AS9102 Form 1 Part Number Accountability Template
AS9102 defines a first article inspection report in three forms. Form 1 is the cover record that says which part, drawing revision and lot the FAI covers, why it was triggered and who signed it. This template builds that page in your browser and exports it to PDF, Word or Excel.
Fill in
AS9102 Form 1 Part Number Accountability Template
First Article Inspection Report: Form 1, Part Number Accountability
Organization: Northfield Precision Machining Inc. Supplier or CAGE code: 1ABC2 FAI report number: FAI-2026-0142 Report date: 2026-10-20 Purchase order: PO 4500091822
Part Identification
| Field | Entry |
|---|---|
| Part number | A2214-0087 |
| Part name | Actuator Bracket, Machined |
| Part revision | C |
| Drawing number | A2214-0087 |
| Drawing revision | C |
| Serial or lot number | LOT 4417-01 |
FAI Scope
| Field | Entry |
|---|---|
| FAI type | Full FAI |
| Reason for FAI | New part |
| Baseline FAI reference | N/A |
Remarks
First production lot after tooling release. Special process certificates attached on Form 2.
Linked Records
Form 2 (Product Accountability, Materials, Special Processes and Functional Testing): attached. Form 3 (Characteristic Accountability, Verification and Compatibility Evaluation): attached. Ballooned drawing: attached.
Approvals
Structure follows the Form 1 intent of AS9102 (part identification, FAI scope, approval). Always confirm field wording against the AS9102 revision and customer-specific requirements that apply to your contract. This is a working template, not the controlled standard form.
Pre-fill FAI packages from your ERP
Want part, revision and lot data pulled into your FAI forms automatically? Ask for a short review of your setup.
Optional. The tool and every export work without this. No spam.
How to use the template
Enter the part, drawing and revision exactly as they appear on the released drawing and the purchase order. Select the FAI type and the trigger, then add the baseline report number if you are doing a partial FAI. Export the document and attach Form 2 and Form 3 plus the ballooned drawing. Everything stays in your browser, nothing is sent to a server, so you can use real part data.
- Copy part and drawing revision from the released drawing, not from memory
- One FAI report number per part number and lot
- Name the trigger in plain words so the reviewer sees the scope at a glance
- Keep the export with the lot traveler
What AS9102 asks of Form 1
AS9102 requires an FAI when a part is new, when the design changes, when the process or source changes, or when production has lapsed for a defined period (the standard cites two years unless the customer specifies otherwise). Form 1 records the identification of the part, the drawing and revision, the FAI type and the signatures. A full FAI covers every characteristic; a partial FAI is limited to what changed and must reference the baseline report.
Worked example
A machine shop receives a revision change on a bracket that moves a bore location and changes a plating callout. It selects Partial FAI, reason Engineering change, cites the earlier full FAI as baseline, and inspects the bore, the surrounding dimensions that could be affected and the new plating process. Form 1 shows the scope, Form 3 lists only the affected characteristics, and Form 2 lists the new plating certificate.
Common mistakes and ERP notes
The usual mistakes are a drawing revision that does not match the purchase order, a missing baseline reference on a partial FAI, and a report number that is reused across lots. In an ERP such as SAP QM, Infor SyteLine, Epicor or Oracle, store the FAI report number against the lot or serial and make the inspection plan check that a current FAI exists before first shipment.
Frequently Asked Questions
Is this the official AS9102 form?
No. AS9102 is published by SAE International under the IAQG and the standard text is copyrighted. This tool follows the structure and intent of Form 1 so you can produce a clean record, and you should map it to the form wording your customer and registrar expect.
When do I need a partial FAI instead of a full one?
A partial FAI applies when only some characteristics are affected by a change, such as a revised dimension or a changed process step. You need a baseline FAI to reference, and you must justify why the unaffected characteristics need no reinspection. A new part or a new source normally needs a full FAI.
Who signs Form 1?
The person who performed or compiled the FAI and an authorized quality representative sign it. If your customer requires review or approval of the FAI package, their delegate signs after your release. Check the purchase order and any flowed-down quality clauses.
Can I export it to Excel?
Yes. The document exports to PDF, Word and Excel from the page. Many suppliers keep Form 1 in a spreadsheet alongside Form 3 so reviewers can see both in one workbook.
If you are copying part, revision and lot data into Form 1 by hand, we can pull it from your ERP and pre-fill the FAI package on your own servers.
Related Tools
AS9102 Form 3 Characteristic Accountability Worksheet
Record each ballooned characteristic with nominal, tolerance, actual and automatic pass or fail, then export to Excel.
Compliance & ContractsAerospace Certificate of Conformance Template
Create a certificate of conformance for aerospace parts with order data, specifications, traceability and a signed statement.
Aerospace & DefenseAerospace Key Characteristics Worksheet
List key characteristics, their risk, control method and capability so variation is managed where it matters most.
Aerospace & DefenseFirst Article Inspection (AS9102) Checklist
A 30-point checklist for complete, first-pass-acceptable AS9102 FAIs - planning, Form 1/2/3 completeness, characteristic accountability, and the delta FAI triggers teams miss.
More Aerospace & Defense tools
See all- FOD Prevention Program Checklist
- AS9102 Form 2 Product Accountability Template
- Nadcap Special Process Supplier Approval Tracker
- Aerospace Material Review Board Disposition Template
- Aerospace Delta FAI Trigger Worksheet
- Aerospace Supplier OTD and Quality Rating Calculator
- Aerospace Delta FAI Cost Savings Calculator
- Aerospace Internal Audit Programme Planner Worksheet
- Aerospace MRB Nonconformance Disposition Record Template
Keep exploring
Free tools
- First Article Inspection Report Template (AS9102, Excel)A free FAI report built on the AS9102 structure: part accountability, product accountability and characteristic accountability with ballooning guidance, exportable to Excel.
- AS9102 Form 2 Product Accountability TemplateFill in AS9102 Form 2 style product accountability records for raw materials, special processes and functional tests, then export a PDF or Word file.
- AS9102 Form 3 Characteristic Accountability WorksheetRecord each ballooned characteristic with nominal, tolerance, actual and automatic pass or fail, then export to Excel.
ERP fixes and how-tos
- How to Populate AS9102 First Article Inspection Forms From ERP DataWhich AS9102 Form 1, 2 and 3 fields can come from the ERP, how to trigger a new or partial FAI from engineering changes and routing changes, and what stays manual.
- What Is First Article Inspection in SAP, and How to Run It in QMFirst article inspection in SAP means inspecting the first piece of a production run through QM. Learn the inspection type, lot trigger and results recording.
Guides
- How to Price First Article Inspection (AS9102) in an Aerospace QuoteHow to price AS9102 first article inspection in aerospace quotes: ballooning, CMM programming, outside lab, process certs and delta FAI, without losing margin.
- SyteLine First Article Inspection (FAI) Process ConfigurationConfigure SyteLine first article inspection for new part qualification. Set up FAI plans, measurement recording, and AS9102 compliance reporting in CloudSuite Industrial.
- First Article Inspection in a CNC Machine Shop: Process, Paperwork and Time SaversFirst article inspection for CNC machine shops: ballooning drawings, AS9102 forms, CMM programming, when FAI is required and how to cut the paperwork time.
Software
- 1factory1factory explained: cloud quality management with drawing ballooning, inspection plans, FAI, SPC and supplier quality, plus integrations and alternatives.
- Net-InspectNet-Inspect explained: cloud quality platform for aerospace supply chains, FAI and supplier quality data exchange, with integrations, limits and alternatives.