SAP Business One Period End Close Checklist for Month End and Year End

How to use this checklist

Run it on the same working day each month, with owners named next to each group. Tick items as you complete them, then export the PDF as the close file. Items marked critical are those where a miss tends to cause a misstatement or force a period to be reopened. Adapt the list for your tax regime and business: a company with no fixed assets can skip depreciation, and a single currency company can skip revaluation. Add your own lines for local statutory filings.

Reconciling inventory to the ledger

In B1 with perpetual inventory, every stock movement posts to the G/L, so the inventory valuation by item should equal the inventory control account balance. Differences usually come from manual journals to the control account, items with the wrong group, landed cost timing or production variances not yet posted. Run the inventory audit report for the month and the G/L account balance for the same date, then trace the gap by document type. Fix by correcting the source, not by a plug journal.

• Compare totals by item group first
• Exclude manual journals when tracing, then add them back
• Check receipts with no matching invoice
• Check closed production orders with variances