Stormwater Inspection Report Template for Industrial Sites
Industrial stormwater permits usually require routine inspections of the site, outfalls and control measures, with a written record. This template gives you a repeatable form that you can export and file with your plan.
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Stormwater Inspection Report Template
Stormwater Inspection Report
Facility: Eastside Fabrication Plant Permit or SWPPP number: SW-IND-00482 Date: 2026-10-15 Inspector: A. Rahman, EHS technician Weather: Dry Last rain event: 2026-10-11, about 0.4 inch
Outfalls and Discharge Points
Outfall 1 (north swale): clear, no discharge. Outfall 2 (loading dock inlet): dry, light staining on concrete.
Inspection Areas
| Area | Satisfactory | Needs action | Notes |
|---|---|---|---|
| Material storage and drums | |||
| Loading and unloading docks | |||
| Scrap and waste bins | |||
| Vehicle and equipment parking | |||
| Drain inlets and catch basins | |||
| Sediment and erosion controls | |||
| Secondary containment | |||
| Housekeeping and sweeping |
Findings
Scrap bin lid open near the dock. Minor oil staining under a parked trailer. Sediment sock at Outfall 2 needs replacement.
Corrective Actions
| Issue | Action | Owner | Due date | Completed |
|---|---|---|---|---|
Certification
A general-purpose form, not a substitute for the inspection requirements in your permit. Inspection frequency, sample requirements and certification wording differ by permit and jurisdiction, so adapt it before use and keep it with your SWPPP records.
Automate inspection follow-up
Optional: ask how inspection actions could become work orders in your ERP.
Optional. The tool and every export work without this. No spam.
How to use the template
Fill the header with the permit number, date, weather and last rain event. Walk the site along the same route each time, noting outfalls first, then storage areas, docks, bins and drains. Mark each row in the inspection table, then describe issues in the findings box. Assign every needing action an owner and a date. Export to PDF for the file and keep the corrective action table open until each item is closed.
- Inspect during a rain event at least once if your permit expects it
- Photograph every finding with date and location
- Compare to the last report to spot repeat problems
- Update the site map when layout changes
What the permit usually looks for
In the United States, the EPA multi-sector general permit and state equivalents expect a stormwater pollution prevention plan, routine facility inspections, and monitoring for certain sectors. The inspection should cover areas where industrial materials or activities are exposed to rain, the control measures themselves, and evidence of pollutants leaving the site. Other countries have similar duties for site drainage and discharge consents.
Reading and acting on results
Group findings by cause: housekeeping, equipment failure, design gap or training. Housekeeping items such as open bins usually have quick fixes, while repeated staining under parked trailers may need a drip pan policy or a covered area. Review trends before your annual report or a management review.
Common mistakes
Filing the report without actions, skipping the weather record, and inspecting only when the site is clean. An inspection that finds nothing every time can look as weak as one never done.
Frequently Asked Questions
How often should stormwater inspections be done?
It depends on your permit. Many industrial permits require at least quarterly routine inspections, and some add visual monitoring or inspections after storm events. Read your permit conditions and write the frequency into your SWPPP and this form.
Who can sign the inspection report?
Permits often require a qualified person for inspection and a responsible company officer for certification of certain documents. Check your permit language for who must sign and what statement is required.
How long do I keep the reports?
Commonly at least three years, and often five, from the date of the report or the end of permit coverage. Confirm the period in your permit and keep reports with the SWPPP for easy retrieval.
What if an inspection finds a discharge problem?
Stop the source if it is safe, contain the material, document with photos, and follow your permit's corrective action and reporting steps. Record the cause and the fix in the corrective action table.
If you want inspections, work orders and purchasing for control materials linked, we can help connect them to your ERP.
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