Oracle EBS GL Period Close Checklist (Free)

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14 critical items still open - these are the highest-risk gaps.

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Before close: subledger cut-off

Confirm the close calendar and cut-off dates with all subledger ownersCRITICALEnter or reject all pending Payables invoices and clear invoice holds that block accountingCRITICALRun Payables Approval and resolve invoices that fail validationComplete Receivables transactions and receipts for the periodCRITICALReceive all goods for the period and process pending receiving transactionsRun Inventory cost processing and resolve pending material transactionsCRITICALPost depreciation in Fixed Assets and review additions and retirements

Subledger accounting and transfer

Run Create Accounting for each subledger and review accounting errorsCRITICALResolve all unaccounted transactions for the periodCRITICALTransfer subledger journals to General LedgerRun the journal import in GL and clear import errorsCRITICALCheck that the interface tables hold no stuck rows for the periodRun the unposted and unaccounted transactions reports and file the output

General Ledger processing

Post all journal batches for the periodCRITICALReview journals in error, unposted or on hold and resolve themCRITICALRun recurring and allocation journals and post themRun revaluation for foreign currency balances and post the resultsRun translation for reporting currencies where requiredRun consolidation or eliminations for the period if applicableReview suspense account balances and clear themCRITICALEnter manual adjustment journals with approvals and support attached

Reconciliation and review

Reconcile AP, AR, Inventory and Fixed Assets subledger balances to the GL control accountsCRITICALReconcile bank accounts and clear unreconciled itemsRun the trial balance and review unusual movementsReview income statement and balance sheet against prior period and budgetReview intercompany balances and settle differencesObtain sign-off from the controller on reconciliationsCRITICAL

Period status and hand-off

Close subledger periods in dependency order, with Payables and Receivables before GLCRITICALClose the GL period and confirm status is ClosedCRITICALOpen the next GL period and confirm the next subledger periods are openArchive reports and reconciliation evidence for auditRecord issues and fixes for the next close reviewUse Permanently Closed only after final sign-off, as it cannot be reopened by users

Complete every critical item before you close the GL period. Anything unchecked at close should have a named owner and a due date.

Get a live close status view from EBS

An optional review of how open-item and period-status questions could be answered from your own data.

Optional. The tool and every export work without this. No spam.

How to use the checklist

Copy the checklist into your close calendar and tick items as they finish. Critical items are those that, if skipped, usually mean a reopened period or a wrong trial balance. Assign an owner to each group, and record the concurrent request id of each program you run so the evidence is easy to find later. Export to PDF at the end of each close and file it with the reconciliations.

Why the order matters

General Ledger reflects what the subledgers send. If you close the GL period before every subledger has created accounting and transferred, late items land in a later period or need a reopen. Close each subledger period, then check for unaccounted transactions, then post in GL, then close GL. Period statuses in GL are Open, Closed, Future Entry, Never Opened and Permanently Closed, and you should know which your close policy allows.

Subledger cut-off before accounting
Accounting before transfer
Transfer and import before posting
Posting and review before GL close

Common mistakes at month end

The usual causes of a painful close are unaccounted transactions found after the fact, journals left unposted or on hold, suspense balances nobody owns, and manual journals entered without support. Another is running revaluation after the reports were already reviewed. Plan revaluation, allocations and translation early in the schedule so the review uses final numbers. Keep a standing list of recurring close exceptions and fix the root cause each quarter.

Frequently Asked Questions

In what order should I close Oracle EBS subledgers?

Close the operational subledgers such as Purchasing, Inventory, Payables, Receivables and Fixed Assets first, after creating accounting and transferring to GL. Then post in GL, review, and close the GL period last. Your own policy may add steps such as consolidation.

What is the difference between Closed and Permanently Closed?

A Closed GL period can be reopened by users with the right access if you need to post something. Permanently Closed cannot be reopened from the application, so use it only after the period is fully signed off and audited.

Why are unaccounted transactions a problem at close?

Transactions that have not been accounted by Create Accounting do not reach the GL, so the trial balance is incomplete. They can also block the subledger period from closing. Run the unaccounted transactions report before closing each period.

Does this checklist cover every EBS release?

It follows the general R12 flow with Subledger Accounting. Exact program names and options differ by module version and your configuration, so adapt the list to your own close calendar and keep what applies to you.

If your close relies on people running the same status queries every month, we can build a read-only assistant over your EBS tables that shows open items by subledger with the query it ran.

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Oracle EBS GL Period Close Checklist