Export to PDF or Word, print it, or paste it into minutes. Prepare the shortage list from the MRP exception report before the meeting so time is spent on decisions.
Why this agenda order
The meeting starts with last week's actions to build follow-through. Shortages in the next two weeks come next because they have the highest cost of delay. Past-due supplier orders and shop orders follow, since late supply is the usual cause of shortages. Action messages and demand changes are handled after the urgent items. Excess stock and data issues close the meeting so they are not forgotten.
Tips for a useful meeting
Small habits decide whether the meeting changes anything.
- Limit it to 60 minutes and cut the least critical topic first.
- Every shortage needs a cause, an action and a named owner.
- Record supplier promise dates, not just PO due dates.
- Raise master data errors as actions, not side conversations.
- Review closed actions to see which causes repeat.
Frequently Asked Questions
How long should a weekly MRP review take?
About an hour for most plants, with a prepared exception list. If it regularly runs longer, the items probably need splitting into a daily planner routine and a weekly cross-team meeting about actions that need decisions.
Who should attend?
Planners, buyers, a production or scheduling representative and someone from quality or engineering when data or specification issues are on the list. Sales joins when demand changes are the focus.
What should I bring?
The MRP exception report, a shortage list for the next two weeks, the list of past-due purchase and production orders, and last week's action list. Bringing supplier confirmations saves time on promise dates.
How do I stop the same shortages repeating?
Record the cause for each one. After a month, group by cause: lead times, supplier reliability, BOM errors, inventory accuracy or demand changes. Fix the top cause as a standing action rather than expediting each case.
If your team spends the meeting preparing the shortage list by hand, we can show how that list can be generated from your ERP automatically and read-only.
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