Welding and Fabrication Quote Proposal Template
A good fabrication quote does more than state a price. It names the drawing revision, the weld code, the inspection level, the finish and the exclusions, so a later change order has something to refer to. This template covers those items on one page.
Fill in
Welding and Fabrication Quote Proposal Template
Quotation Q-24-1187
From: Ridgeline Fabrication Inc. To: Midwest Equipment Co., attention Purchasing Manager Date: 2026-10-20 Valid for 30 days from the date above.
Scope of work
Fabricate and weld 25 equipment frames per drawing EF-2200 Rev C from A36 plate and HSS, including fit-up, welding, grinding of exposed welds and shipping preparation.
Standards and inspection
Welding to AWS D1.1. Inspection included: Visual only. Welds will be performed by qualified welders using qualified or prequalified procedures as required by the governing code. Material certificates provided on request.
Pricing
| Item | Description | Qty | Unit price |
|---|---|---|---|
| 1 | Welded fabrication per scope above, finish: Prime paint | 25 | $1,840.00 |
| 2 | Tooling and fixtures (if any) | 1 | Quoted separately |
| 3 | Welding procedure qualification (if required) | 1 | Quoted separately |
Delivery and terms
Lead time: 8 weeks after receipt of order and approved drawings. Payment terms: Net 30. Prices are based on current material cost and are valid for the period stated. Material price changes beyond that period may require a revised quote.
Exclusions and assumptions
Engineering and detailing, material testing beyond mill certificates, third party inspection, installation, and taxes.
This quote assumes the drawings and revision named in the scope, no changes to weld size or inspection level, and customer approval of the first article before production.
Acceptance
This template is a starting point, not legal advice. Have your counsel review payment, liability, warranty and tooling ownership terms, and attach your standard terms and conditions to the quote.
Automate quotes from your ERP
Optional review of generating quotes from routings, material history and job costing in your own ERP.
Optional. The tool and every export work without this. No spam.
How to use it
Fill in the fields at the top, including drawing revision in the job description, the governing code and inspection level. The preview updates as you type. Export to PDF to send or to Word to adjust wording. Replace the sample price and lead time with your estimate from the cost calculator or worksheet.
What each section is for
Scope of work defines what is priced. Standards and inspection records the code and NDE level, which are the most common sources of disputes. Pricing separates unit price from tooling and qualification costs. Delivery and terms set lead time and payment. Exclusions and assumptions protect you from unpriced additions.
- Always cite the drawing number and revision
- State what inspection is and is not included
- List exclusions explicitly rather than staying silent
Making it fit your shop
Add a line for material surcharge language if you buy steel on a long release. Add outside processing lines for galvanizing or plating when those vendors set lead time. For regulated work, add the quality clauses from the purchase order, such as flow downs, counterfeit part prevention or records retention.
Frequently Asked Questions
How long should a quote stay valid?
Thirty days is common for fabricated work, shorter when steel prices are volatile. Match validity to your supplier price validity, and state material price assumptions in the terms.
Should I show a unit price or a lump sum?
Unit price is clearer for repeat parts and release schedules. Use a lump sum for one-off structures, and break out engineering, tooling and qualification as separate lines.
What exclusions should always be listed?
Engineering and detailing if not requested, inspection beyond what is stated, installation, taxes, freight when not included, and any rework from customer drawing changes.
Is this a legal contract?
It is a commercial proposal. Acceptance by the customer can create obligations, so have counsel review your standard terms and conditions and attach them to the quote.
If you want quotes generated and tracked from your ERP, with costs pulled from routings and material history, Netray can build that inside your environment.
Related Tools
Weldment RFQ Review and Estimating Checklist
Work through drawings, welding requirements, inspection, material and commercial terms before you quote a weldment.
Costing & FinanceStructural Steel Fabrication Estimate Worksheet
Edit a member list with weights per foot, lengths and shop hours per ton to get weight, material, labor and bid price.
Costing & FinanceWeld Job Labor Cost and Operating Factor Calculator
Compute total cost per welded part and per job from weld metal weight, operating factor, labor rate, overhead, filler and gas.
Supply Chain & InventorySheet Metal Fabrication RFQ Request Template
A fill-in RFQ document for sending a sheet metal part package to a fabricator, with all the details needed for an accurate quote.
Quality & InspectionWPS Template (Welding Procedure Specification)
A fill-in WPS document with joint, base metal, filler, preheat, shielding, electrical parameters and technique, ready to export.
More Industry Templates tools
See all- Distributor Free Freight Policy Template
- Job Shop Quote Cover Letter Template
- Monthly Operations Review Meeting Pack Template
- OEE Improvement A3 Charter Template
- Sheet Metal Job Traveler Template
- Press Brake Setup Sheet Template
- Sheet Metal Cut List and Material Takeoff Worksheet
- Welding Wire Deposition Rate Calculator
- Shielding Gas Consumption and Cost Calculator
Keep exploring
Free tools
- Metal Building Quote TemplateFill in building size, pricing lines, freight and erection assumptions and export a professional metal building quote or a quote request form.
- Sheet Metal Quote Worksheet TemplateA fill-in quote document for fabricated sheet metal parts, with cost build-up, quantity breaks, assumptions and terms, ready to export.
- Welding Wire Deposition Rate CalculatorConvert wire feed speed and diameter to wire consumed and weld metal deposited per hour, and size wire purchases for a job.
ERP fixes and how-tos
- Sage X3 Error: Due Date Is Being Paid, and How to Clear ItSage X3 refuses a payment because the due date is already being paid. Find the open payment or proposal holding it, release it and retry safely.
- How to Create a Quote in E2 Shop SystemHow to build a quote in E2 Shop System, from header setup through routing, material, and outside processing, to converting an accepted quote into a job.
- How to Write an RFP for ERP AIHow to write an RFP when AI is in scope: separate the ERP from the AI layer, define data, security and deployment constraints, and set testable acceptance criteria.
Guides
- How to Estimate Welding Cost for a Fabrication QuoteHow fabricators estimate welding cost: weld volume, deposition rate, arc-on time, filler efficiency, and where AI helps pull actual hours from past jobs.
- ERP for Metal Fabrication: Nesting, Traceability, and Job CostingERP for metal fabrication: laser and press brake routings, nesting and drop tracking, mill test report traceability, weld inspection and real-time job costing.
- ERP for Metal Fabricators: What the System Must HandleERP for metal fabricators and sheet metal shops: nested material, multi-level BOMs, heat number traceability, outside processing, and shop floor data.
AI on your ERP
- AI for E2 Shop System in Metal Fabrication: Quote History, Material Yield and Delivery RiskPrivate AI for E2 Shop System fabricators: sheet and plate quoting history, nesting yield, welding job costs and delivery risk, answered from your own data.
- AI for Dynamics 365 Business Central in Metal FabricationPrivate AI for Business Central metal fabricators: quote-to-job costing, heat-lot traceability, outside processing and remnant stock grounded in your data.
Manufacturing hubs
- FMA and the metal fabrication ecosystem: shops, standards and ERP realitiesThe Fabricators and Manufacturers Association serves metal fabrication, stamping and tube and pipe shops: ecosystem, standards, ERP and private AI.
- American Welding Society and welding fabrication: codes, records and ERP realitiesAmerican Welding Society codes, CWI certification and fabrication shops: D1.1, D17.1, WPS and welder records, plus the ERP, quoting and private AI problems they face.