Rubber Molding Job Quotation Template
A good rubber quotation states exactly what the customer is buying, so later disputes about compound, tolerance and quantity have nowhere to hide. This template captures part identity, compound callout, tolerance class, price breaks, tooling, lead time, assumptions and terms in one clean document.
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Rubber Molding Job Quotation Template
Quotation Q-2026-1187
From: Midwest Elastomer Products Inc. To: Prairie Hydraulics LLC Attention: Procurement, J. Alvarez Date: 2026-10-20 Valid for: 30 days from the quote date
Part and specification
| Item | Detail |
|---|---|
| Part number and revision | PH-4410-B Rev C |
| Description | Hydraulic cylinder wiper seal, molded, 62 mm OD |
| Compound | NBR 70 Shore A, ASTM D2000 M2BG 710 A14 B14 (per drawing) |
| Tolerance class | ISO 3302-1 M3 |
| Process | Compression molding |
Pricing
| Quantity break | Unit price (USD) |
|---|---|
| Break 1 | $0.84 (1,000 to 4,999 pcs) |
| Break 2 | $0.71 (5,000 to 24,999 pcs) |
| Break 3 | $0.63 (25,000+ pcs) |
Tooling and lead time
Tooling: $4,800 for 8-cavity compression mold Lead time: Tooling 5 weeks; first articles 1 week after; production 3 weeks after approval
Assumptions and exclusions
Pricing assumes the compound is available at current raw material cost. Parts are deflashed per the supplier standard. Dimensional inspection of critical characteristics per the control plan. Packaging in poly bags of 500.
Not included unless stated: freight, duties, special certifications, PPAP or FAI submission, customer-specific packaging labels, and design changes after quote.
Terms
Quantities may vary by plus or minus 10 percent unless otherwise agreed. Compound pricing is subject to review if raw material cost changes materially during the quote validity period. Tooling remains the property of the party stated in the purchase order. Payment terms and warranty per the supplier's standard terms of sale.
Acceptance
This is a starting-point template, not legal advice. Have your own terms of sale reviewed by counsel. ISO 3302-1 defines dimensional tolerance classes for molded rubber products; confirm the class and any critical dimensions against the drawing. Check the ASTM D2000 callout against the customer's drawing.
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How to use it
Fill in customer and part details first, then the compound callout and tolerance class exactly as shown on the drawing. Enter price breaks that correspond to your cost model, such as the output of the quote worksheet. Add tooling and lead time, then edit assumptions to reflect what your price actually depends on. Export to PDF or Word and send it with the drawing revision referenced.
- Quote against a specific drawing revision, not a verbal description.
- List price breaks in clearly non-overlapping quantity ranges.
- State what is excluded, such as freight, PPAP and special packaging.
Standards you may reference
Dimensional tolerances for molded rubber parts are often called out by ISO 3302-1, which defines classes such as M1 to M4 depending on precision and whether a dimension is fixed or closure-affected. Material properties are frequently specified by ASTM D2000 or SAE J200 line callouts. Seals may also cite ISO 3601 for O-ring dimensions and AS568 for inch sizes. Quoting the exact reference removes ambiguity about what you are agreeing to supply.
Protecting your margin
The assumptions section matters as much as the price. Tie validity to raw material cost, define quantity tolerance, and make clear whether tooling is customer-owned or supplier-owned. Specify who pays for first-article inspection and whether samples are billed. If the part has cosmetic or critical features, state the inspection level, since tighter acceptance drives reject rate and therefore price. These notes make re-quotes defensible when a customer changes scope.
Common mistakes
Frequent problems include quoting without a drawing revision, accepting a compound callout you cannot source, leaving the tolerance class blank so the customer assumes the tightest, and giving a lead time without separating tooling from production. Another is forgetting the quote validity date when raw material prices are volatile. Review the quote against your costing worksheet before sending, so price breaks reflect real setup and scrap.
Frequently Asked Questions
What should a rubber part quote include?
Part number and revision, compound callout, hardness, tolerance class, process, price breaks, tooling charge, lead time, assumptions, exclusions, validity and payment terms. Anything the price depends on belongs in the quote, not in an email thread.
Is tooling usually quoted separately?
Yes, most custom molded parts carry a one-time tooling charge for the mold. State cavity count, ownership and expected life. Some suppliers amortize tooling into piece price, which should be stated clearly if so.
What is ISO 3302-1?
It is a standard defining dimensional tolerances for molded rubber products, with classes M1 to M4 that vary by precision and dimension type. Referencing it on the quote and drawing removes disputes about acceptable variation.
Can I edit the terms text?
Yes, every field and block is editable before export. The terms are generic starting wording only. Replace them with your own reviewed terms of sale, and have counsel review them before use.
Netray can generate quotes like this directly from your ERP item and routing data, with a human approving every price. Ask for a short review of how quotes are produced today.
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