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SAP HR Infotypes List: Personnel Administration and Time Management Reference

Plant HR teams and SAP HCM consultants constantly need to remember which infotype holds which data. This reference lists the infotypes used most in manufacturing HR, time management and payroll, so you can search by number or by data type and export the list.

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Infotype	Name	Area	What it holds
0000	Actions	PA	Hire, transfer, leave of absence, termination and other personnel actions with reason codes
0001	Organizational Assignment	PA	Personnel area, subarea, cost center, position, job, employee group and subgroup
0002	Personal Data	PA	Name, date of birth, gender, marital status, nationality
0003	Payroll Status	PA	Controls payroll run status, earliest personal recalculation date, last run dates
0006	Addresses	PA	Permanent and temporary addresses by subtype
0007	Planned Working Time	PT	Work schedule rule, time management status and weekly working hours
0008	Basic Pay	PY	Pay scale group and level, wage types and base salary or hourly rate
0009	Bank Details	PY	Bank account for payment of net pay and other payments
0014	Recurring Payments/Deductions	PY	Wage types paid or deducted each period, such as allowances or union dues
0015	Additional Payments	PY	One-time payments such as bonuses, with the payment date
0016	Contract Elements	PA	Contract type, probation period, notice periods, work permit flags
0019	Monitoring of Tasks	PA	Task types and dates used to trigger reminders such as probation review
0021	Family Member/Dependents	PA	Spouse, children and other dependents
0022	Education	PA	Education and training history
0023	Other/Previous Employers	PA	Prior employment history
0024	Qualifications	PA	Skills and qualifications assigned from the qualifications catalog
0025	Appraisals	PA	Appraisal results and ratings
0027	Cost Distribution	PA	Split of employee cost across cost centers or orders for reporting
0028	Internal Medical Service	PA	Medical examinations and results by subtype
0031	Reference Personnel Numbers	PA	Links between personnel numbers of the same person
0032	Internal Data	PA	Company car, badge and other internal identifiers
0035	Company Instructions	PA	Safety and company instructions given to the employee
0040	Objects on Loan	PA	Tools, laptops, keys and other company items on loan
0041	Date Specifications	PA	Date types such as entry date and service anniversary dates
0045	Loans	PY	Company loans and repayment terms
0050	Time Recording Info	PT	Time recording ID number, badge and time event authorization
0105	Communication	PA	Email, phone, user ID and other communication subtypes
0185	Personal IDs	PA	National ID, passport and similar identifiers
0267	Additional Off-Cycle Payments	PY	Payments made outside the regular payroll run
0302	Additional Actions	PA	Second-level actions that run alongside a primary action
2001	Absences	PT	Sick leave, vacation and other absence types with start and end dates
2002	Attendances	PT	Attendance types such as training or business trips, which may be paid differently
2003	Substitutions	PT	Substitution of an employee's work schedule or position
2004	Availability	PT	Standby and on-call availability periods
2005	Overtime	PT	Overtime hours with compensation type, such as pay or time off
2006	Absence Quotas	PT	Entitlement balances such as annual leave
2007	Attendance Quotas	PT	Entitlement balances for attendances
2010	Employee Remuneration Info	PT	Time-based pay data passed to payroll, such as shift premiums
2011	Time Events	PT	Clock-in and clock-out events from time recording terminals

Infotype numbers 0000 to 0999 are SAP standard, 1000 to 1999 are used by Personnel Planning and Organizational Management, 2000 to 2999 are Time Management, and 9000 to 9999 are customer-defined. Country-specific variants exist for several infotypes, so confirm in PA30 or table T582A in your system.

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How to use the infotype list

Type an infotype number such as 2005 or a keyword such as overtime, bank or probation into the search box. Each row shows the infotype, its standard name, the functional area (PA for personnel administration, PT for time management, PY for payroll) and the data it stores. Export the filtered list to Excel to paste into a functional specification, a training guide or an authorization concept, where you often have to list which infotypes a role may display or maintain.

How infotypes are organized in SAP HCM

An infotype is a screen and a database table that stores time-dependent data about an employee. Infotype 0001 data is held in table PA0001, infotype 0008 in PA0008, and time data such as infotype 2001 in PA2001. Each record has a validity period, and many have subtypes, for example infotype 0006 subtype 1 for the permanent address. Infotype ranges also tell you who owns the data: 0000 to 0999 for personnel administration and payroll, 2000 to 2999 for time management.

Table name is PA plus the four digit infotype number
Subtypes refine the meaning of one infotype
Validity dates drive history and retroactive payroll changes
Authorization object P_ORGIN controls access by infotype and subtype

Time and overtime data for plant supervisors

Supervisors most often touch infotypes 2001 for absences, 2002 for attendances, 2005 for overtime and 2003 for substitutions. Infotype 0007 decides which work schedule rule applies and whether time is evaluated, while 0050 ties an employee to a time recording terminal. When overtime does not reach payroll, check that the employee has a valid 0007 record with the correct time management status, then look at how the 2005 record was compensated.

Common mistakes

The usual errors are editing infotype 0008 without checking the effective date, forgetting that retroactive changes force a payroll recalculation, and giving users broad infotype authorization instead of a specific subtype list. Another is assuming every number exists in every country. Several infotypes are country dependent, and some listed here may be hidden by the infotype menu configured for your company.

Always check the start date before saving a pay change
Use infotype menus (T582A, T588B) to expose only what each role needs
Customer infotypes in 9000 to 9999 are not on this list

Frequently Asked Questions

What is the difference between infotype 2001 and 2002?

Infotype 2001 records absences, meaning time the employee did not work, such as sick leave or vacation. Infotype 2002 records attendances, time the employee was present but not on the usual task, such as training or a business trip. Both feed time evaluation and payroll, and both may be quota-relevant.

Where is overtime stored in SAP HCM?

Overtime is entered in infotype 2005 with a start, end, hours and a compensation type such as paid or time off. Time evaluation then uses it to create time wage types, and results are in cluster tables. Some plants instead derive overtime from clock events in 2011 without 2005 records.

Which infotype holds an employee's hourly rate?

Basic pay in infotype 0008 holds the pay scale group, level and wage types. For hourly paid staff the rate is a wage type amount or comes from the pay scale table. The capacity utilization level in 0008 and the hours in 0007 determine how pay is converted.

Can I add my own infotype?

Yes. Customer infotypes use numbers 9000 to 9999, created in PM01, with their own screens and tables. They are common for plant specific data such as certifications or PPE issue. Plan authorizations and archiving for them, since they are outside the standard infotype menus unless you add them.

If your HR data lives in SAP and you want plain-language answers over it, such as who has overtime above a threshold, we can build a read-only layer that respects your SAP roles.

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