AS9100 Management Review Minutes Template (Clause 9.3)
Top management must review the quality management system at planned intervals, and the records must show the required inputs and the decisions that followed. This template puts the clause 9.3 inputs and outputs into one document you can fill and export.
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AS9100 Management Review Minutes Template
Acme Precision Aerospace Ltd Management Review Minutes
Date: 2026-10-20 Period reviewed: Q3 2026 Chair: General Manager
Attendees: General Manager, Quality Manager, Operations Manager, Purchasing Manager, Engineering Manager, HR Lead
Inputs Reviewed
| Input (clause 9.3.2) | Summary |
|---|---|
| Status of actions from previous reviews | |
| Changes in external and internal issues affecting the QMS | New ERP release planned for January. New 5-axis machine commissioning in December. |
| Customer satisfaction and on-time delivery | 93 percent against a target of 95 percent |
| Quality objectives and product conformity | Two customer escapes, both closed. Internal scrap 1.8 percent. |
| Process performance, nonconformities and corrective actions | |
| Audit results and customer feedback | Internal audits on schedule, 4 minor findings open. One customer complaint on certificate of conformance error. |
| Performance of external providers | Two suppliers on conditional status. Special process supplier approval renewals on track. |
| Adequacy of resources | |
| Effectiveness of actions to address risks and opportunities | |
| Opportunities for improvement |
Decisions and Outputs
Approve resources for second CMM operator. Start improvement project on late deliveries from heat treat.
Action Items
| Action | Owner | Due date | Status |
|---|---|---|---|
| Open | |||
| Open | |||
| Open |
Approval
Align the inputs list with the current version of AS9100 and your quality manual. AS9100D adds items such as on-time delivery and quality performance, and organizations also review risk and resource needs. Retain the minutes as documented information.
Auto-build your review data pack
Optional: discuss pulling delivery, scrap and corrective action data from your ERP into the review.
Optional. The tool and every export work without this. No spam.
How to use the template
Enter the meeting details and attendees, then fill each input with a short summary backed by data you gathered before the meeting. Record decisions and add action items with owners and dates. Export to PDF or Word, sign and file the minutes. Carry open actions into the next review so the loop closes.
- Send the data pack a week before the meeting
- Use measures, not opinions
- Record decisions on resources and improvement
- Track actions from review to review
What the review must cover
Inputs include the status of past actions, changes in context, customer satisfaction, objectives, process performance, nonconformities and corrective actions, monitoring and measurement results, audit results, external provider performance, resource adequacy, and the effectiveness of risk actions. In aerospace, on-time delivery and product conformity performance are called out explicitly.
Outputs auditors look for
Outputs should include opportunities for improvement, any need for changes to the QMS, and resource needs. A review that lists only data and no decisions is a common audit finding. Write decisions in plain language with the person responsible and a date, so the follow-up can be verified at the next review.
Common mistakes
The usual faults are holding the review only before the audit, skipping inputs, recording no decisions, and presenting trends with no targets. Keep the data pack consistent each period so trends are visible, and include supplier and risk performance, not only internal metrics.
Frequently Asked Questions
How often is management review required?
At planned intervals set by the organization. Many aerospace companies hold a review quarterly or twice a year, and some also hold monthly operational reviews. Pick a frequency that keeps decisions timely.
Who must attend?
Top management must conduct the review. Include process owners who can present data and commit resources. The attendance list should show that decision makers were present.
Is this a required format?
No. The standard asks for documented information of the results, not a specific format. This template makes sure each input is addressed.
Do I need to review risks too?
Yes. The effectiveness of actions taken to address risks and opportunities is a required input, so keep your risk register current and bring it to the meeting.
Netray can help assemble the data pack from your ERP, such as delivery, scrap and corrective action metrics, so the review starts with current numbers.
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