RoHS Compliance Declaration Template
Customers in electronics, controls and industrial equipment routinely ask suppliers for a RoHS declaration. This template produces a clear, consistent statement listing the ten restricted substances, their limits, any exemptions relied on and the evidence behind the claim, ready to sign and export.
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RoHS Compliance Declaration Template
RoHS Compliance Declaration
Reference: ROHS-2026-0142 Date: 2026-10-20
Issued by: Acme Electronics Ltd 12 Industrial Way, Birmingham B1 2AB, United Kingdom
Product
Product: Industrial motor controller Part number or model: MC-4400-A EEE category: Category 9: Monitoring and control instruments
Declaration
We declare, under our sole responsibility, that the product described above complies with the substance restrictions of EU RoHS Directive 2011/65/EU as amended, including the restrictions on the substances listed below, in each homogeneous material, except for applications covered by the exemptions stated in this declaration.
Restricted substances and maximum concentration values
| Substance | Maximum value by weight in homogeneous material | Status |
|---|---|---|
| Lead (Pb) | 0.1 percent | Compliant |
| Mercury (Hg) | 0.1 percent | Compliant |
| Cadmium (Cd) | 0.01 percent | Compliant |
| Hexavalent chromium (Cr VI) | 0.1 percent | Compliant |
| Polybrominated biphenyls (PBB) | 0.1 percent | Compliant |
| Polybrominated diphenyl ethers (PBDE) | 0.1 percent | Compliant |
| Bis(2-ethylhexyl) phthalate (DEHP) | 0.1 percent | Compliant |
| Butyl benzyl phthalate (BBP) | 0.1 percent | Compliant |
| Dibutyl phthalate (DBP) | 0.1 percent | Compliant |
| Diisobutyl phthalate (DIBP) | 0.1 percent | Compliant |
Exemptions
None.
Basis of declaration
Supplier material declarations for all components, plus XRF screening of homogeneous materials on the first production lot, and laboratory tests to IEC 62321 where screening results were inconclusive.
Authorisation
Starting point, not legal advice. The substance list and limits shown reflect Directive 2011/65/EU as amended by Directive (EU) 2015/863; confirm current limits, product scope, exemption validity dates and any UK differences. A RoHS declaration does not demonstrate REACH compliance. Keep the technical documentation that supports it.
Keep declarations current automatically
We can outline a private workflow that flags products whose components changed since the last declaration. Optional.
Optional. The tool and every export work without this. No spam.
How to use the template
Complete the company and product fields, choose the legislation you are declaring against and describe your evidence basis honestly. List any exemptions you rely on, such as those for lead in certain applications, and state them precisely. Review the preview, then export to PDF or Word for signature. Issue one declaration per product or product family where the bill of materials is the same, and update it whenever a component, supplier or material changes.
What RoHS restricts
The RoHS Directive restricts specified hazardous substances in electrical and electronic equipment. The original six are lead, mercury, cadmium, hexavalent chromium, PBB and PBDE. Directive (EU) 2015/863 added four phthalates: DEHP, BBP, DBP and DIBP. Limits apply to each homogeneous material, meaning a material that cannot be mechanically separated into different materials, so a solder joint, a plastic housing and a coating are tested separately. Cadmium has a lower limit than the others.
- 0.1 percent for lead, mercury, Cr VI, PBB, PBDE and the four phthalates
- 0.01 percent for cadmium
- Limits are per homogeneous material, not per product
- Exemptions are listed in Annexes III and IV and have expiry dates
Evidence behind the declaration
A declaration is only as good as its evidence. Typical support includes supplier material declarations for each component, a bill of materials review, XRF screening, and laboratory testing according to the IEC 62321 series where results are unclear. Keep this technical documentation, because market surveillance authorities may ask for it. For the EU, manufacturers also prepare an EU declaration of conformity and apply the CE marking; this template supports the substance statement, not the whole conformity process.
Common mistakes
Typical issues are declaring conformity on the strength of a single supplier letter, ignoring small parts like screws, cable sheaths and coatings, forgetting that an exemption has expired, and confusing RoHS with REACH or with conflict minerals reporting. Do not reuse an old declaration after changing a component or the plating, and do not state compliance for products you have not reviewed. In the ERP, store the declaration status against each part revision.
Frequently Asked Questions
Is a RoHS declaration a legal requirement?
The legal duty is to ensure the equipment complies and to hold technical documentation. A supplier declaration is the common way customers and authorities see evidence of that, and EU manufacturers also issue the EU declaration of conformity.
What are the RoHS limits?
0.1 percent by weight in homogeneous material for lead, mercury, hexavalent chromium, PBB, PBDE, DEHP, BBP, DBP and DIBP, and 0.01 percent for cadmium. Exemptions apply to some specific uses. Check the current annexes.
Does the same declaration cover EU and UK?
The substance lists are closely aligned but the legal texts, exemption handling and conformity marking differ. This template lets you name the regime, or both, so state it clearly and confirm with the current UK and EU rules.
Who should sign the declaration?
Someone with authority and knowledge of the evidence, such as the compliance manager, quality head or a director. The signatory takes responsibility for the statement, so the supporting records must exist before signing.
If your declarations and supplier data are scattered across drives and mailboxes, Netray can help build a private search over them so compliance questions are answered with sources.
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